Manager Academic Affairs - Graduate School of Biomedical Sciences

UTHealth Houston; Houston (TX); On-site; USD 85,000 - 110,000; Full time

Benefits offered by this job

100% paid medical premiums

Generous time off

Longevity Pay

Retirement/pension plan

Job summary

UTHealth Houston is seeking a Manager Academic Affairs (Full-time) to lead academic advising and program initiatives for graduate education. You will partner with faculty, leadership, and offices across the campus to support student success, policy implementation, and program operations.

The role emphasizes discretion, multi-stakeholder communication, and an ability to manage multiple priorities in a research-intensive biomedical environment.

Qualifications

• Experience advising graduate students in biomedical or related fields.
• Ability to interpret academic policies with discretion.
• Experience managing programs, budgets, and HR activities.

Responsibilities

• Manage academic programs and advising processes in collaboration with faculty and staff.
• Coordinate program partnerships and liaise with internal/external stakeholders.
• Develop, implement, and evaluate academic policies and procedures.
• Guide faculty and staff on advising policies for all programs offered.
• Oversee applicant review procedures and admissions communications.
• Plan events and manage the annual budget for academic affairs activities.

Skills

Academic advising

Policy interpretation

Stakeholder communication

Budget management

HR processes

Education

Bachelor's Degree in related discipline

Job description

We are hiring immediately for a Manager Academic Affairs (Full-time) to join the team at The University of Texas MD Anderson Cancer Center UTHealth Houston Graduate School of Biomedical Sciences. In this position, you will provide comprehensive academic advising and support to graduate students throughout their training, including guidance on academic requirements, research rotations, mentor selection, degree progress, and resolution of academic or training-related concerns. The position will also collaborate closely with faculty, program leadership, and other university offices to support student success and administer academic policies and processes. The ideal candidate should be comfortable interpreting academic policies, handling complex or sensitive student matters with discretion and sound judgment, managing multiple priorities independently, and communicating clearly with a variety of stakeholders. Experience in graduate education, biomedical sciences, or a research-intensive academic environment would be beneficial. What we do here changes the world. UTHealth Houston is Texas’ resource for healthcare education, innovation, scientific discovery, and excellence in patient care. That’s where you come in. Once you join us you won't want to leave. It’s because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you’d expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you’ll accrue!
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan!

We take care of our employees! As a world-renowned institution, our employees’ wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more!

Position Summary:

The Manager Academic Affairs manages all aspects of academic advising, academic support processes, and academic programs/projects within the school and campus locations, collaborates with and manages staff, and serves as the office and institutional representative to institutional partners and external stakeholders.

Position Key Accountabilities:

• Manages academic programs, including program creation, evaluation, and modification in partnership with institutional and external stakeholders.
• Acts as a liaison and facilitates the development of new program partnerships with internal and external entities.
• Assists with the development, implementation, and evaluation of academic policies, procedures, and processes related to advising, student progression, and academic programs.
• Guides, trains, and supports faculty and staff regarding academic advising policies and procedures for all programs offered.
• Manages all academic advising and related planning processes to ensure that the needs and desires of prospective and current students are met with regard to academic advising and student support.
• Serves as the primary lead and representative for academic advising and program information for prospective students, applicants, current students, faculty, and administration.
• Coordinates and manages applicant review procedures for all programs including communication with applicants, admissions committees, and faculty leads regarding applications.
• Supports the implementation of new academic initiatives and improvements to existing academic programs, policies, processes, and systems.
• Plans and implements events hosted by the Office of Academic Affairs including, but not limited to, the support of prospective and current student academic and advising processes and academic programs.
• Originates, executes, and oversees the annual budget for position related activities and groups.
• Counsels students on program requirements, course selection, and academic procedures.
• Acts as a liaison with the Registrar's Office for all financial and statistical data pertaining to academic support.
• Collects, analyzes, and reports academic and student data to support program evaluation, decision-making, accreditation, institutional reporting, and strategic planning, as applicable.
• Manages Human Resources activities of department in regards to: recruiting and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
• Performs other duties as assigned.

Certification/Skills:

• Experience developing or improving student-facing programs, processes, resources, or communications, preferred.
• Experience in graduate education, biomedical sciences, or a research-intensive academic environment is preferred.

Minimum Education:

• Bachelor's Degree in related discipline required

Minimum Experience:

• 5 years of experience required. May substitute required experience with equivalent years of education beyond the minimum education requirement. experience with equivalent years of education beyond the minimum education requirement.

Physical Requirements:

Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

This position is a security-sensitive position pursuant to Texas Education Code

• 51.215 and Texas Government Code
• 411.094. To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code
• 117.001(2), the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R.
• 791.4.

Residency Requirement:

Employees must permanently reside and work in the State of Texas.