Manager, Clinical Trial Activation

University of Miami; United States; On-site; USD 90,000 - 120,000; Full time

Job summary

The University of Miami invites applications for a full-time Manager, Clinical Trials Activation to lead a defined team and oversee budgeting, MCAs and financial terms for research agreements at the Don Soffer Clinical Research Center in Miami, FL.

In this hybrid role, you will drive process improvements, mentor staff, collaborate with internal and external stakeholders, and ensure compliance with sponsor policies and university guidelines throughout the lifecycle of sponsored projects.

Qualifications

• Bachelor’s degree in a relevant field is required.
• Minimum 3 years of relevant experience required.

Responsibilities

• Leads assigned team members with day-to-day mentorship and oversight.
• Trains, mentors and supervises staff; prepares performance reports.
• Prepares Medicare Coverage Analyses and negotiates budgets and terms of research agreements.
• Collaborates with leadership on short- and long-range program objectives.
• Creates reports and performs data analyses related to team performance.
• Monitors budgets and coordinates day-to-day work distribution.
• Collaborates with internal and external entities to ensure compliance with UM policies and external guidelines.
• Provides ongoing mentorship to analysts and participates in hiring and onboarding.

Skills

Operational Management

Organizational Development

Financial Oversight

Team Leadership

Technical Proficiency

Communication

Education

Bachelor's degree in a relevant field

Job description

The Department of Clinical Trials Budgeting & Activation is seeking a full-time Manager, Clinical Trials Activation to work hybrid at Don Soffer Clinical Research Center in Miami, Florida.

CORE JOB SUMMARY

The Manager, Clinical Trials Activation leads a defined team and handles the day-to-day activities of an assigned portfolio, such as the review of the financial provisions of moderately complex research agreements, grant applications and awards, and the development and negotiation of research budgets in adherence to sponsoring agency, federal, state and University of Miami requirements, ensuring all documentation complies with the University policies and other applicable rules and regulations. Working within established work processes, policies and procedures, the Manager meaningfully contributes to the ongoing processes improvement and assists with drafting support documents, templates and other tools to facilitate research budgets development and secure fiscally sound and compliant financial provisions for research agreements.

CORE JOB FUNCTIONS

1. Leads assigned team members, providing day-to-day leadership, mentorship, oversight and guidance.
2. Participates in recruiting and onboarding; trains, mentors and supervises staff. Prepares performance reports.
3. Prepares standard to moderately complex Medicare Coverage Analyses (MCAs); develops and negotiates research budgets and financial terms of the various research agreements and provides recommendations to advance such projects in an efficient and compliant manner.
4. Participates in discussions and provides relevant input to leadership on short-and long-range objectives for assigned programs and projects.
5. Creates reports, data summaries and engages in statistical analysis pertaining to the team.
6. Tracks research budgets and payment terms development and negotiations and assists with day-to-day work distribution and team’s performance monitoring.
7. Works directly with staff to monitor day-to-day work progress and assist with routine work-related issues.
8. Collaborates with University and external research entities on assigned projects and joint functions to ensure that sponsored research projects are managed in an efficient and effective manner consistent with UM policies and procedures and applicable extramural entities’ guidelines, laws and regulations.
9. Supports the consistency and transparency of team operations and monitors work product quality. Regularly provides data on the progress of assigned projects to the Director, academic departments’ faculty and administration.
10. Collaborates with other units within MSOM, faculty, research teams and departmental research administration to support research billing compliance and financial integrity of various research agreements, grants and awards, interpreting sponsor policies and applicable government regulations’ terms and conditions.
11. Assists the Director with the creation and analysis of reports, data summaries, working tools and training materials.
12. Participates in work with departmental leadership and MSOM stakeholders to identify and support new and efficient ways of carrying out work-related tasks and processes.
13. Provides ongoing mentorship, oversight and guidance to Clinical Trials Activation Analysts and participates in interviewing job applicants, conducting on-the-job training and onboarding of new hires. Keeps current on applicable professional information, proactively monitoring and sharing relevant professional materials with the team and research administration.
14. Adheres to University and unit-level policies and procedures and safeguards University assets. This list of duties and responsibilities is not intended to be all-inclusive and may be expanded to include other duties or responsibilities as necessary.

CORE QUALIFICATIONS

Education: Bachelor’s degree in relevant field required.

Experience: Minimum 3 years of relevant experience required.

Knowledge, Skills and Abilities:

• Operational Management: Optimizes day-to-day operations and processes for efficiency and effectiveness.
• Organizational Development: Ability to implement strategies to improve organizational effectiveness, engagement, and manage change.
• Financial Oversight: Knowledge of financial operations and management.
• Team Leadership: Ability to create and maintain a cohesive and productive team environment, build positive working relationships and work collaboratively with others.
• Technical Proficiency: Skilled in using office software, technology, and relevant computer applications.
• Communication: Strong verbal and written communication skills to convey ideas clearly and persuasively.

The University of Miami offers competitive salaries and a comprehensive benefits package including medical, dental, tuition remission and more.

UHealth-University of Miami Health System, South Florida's only university-based health system, provides leading-edge patient care powered by the ground breaking research and medical education at the Miller School of Medicine.

As an academic medical center, we are proud to serve South Florida, Latin America and the Caribbean. Our physicians represent more than 100 specialties and sub-specialties, and have more than one million patient encounters each year. Our tradition of excellence has earned worldwide recognition for outstanding teaching, research and patient care.

We're the challenge you've been looking for.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.

Job Status: Full time Employee Type: Staff

The mission of the University of Miami is to transform lives through education, research, innovation, and service. A vibrant and diverse academic and healthcare community, the University of Miami and the University of Miami Health System ("UHealth") have rapidly progressed to become one of the nation’s top research universities and academic medical centers in the nation.

The University comprises 12 schools and colleges serving undergraduate and graduate students in more than 350 majors and programs. Visit welcome.miami.edu/about-um to learn more about our points of pride.

The University ranks No. 55 on U.S. News & World Report’s 2022 Best Colleges list and ranked No. 49 in the 2022 Wall Street Journal/Times Higher Education College Rankings.

Bascom Palmer Eye Institute is ranked the #1 eye hospital in the USA and offers some of the nation's premiere eye doctors to treat every eye condition for adults.

Sylvester Comprehensive Cancer, part of the Miller School of Medicine, received the prestigious National Cancer Institute designation in 2019.

The University of Miami and UHealth have also ranked among the Forbes Best Employers and Best Employers for Women on several occasions, most recently in 2022. With more than 17,000 faculty and staff, the University strives for excellence, and is driven by a powerful mission to transform and impact the lives of its students, patients, members of the community, and people across the globe.

The University of Miami is an Equal Opportunity Employer. Applicants and employees are protected from discrimination based on certain categories protected by Federal law.