Manager, CES Operations

Association of American Medical Colleges; Washington (District of Columbia); Remote; USD 116,000 - 136,000; Full time

Benefits offered by this job

HybridWork

Comprehensive Health & Wellness

Generous Time Away

Retirement & Financial Well-Being

Family & Care Support

Learning & Purpose

Job summary

The Association of American Medical Colleges is seeking a Manager, CES Operations to lead the operational execution of Career Exploration Services programs. You will oversee business operations staff, coordinate cross-functional initiatives, and translate strategic priorities into actionable plans and measurable outcomes.

You will work closely with Product Management, Analytics, Communications, and Customer Engagement to drive continuous improvement, enhance service delivery, and elevate

Qualifications

• Bachelor's degree or equivalent professional experience.
• 8-10 years of related work experience.
• 3-5 years of supervisory experience.
• Experience leading operational programs, business processes, customer engagement activities, or service delivery functions.

Responsibilities

• Develop and oversee project plans, workstreams, timelines, milestones, deliverables, and resource requirements across multiple initiatives and annual business cycles.
• Translate organizational priorities into actionable operational plans, timelines, deliverables, and team assignments.
• Monitor execution progress, identify risks and dependencies, and implement mitigation strategies.
• Ensure operational readiness for product releases, annual milestones, customer-facing events, and business-critical activities.
• Coordinate cross-functional activities to support successful program execution.
• Ensure operational policies, procedures, training materials, and documentation remain accurate and effective.

Skills

Stakeholder management

Project management

Leadership

Communication

Education

Bachelor's degree in Higher Education, Business Administration, Project Management or related field

Job description

Who We Are:

The Association of American Medical Colleges is a not-for-profit association dedicated to transforming health care by supporting the entire spectrum of medical education, medical research, and patient care conducted by our member institutions. We are dedicated to the communities we serve and steadfast in our goal to improve the health of all.

At the AAMC, we are committed to supporting our employees with a comprehensive and competitive benefits package designed to promote well-being, professional development, and work-life balance.

• HybridWork - Primarily remote roles with the ability to work across the U.S.
• Comprehensive Health & Wellness - Medical, dental, and vision coverage; wellness programs; and fitness reimbursement
• Generous Time Away - Paid time off, holidays, personal days, sick leave, paid parental leave and short and long term disability benefits.
• Retirement & Financial Well-Being - 403(b) retirement plan with generous employer contributions and financial planning resources
• Family & Care Support - Backup care for children, elders, and pets, plus resources for families with specialized needs
• Learning & Purpose - Tuition reimbursement, professional learning and development opportunities and the chance to advance a meaningful mission.

Additional information can be found on our website.

Why us, why now?

The Manager, CES Operations leads the operational execution of Career Exploration Services programs by overseeing business operations staff, coordinating cross-functional initiatives, and ensuring successful delivery of annual program cycles, operational priorities, and customer-facing activities. The role translates strategic priorities established by CES leadership into operational plans, resource assignments, performance expectations, and measurable outcomes. Working closely with Product Management, Analytics, Communications, Customer Engagement, and other AAMC teams, the Manager establishes operational priorities, monitors performance, resolves escalated issues, and drives continuous improvement initiatives that enhance service delivery, operational effectiveness, and customer satisfaction.

How will you make an impact?

Operational Leadership & Program Execution

• Develop and oversee project plans, workstreams, timelines, milestones, deliverables, and resource requirements across multiple initiatives and annual business cycles.
• Translate organizational priorities into actionable operational plans, timelines, deliverables, and team assignments.
• Monitor execution progress, identify risks and dependencies, and implement mitigation strategies.
• Ensure operational readiness for product releases, annual milestones, customer-facing events, and business-critical activities.
• Coordinate cross-functional activities to support successful program execution.
• Ensure operational policies, procedures, training materials, and documentation remain accurate and effective.

Stakeholder Engagement & Customer Support Oversight

• Serve as the operational escalation point for complex customer, stakeholder, and business issues.
• Maintain strong relationships with internal and external partners to support successful program delivery.
• Oversee engagement activities with advisory groups and affinity groups.
• Represent CES programs in meetings, webinars, conferences, and stakeholder forums.

Outreach, Training & Knowledge Management Oversight

• Oversee outreach plans, communication activities, training programs, and user support resources across CES programs.
• Oversee operational readiness activities related to product releases, seasonal cycles, customer communications, and organizational initiatives.
• Support development of customer education and engagement strategies that improve product adoption and effective use.
• Promote knowledge sharing, documentation standards, and business continuity practices across CES operations.

Process Improvement & Operational Excellence

• Establish operational metrics and monitor performance indicators.
• Review operational data, customer feedback, and service trends to identify improvement opportunities.
• Lead process improvement initiatives that increase efficiency, quality, scalability, and customer satisfaction.

• Support operational forecasting, capacity planning, and business continuity efforts.

Team Leadership

• Establishes performance expectations, priorities, and development goals aligned with CES objectives.
• Provides coaching, feedback, mentoring, and performance management support.
• Allocates workload and resources to ensure effective execution of operational and outreach activities.
• Fosters a culture of accountability, collaboration, customer focus, and continuous improvement.

What you will bring to the role:

Required Qualifications:

• Bachelor's degree in Higher Education, Business Administration, Project Management or a related field, or equivalent professional experience.
• 8-10 years of related work experience.
• 3-5 years of supervisory experience.
• Experience leading operational programs, business processes, customer engagement activities, or service delivery functions.
• Experience managing projects involving multiple stakeholders, timelines, and deliverables.
• Experience leading teams in a matrixed environment and coordinating cross-functional work.

• Experience developing operational processes, documentation, training, or customer support practices.
• Strong written, verbal, organizational, and stakeholder management skills.
• Demonstrated ability to analyze information, solve problems, and implement process improvements.

Preferred Qualifications:

• Experience in higher education or residency training; familiarity with project management tools.
• Experience supporting technology-enabled products.
• Experience working with clients, outreach, communications or product teams.

Remote Work Eligibility

This is a remote-eligible position at AAMC. Candidates may reside anywhere within the contiguous United States, excluding California, Massachusetts, New York, and Oregon.

Compensation Grade Range

$115,855.00-$136,300.00

Multiple factors are taken into consideration to arrive at the final hourly rate/annual salary to be offered to the selected candidate. Factors may include, but are not limited to, the scope and responsibilities of the role, the selected candidate's work experience, education and training, as well as internal equity, market, and business considerations.

If a bachelor's degree is required, related work experience may be substituted in some positions. One year of college course work at an accredited institution is equivalent to one year of related work experience.

The AAMC is an Equal Opportunity Employer. The AAMC is committed to an Equal Employment Opportunity policy in recruitment, hiring, career advancement, and all other personnel practices. The AAMC will not discriminate on the basis of race, color, sex, national origin, religion, age, marital status, personal appearance, sexual orientation, gender identity or expression, family responsibilities, matriculation, political affiliation, genetic information, disability, past or current military service, or any other legally protected characteristic. The AAMC is committed to the full inclusion of all qualified individuals. As part of this commitment, the AAMC will ensure that people with disabilities are provided reasonable accommodations. If reasonable accommodation is needed to participate in the job application or interview process, perform essential job functions, and/or receive other benefits and privileges of employment, please contact the talent acquisition team.