Manager, AP/AR

Socket.dev; Michigan; On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, dental, vision

Retirement plan with company match

Paid time off

Company events

Job summary

BioIVT in the United States is seeking an Accounts Payable/Accounts Receivable Manager to oversee the AP and AR departments, ensuring accurate invoicing, timely payments, and effective collections in alignment with GLP and EHS standards.

The role involves supervising daily AP/AR operations, managing credits, preparing aging reports, and delivering KPI updates to executives. A focus on process improvement and team training is essential to maintain efficiency and compliance.

Qualifications

• B.S. degree in Accounting or related field; or equivalent.
• Five to Seven years of experience in public/private accounting preferred.
• Biotechnology or manufacturing industry experience preferred.

Responsibilities

• Supervise day-to-day operations of AP/AR collections.
• Process invoices, handle payments, and maintain records.
• Manage AR collection activities: send statements, collect cash, resolve disputes.
• Review and approve customer credits within limits.
• Ensure timely payments according to policy.
• Resolve vendor payment discrepancies.
• Develop and maintain systems, procedures, and policies for AP/AR.
• Provide training and guidance to staff.
• Prepare and present AP/AR status reports to executives.
• Maintain and report KPIs for AR and AP.
• Assist with audits and process improvements.

Skills

Time management

MS Office

Attention to detail

Sage experience

Education

B.S. degree in Accounting or related field

Tools

MS Office

Job description

BioIVT is a leading global provider of research models and value-added research services for drug discovery and development. We specialize in control and disease-state biospecimens, including human and animal tissues, cell products, blood and other biofluids. Our unmatched portfolio of clinical specimens directly supports precision medicine research, aiming to improve patient outcomes by coupling comprehensive clinical data with donor samples. As the premier supplier of hepatic products, including hepatocytes and subcellular fractions, BioIVT enables scientists to better understand the pharmacokinetics and drug metabolism of newly discovered compounds and their effects on disease processes. By combining our technical expertise, exceptional customer service and unparalleled access to biological specimens, BioIVT serves the research community as a trusted partner in elevating science.

SUMMARY

The Accounts Payable (AP)/Accounts Receivable (AR) Manager is primarily responsible for overseeing and managing the entire AP and AR collections departments and staff in an organization.

This position will ensure compliance with Environmental Health and Safety (EHS) policies, standard documentation practices, Standard Operating Procedures (SOPs) and Good Laboratory Practice (GLP) regulations.

ESSENTIAL DUTIES AND RESPONSIBILITIES

Other duties may be assigned.

• Supervising the day-to-day operations of the accounts payable and accounts receivable collections department.
• Managing the company's financial tasks related to accounts payable, such as processing invoices, handling payments, and maintaining records.
• Managing the company’s AR collection activities, such as sending customer statements, collecting cash and handling customer disputes.
• Reviewing and approving all customer credits in accordance with established limits.
• Ensuring that all payments are made in accordance with company policy and timely.
• Resolving vendor payment discrepancies and disputes on behalf of the company.
• Implementing and maintaining systems, procedures, and policies to ensure adherence to company guidelines and best practices.
• Providing training, guidance, and direction to staff to ensure work is performed in an efficient, timely, and knowledgeable manner.
• Preparing and presenting reports detailing the accounts payable status to company executives and senior management.
• Preparing A/R aging reports with collection status updates to company executives and senior management.
• Maintaining and reporting Key Performance Indicators for AR and AP.
• Assisting with audits and providing recommendations for improving procedures and systems for initiating, approving, and recording accounts payable transactions.
• Supervises employees in accordance with the organization’s policies and applicable laws. Responsibilities include training employees; planning assigning and directing work; supporting managers/directors in performance appraisals; reviewing weekly timesheets and time-off requests; providing regular feedback, and setting individual goals aligned with team and department goals.
• Other duties may be assigned.

QUALIFICATIONS

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education and/or Experience

• B.S. degree in Accounting or related field; or equivalent
• Demonstrated progressive experience in management or supervisor
• Five to Seven years of experience in public/private accounting preferred
• Biotechnology or manufacturing industry experience preferred

Certificates, Licenses, Registrations

• None required

Language Skills

• Good oral/written communication

Reasoning Ability

• Ability to troubleshoot method and instrument issues, as needed.
• Ability to follow standard operating procedures.

Other Skills and Abilities

• Proficiency in a variety of computer software programs including MS Office
• Strong organizational and time management skills
• Keen attention to detail
• Sage experience is a plus.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

While performing the duties of this job, the employee is frequently required to stand; manual dexterity; and reach with hands and arms. The employee is occasionally required to walk, sit, stoop, kneel, crouch, crawl, talk, hear, and smell. The employee must frequently lift and/or move up to 10 pounds and occasionally lift and/or move up to 20 pounds. Specific vision abilities required by this job include close vision, color vision, depth perception, and ability to adjust focus.

We offer a comprehensive benefit package for eligible team members, including medical, dental, vision, short-term/long-term disability, life insurance, hospital indemnity and accident insurance. We also provide a generous retirement plan with a company match. Eligible employees enjoy competitive time-off policies and a collaborative environment that promotes growth from within. Enjoy company-sponsored events for the entire team!

Join Us!

We can’t wait to work with you! At BioIVT, we believe that diversity and inclusion are key drivers of innovation and success. We are committed to creating a workplace where everyone feels valued, respected and empowered to bring their unique perspectives to the table. We seek to build a diverse team and encourage applications from people of all backgrounds, experiences and identities.

To Learn more about our mission and team culture,

BioIVT is an equal opportunity employer. We celebrate diversity and are dedicated to creating an inclusive environment for all employees. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability status, protected veteran status, or any other characteristic protected by law.

We strongly encourage veterans and individuals with disabilities to apply and are committed to providing reasonable accommodations throughout the application and employment process.