Manager, Contact Center

Shield Healthcare; Carrollton (TX); On-site; USD 92,000 - 112,000; Full time

Benefits offered by this job

Medical, Dental, and Vision

401(k) with Company Match

Sick and Vacation Days

Flexible Spending Account

Life & Disability Insurance

Education Assistance

Job summary

Shield Healthcare seeks a Contact Center Manager in Carrollton, TX to lead the daily contact center operations and manage supervisors and frontline staff. You will drive service level performance, ensure compliant, high-quality service delivery, and partner with clinical and administrative leadership to improve patient access and revenue opportunities.

The role emphasizes a culture of accountability, continuous improvement, and employee engagement, with 15% travel and heavy focus on patient

Qualifications

• Bachelor's degree in Business Administration, Healthcare Administration, Management or related field preferred.
• 7+ years of experience in customer service/patient access/contact center.
• 4+ years of progressive leadership/management experience.
• Strong leadership, coaching and employee development skills.
• HIPAA knowledge and privacy compliance familiarity.

Responsibilities

• Implement the Contact Center strategy with short- and long-term goals.
• Lead daily operations to meet service level, quality and financial targets.
• Develop staffing models and scheduling for coverage.
• Monitor KPIs: service level, abandon rate, ASA, quality, satisfaction, FCR, productivity.
• Drive continuous improvement across people, processes, technology, and workflows.
• Collaborate with leaders to improve patient access and service excellence.
• Onboard, coach, and retain high-performing staff and leaders.
• Provide leadership and professional development for teams.
• Foster a positive, high-performance culture and accountability.
• Ensure HIPAA compliance and privacy standards.
• Oversee QA programs for consistent, patient-centered service.
• Lead projects and change management initiatives.
• Serve as escalation point for complex patient or operational concerns.
• Complete special projects to support objectives.

Skills

Leadership

Communication

Customer focus

Microsoft 365

Relationship building

Education

Bachelor's degree in Business Administration, Healthcare Administration, Management

Tools

Contact center tech

Workforce management

CRM systems

Job description

Since 1957, Shield Healthcare has provided high-quality healthcare services while focusing on customer satisfaction and employee achievement. We are dedicated to fulfilling the medical supply needs of consumers and the caregiving community while maintaining a 99% overall customer satisfaction rating.

Shield HealthCare is looking for a Contact Center Manager for our Carrollton, TX Central Regional Operations Center.

The Contact Center Manager is responsible for leading the daily operations of the contact center, ensuring exceptional customer experiences through efficient, compliant, and high-quality service delivery. This role oversees contact center supervisors and frontline representatives, drives performance against service-level goals, and implements strategies that improve customer retention, the employee experience, operational effectiveness, sales, and profitability.

The Contact Center Manager collaborates with clinical, operational, and administrative leaders to provide timely, accurate, and compassionate customer support, while improving patient reorder rates and maximizing revenue opportunities. This position promotes a culture of accountability, continuous improvement, employee engagement, and patient-centered care.

JOB RESPONSIBILITIES:

• Implement the Contact Center strategy by developing and executing short and long-term operational goals aligned with organizational objectives.
• Lead daily contact center operations to achieve service level, quality, productivity, patient experience, and financial performance targets.
• Develop workforce plans, staffing models, and scheduling strategies to maximize operational efficiency and ensure appropriate coverage.
• Monitor and analyze key performance indicators (KPIs), including service level, abandonment rate, average speed of answer, quality scores, patient satisfaction, first contact resolution, and productivity metrics.
• Drive continuous improvement initiatives by identifying opportunities to enhance people, processes, technology, and workflows.
• Partner with leadership to develop and implement operational strategies that improve patient access and service excellence.
• Onboard, coach, develop, and retain high-performing contact center staff and leaders.
• Provide ongoing leadership, mentoring, and professional development for supervisors and team members.
• Foster a positive, inclusive, and high-performance culture that promotes employee engagement, accountability, and retention.
• Ensure compliance with HIPAA, organizational policies, regulatory requirements, and patient privacy standards.
• Oversee quality assurance programs to ensure consistent, accurate, and patient-centered service delivery.
• Lead departmental projects, system implementations, and change management initiatives as assigned.
• Serve as an escalation point for complex patient, provider, or operational concerns, ensuring timely resolution
• Completes special projects as assigned, supporting team and organizational objectives and continuous improvement initiatives.

QUALIFICATIONS:

• Bachelor's degree in Business Administration, Healthcare Administration, Management, or a related field preferred, or an equivalent combination of education and experience.
• Minimum of 7 years of experience in a customer service, patient access, or contact center environment.
• Minimum of 4 years of progressive leadership or management experience, preferably within a contact center or healthcare setting.
• Demonstrated success leading high-performing teams and driving operational excellence in a fast-paced environment.
• Strong leadership, coaching, and employee development skills with the ability to motivate, mentor, and retain talent.
• Customer and patient-centric mindset with a commitment to delivering an exceptional service experience.
• Proficiency in Microsoft 365 (Excel, Outlook, PowerPoint, Word, SharePoint, Teams) and other standard productivity tools.

• Experience utilizing contact center technologies, workforce management, reporting, and CRM systems.
• Excellent written and verbal communication abilities.
• Strong analytical, organizational, problem-solving, and decision-making skills.
• Ability to manage multiple priorities, lead through change, execute with a strong sense of urgency, and respond to changing business needs.
• A thorough understanding of HIPAA regulations, requirements, and guidelines, familiar with the privacy and security rules and how they apply to healthcare.
• Bilingual a plus, not required.

PHYSICAL DEMANDS:

• This is primarily an office-based role with 15% of required travel.
• While performing the duties of this job, the employee is regularly required to sit, use a computer, keyboard, mouse, phone, and standard office equipment, and communicate verbally and in writing.
• The employee is frequently required to use hands and fingers to handle documents, operate office equipment, type, file, copy, scan, and perform other administrative tasks.
• The employee is occasionally required to stand, walk, bend, reach, stoop, or move within the office.
• The employee may occasionally lift, carry, push, or pull office supplies, files, meeting materials, or packages weighing up to 25 pounds.
• Specific vision abilities required for this role include close vision and the ability to view a computer screen, read documents, review data, and prepare written materials for extended periods.
• Reasonable accommodation may be provided to enable individuals with disabilities to perform the essential functions of the job.

BENEFITS:

• Medical, Dental, and Vision
• 401(k) with Company Match
• Sick and Vacation Days
• Flexible Spending Account
• Life & Disability Insurance
• Education Assistance

The posted range for this position is $92,000-$112,000 annually which is the expected starting base salary range for an employee who is new to the role to fully proficient in the role. Many factors go into determining employee pay withing the posted range including education, prior experience, training, current skills, certifications, location/labor market, internal equity, etc.

Shield Healthcare, Inc. is an Equal Employment Opportunity Employer and does not discriminate against applicants or employees on the basis of race, color, religion, creed, national origin, ancestry, disability that can be reasonably accommodated without undue hardship, sex, sexual orientation, gender identity, age, citizenship, marital or veteran status, or any other legally protected status.

Career-minded individuals will find our business challenging and our reputation for excellence just one of the rewards we have to offer. To further enhance this tradition of excellence, our employees participate in continuous training and development programs in a variety of disciplines.