Management Technician

Commonwealth of Pennsylvania; Pennsylvania; Hybrid; USD 42,000 - 52,000; Full time

Job summary

Commonwealth of Pennsylvania is seeking a Management Technician within the Department of Environmental Protection to handle administrative duties that keep grants, contracts, and invoices on track. You will support communications, documentation, and coordination across several programs, ensuring accuracy and compliance with department standards.

The role emphasizes detail-oriented data entry, process review, and project support for statewide air quality initiatives.

Qualifications

• Three years of advanced clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program related information, or an equivalent combination of experience and training.
• Associate's Degree may be substituted for two years of required experience.

Responsibilities

• Grant Coordination: Review grant requirements, monitor budgets, and track all stages of agreements and amendments.
• Contract Support: Prepare and process contract documents, address issues, and maintain account balances following established guidelines.
• Invoice Review: Examine invoices for accuracy, coordinate with technical staff, and ensure charges are reimbursed properly.
• Administrative Assistance: Provide support for committees, meetings, travel arrangements, purchase requests, and training assignments.
• Data Management: Input and maintain information across electronic systems while ensuring accuracy and compliance with department standards.
• Project Participation: Assist with special projects, develop procedures, and support knowledge transfer and documentation updates.

Education

Associate's Degree substitution for experience

Job description

THE POSITION

Be part of a workplace where your attention to detail makes a real difference! As a Management Technician for the Department of Environmental Protection, you will be part of a mission that supports cleaner air and responsible practices. Your efforts will help important projects move forward with accuracy and care. This role offers a chance to play a meaningful part in statewide environmental programs.

THE POSITION

Be part of a workplace where your attention to detail makes a real difference! As a Management Technician for the Department of Environmental Protection, you will be part of a mission that supports cleaner air and responsible practices. Your efforts will help important projects move forward with accuracy and care. This role offers a chance to play a meaningful part in statewide environmental programs.

DESCRIPTION OF WORK

This position provides administrative support for many activities within the Bureau of Air Quality and helps ensure efficient processing of grants, contracts, agreements, and invoices. The role supports essential communication, documentation, and coordination tasks across multiple programs. As a Management Technician, you will perform the following duties:

• Grant Coordination: Review grant requirements, monitor budgets, and track all stages of agreements and amendments
• Contract Support: Prepare and process contract documents, address issues, and maintain account balances following established guidelines
• Invoice Review: Examine invoices for accuracy, coordinate with technical staff, and ensure charges are reimbursed properly
• Administrative Assistance: Provide support for committees, meetings, travel arrangements, purchase requests, and training assignments
• Data Management: Input and maintain information across electronic systems while ensuring accuracy and compliance with department standards
• Project Participation: Assist with special projects, develop procedures, and support knowledge transfer and documentation updates

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 7:00 AM to 3:00 PM, Monday - Friday, with a 30-minute lunch.
• Telework: You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:In some cases, the starting salary may be non-negotiable.
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

REQUIRED EXPERIENCE, TRAINING & ELIGIBILITY

Minimum Experience and Training Requirements

• Three years of advanced clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program related information; or
• Any equivalent combination of experience and training.
• An Associate's Degree may be substituted for two years of required experience.

Other Requirements

• You must meet the PA residency requirement . For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans

• Pennsylvania law (51 Pa. C.S. 7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

EXAMINATION INFORMATION

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
• your score may be lower than deserved.
• you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.