Manager Clinic Practice Operations - Pediatric Primary Care

Aurora Health Care; Two Rivers (WI); On-site; USD 80,000 - 110,000; Full time

Job summary

Aurora Health Care is seeking a Clinic Administrator to lead multiple clinic operations, drive productivity, and oversee integrated functions such as scheduling, imaging, and HR processes. The role requires strong leadership, budget accountability, and strategic alignment with organizational goals.

You will collaborate with physicians and advanced practice professionals, ensure regulatory compliance, and contribute to market growth initiatives while maintaining exceptional patient service and

Qualifications

• Demonstrated leadership including project management, process improvement, problem solving and decision making.
• Excellent interpersonal, communication, and organizational skills.
• Ability to positively interact with physicians and employees at all levels.
• Intermediate computer skills with experience using software in a medical practice.

Responsibilities

• Oversees and ensures efficient clinic operations, maintaining high productivity and providing direction.
• Oversees scheduling, registration, accounts receivable, health information, recruitment, imaging, laboratory and clinical services; liaises with corporate departments.
• Partners with market leaders to ensure quality patient services and satisfaction; resolves patient concerns.
• Develops and administers policies to meet organizational goals and regulatory requirements.
• Maintains effective communication relationships with physicians and advanced practice professionals; manages provider relations.
• Participates in community activities and in development/evaluation of growth plans.
• Ensures compliance with local/state/federal regulations; manages budgets and resources.
• Performs HR responsibilities including hiring, promotions, evaluations, compensation changes, and staff morale.
• Drafts operating and capital budgets; controls expenditures within approved objectives.
• Understanding of Code of Ethical Conduct and compliance with laws and policies.

Skills

Leadership

Project management

Process improvement

Problem solving

Decision making

Prioritization

Delegation

Team building

Customer service

Conflict resolution

Interpersonal skills

Communication

Organizational skills

Medical software

Education

Bachelor's Degree in Health Care Administration

Job description

• Oversees and ensures efficient clinic operations, ensuring a high level of productivity and providing operational and technical direction. Continually monitors the functioning of the clinic(s), resolves problems, and revises operations as needed.
• Oversees all functions of the clinics including but not limited to scheduling, registration, account receivable, health information, provider recruitment, imaging, laboratory and/or clinical services. Serves as a liaison to corporate departments that provide and/or support these services.
• Partners with other market departments and leaders to assure quality patient services and overall patient satisfaction. Responsible for resolution of any patient concerns, complaints and/or problems.
• Supports the organization's mission, vision, values and strategic initiatives. Develops, implements, and oversees processes to ensure that established policies, goals, and objectives are achieved.
• Establishes and maintains effective communication and working relationships with physicians and advanced practice professionals. Responsible for all provider relations to include practice management, orientation, follow up support, and problem resolution.
• Participates in community activities and in the development, implementation, and evaluation of business and market growth plans.
• Develops and administers policies and procedures to accomplish department-specific and organizational initiatives. Ensures compliance with all applicable local, state, and federal regulations and guidelines.
• Performs human resources responsibilities for staff which include interviewing and selection of new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale.
• Develops and recommends operating and capital budgets and controls expenditures within approved budget objectives.
• Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to the organization's business.

Major Responsibilities

• Oversees and ensures efficient clinic operations, ensuring a high level of productivity and providing operational and technical direction. Continually monitors the functioning of the clinic(s), resolves problems, and revises operations as needed.
• Oversees all functions of the clinics including but not limited to scheduling, registration, account receivable, health information, provider recruitment, imaging, laboratory and/or clinical services. Serves as a liaison to corporate departments that provide and/or support these services.
• Partners with other market departments and leaders to assure quality patient services and overall patient satisfaction. Responsible for resolution of any patient concerns, complaints and/or problems.
• Supports the organization's mission, vision, values and strategic initiatives. Develops, implements, and oversees processes to ensure that established policies, goals, and objectives are achieved.
• Establishes and maintains effective communication and working relationships with physicians and advanced practice professionals. Responsible for all provider relations to include practice management, orientation, follow up support, and problem resolution.
• Participates in community activities and in the development, implementation, and evaluation of business and market growth plans.
• Develops and administers policies and procedures to accomplish department-specific and organizational initiatives. Ensures compliance with all applicable local, state, and federal regulations and guidelines.
• Performs human resources responsibilities for staff which include interviewing and selection of new employees, promotions, staff development, performance evaluations, compensation changes, resolution of employee concerns, corrective actions, terminations, and overall employee morale.
• Develops and recommends operating and capital budgets and controls expenditures within approved budget objectives.
• Responsible for understanding and adhering to the organization's Code of Ethical Conduct and for ensuring that personal actions, and the actions of employees supervised, comply with the policies, regulations and laws applicable to the organization's business.

Licensure, Registration, And/or Certification Required

• None Required.

Education Required

• Bachelor's Degree (or equivalent knowledge) in Health Care Administration or related field.

Experience Required

• Typically requires 5 years of experience in a health care facility that includes experience and knowledge in medical practice and clinic management, clinic operational structure systems and clinic policies, procedures and processes. Includes 1 year of supervisory experience in managing staff, and monitoring the budget and resources.

Knowledge, Skills & Abilities Required

• Demonstrated leadership skills including project management, process improvement, problem solving, decision making, prioritization, delegation, team building, customer service, and conflict resolution.
• Excellent interpersonal, communication, and organizational skills.
• Ability to successfully and positively interact with physicians and employees at all levels throughout the organization and the public.
• Intermediate computer skills including experience in using computer applications in a medical practice setting.

Physical Requirements And Working Conditions

• Generally exposed to a normal office environment.
• Position requires travel between clinic sites; therefore will be exposed to road and weather conditions.
• Operates all equipment necessary to perform the job.

This job description indicates the general nature and level of work expected of the incumbent. It is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities required of the incumbent. Incumbent may be required to perform other related duties.