Manager, Budget & Finance for Facilities Management

Towson University; Baltimore (MD); On-site; USD 90,000 - 120,000; Full time

Job summary

Towson University is seeking a Budget Manager in Operations to oversee departmental budgets, plant funds, and related project accounting. You will forecast spending, review expenditures, and coordinate budget processes with department leaders and the AVP for Operations.

The role requires strong accounting experience, supervision capabilities, and the ability to communicate clearly with internal and external customers. This is a on-site position on the university campus.

Qualifications

• Bachelor's degree in Business, Accounting or related field.
• Five years of related work experience.

Responsibilities

• Oversee and reconcile departmental operating budgets for stateside and auxiliary funds; review P-card transactions and approve invoices in STRATUS; provide forecasting information and monitor spending.
• Manage departmental plant funds and project accounting; attend plant fund meetings and review, reconcile, and close plant funded projects.
• Lead budget reviews with directors and AVP; recommend expenditures and report variances quarterly; respond to Budget Office inquiries.
• Supervise financial support staff; ensure chargebacks and journal entries are executed and recorded in the work order system (Building Trades, Renovation Services, Central inventory).
• Serve as liaison with insurance administrator to report and reconcile claims; handle FEMA/MEMA claims related to emergencies.
• Review and approve departmental overtime charges; reallocate expenses as needed bi-weekly.
• Coordinate and prepare reports including green purchasing and greenhouse gas emissions; develop and assess budget measures for improvement.
• Coordinate annual operating budget preparation; review service contracts for appropriations and renewals; track renewals.

Skills

Budget management

Forecasting

Leadership

Education

Bachelor's degree in Business, Accounting or related field

Job description

Responsibilities and Duties

• Responsible for the oversight and reconciliation of departmental operating budgets This includes all expenses related to both stateside and auxiliary budgets, as well as Renewal & Replacement operating funds. Reviews P-card transactions to ensure that transactions are charged appropriately and are in compliance with procurement policy. Provides review and approval as Cost Center Manager for invoices and requisitions through STRATUS. Runs reports to show overages and spending trends. Provides forecasting information to Divisional Budget Officer. Responsible for reconciling budget over expenditures.

• Responsible for the departmental plant funds and related project accounting activities. Attends scheduled plant fund meetings and meets with project managers to review, reconcile, and close out of plant funded projects.

• Directs budget reviews with department directors, managers, and the Associate Vice Presidents for Operations, Maintenance & Energy and Planning Design & Construction. Makes recommendations regarding expenditures to those responsible for departmental accounts. Meets quarterly with managers to review variances and spending patterns. Responds and fields questions from the Budget Office regarding departmental accounts and activities.

• Provides supervision to financial support staff. Ensures chargebacks and journal entries are appropriately executed, and records are properly maintained within the work order system. This includes Building Trades, Renovation Services and Central inventory.

• Serves as the liaison between OME, PDC and the University’s insurance administrator to report, review and reconcile insurance claims within the department. May include FEMA/MEMA claims related to emergency response or inclement weather.

• Reviews and approves departmental overtime charges and reallocates expenses to appropriate departments on a bi-weekly basis.

• Coordinates and prepares reports as required, to include annual green purchasing and greenhouse gas emissions report. Develops, prepares, and reports Assessment measures for the Department as requested. This includes reviewing current measures, developing new measures, and addressing areas for improvement.

• Coordinates preparation and submission of the annual operating budget. Reviews service contracts to project sufficient budget appropriations and adjustments as needed each fiscal year. Tracks service contract renewals.

Qualifications and Skills

• Bachelor's Degree required. Bachelor’s degree in Business, Accounting or related field preferred.

• Five years of related work experience.

Thorough understanding of a cloud based financial system, purchasing system and ability to address various budget issues. The ability to communicate clearly both verbally and in writing is a strong requirement due to the variety of internal and external customers this position interacts with. Strong accounting background and attention to detail is critical. Strong leadership skills and the ability to think strategically for long-term budget planning.

Preferred Qualifications

• Two years of supervisory experience.

• Experience in a Facilities Management or Higher Education environment.

Organization: Operations

Primary Location: Main Campus

Job Posting: Sep 14, 2026