Management Technician

Commonwealth-of-Pennsylvania; Harrisburg (Dauphin County); Hybrid; USD 42,000 - 52,000; Full time

Benefits offered by this job

Telework option

Job summary

The Commonwealth of Pennsylvania—Department of Environmental Protection seeks a Management Technician to support the Bureau of Air Quality with grants, contracts, invoices, and data entry. This role coordinates with vendors, staff, and partner agencies to ensure timely administrative operations and fiscal tracking.

Typical duties include reviewing budgets, preparing contract documents, and maintaining financial records, with a telework option up to 3 days per week and a standard 7:30 AM–3:30 PM

Qualifications

• Three years of advanced clerical or para-professional work including collection, recording, compilation, and presentation of office information.
• Any equivalent combination of experience and training. An Associate's Degree may be substituted for two years of required experience.

Responsibilities

• Grant Processing: Review budgets, track grant requirements, and process agreements from start to completion.
• Contract Support: Prepare contract documents, coordinate with contractors, and monitor account balances and payments.
• Invoice Review: Audit and approve invoices, resolve discrepancies, and maintain accurate financial records.
• Data Management: Input and update information in DEP electronic systems and prepare fiscal tracking reports.
• Program Coordination: Support administrative needs for field operations, air monitoring sites, and equipment procurement.
• Communication Tasks: Work with vendors, fiscal staff, and contract managers to resolve questions and ensure timely processing.

Skills

Administrative support

Data entry

Budget tracking

Contract coordination

Grant processing

Vendor coordination

Communication

Education

Three years of advanced clerical or para-professional experience

Associate's degree

Job description

Would you thrive in a career supporting major environmental programs by keeping crucial administrative work organized and moving forward? As a Management Technician with the Department of Environmental Protection (DEP), you will have the exciting opportunity to play an important role in advancing air quality efforts across Pennsylvania. This position gives you the chance to support grants, contracts, and financial processes that keep environmental programs running smoothly. You will work with staff, vendors, and partner agencies to help ensure accurate and timely administrative work. Apply today to support DEP's mission while helping to protect the environment through strong organizational support!

This role provides administrative support for the Bureau of Air Quality by assisting with grants, contracts, invoices, data entry, and project coordination. As a Management Technician, you will perform the following duties:

• Grant Processing:Review budgets, track grant requirements, and process agreements from start to completion
• Contract Support:Prepare contract documents, coordinate with contractors, and monitor account balances and payments
• Invoice Review:Audit and approve invoices, resolve discrepancies, and maintain accurate financial records
• Data Management:Input and update information in DEP electronic systems and prepare fiscal tracking reports
• Program Coordination:Support administrative needs for field operations, air monitoring sites, and equipment procurement
• Communication Tasks:Work with vendors, fiscal staff, and contract managers to resolve questions and ensure timely processing

Interested in learning more? Additional details regarding this position can be found in the position description.

Work Schedule and Additional Information

• Full-time employment
• Work hours are 7:30 AM to 3:30 PM, Monday - Friday, with a 30-minute lunch.
• Telework:You may have the opportunity to work from home (telework) part-time, up to 3 days per week. In order to telework, you must have a securely configured high-speed internet connection and work from an approved location inside Pennsylvania. If you are unable to telework, you will have the option to report to the headquarters office in Harrisburg. The ability to telework is subject to change at any time. Additional details may be provided during the interview.
• Salary:Selected candidates who are new to employment with the Commonwealth of Pennsylvania will begin employment at the starting annual salary of $46,827.00 (before taxes).
• You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.

QUALIFICATIONS

Minimum Experience and Training Requirements:

• Three years of advanced clerical or para-professional work which included the collection, recording, compilation, and presentation of office management or program related information; or
• Any equivalent combination of experience and training.
• An Associate's Degree may be substituted for two years of required experience.

Other Requirements:

• You must meet the PA residency requirement. For more information on ways to meet PA residency requirements, follow the link and click on Residency Guidelines.
• You must be able to perform essential job functions.

Veterans:

• Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go to www.pa.gov/agencies/employment/how-to-apply.html and click on Veterans.

Telecommunications Relay Service (TRS)

• 711 (hearing and speech disabilities or other individuals).

If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.

The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.

• Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
• Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
• Your score is valid for this specific posting only.
• You must provide complete and accurate information or:
  • your score may be lower than deserved.
  • you may be disqualified.
• You may only apply/test once for this posting.
• Your results will be provided via email.