Management Support Technician, Senior (Police Administration)

City of El Mirage; El Mirage (AZ); On-site; USD 34,000 - 47,000; Full time

Benefits offered by this job

Health insurance

Dental and vision insurance

HSA / FSA

Telemedicine

EAP

Life insurance

ASRS retirement

Tuition reimbursement

YMCA membership

Holidays

Job summary

City of El Mirage is seeking a Management Support Technician, Senior (Police Administration) to provide high-level clerical and administrative support to the Police Administration team. The role handles documents, inquiries, and daily office operations with discretion on sensitive law enforcement information.

Key duties include preparing reports, coordinating vendor requests, and assisting with special projects.

Qualifications

• High school diploma or GED and 3 years of related administrative support, customer service, financial processing, and/or records management experience.
• Proficiency with standard policies and procedures and confidential information handling.
• Ability to manage sensitive law enforcement information and provide reliable administrative support.

Responsibilities

• Provide administrative and clerical support to department personnel, supervisors, and command staff.
• Serve as primary contact for vendors, resolving issues and coordinating requests to ensure smooth operations.
• Prepare reports, spreadsheets, statistics, and presentations for department leadership.
• Assist with special projects, audits, and department initiatives.
• Prepare, type, copy, scan, and file routine documents, forms, and correspondence.
• Perform other administrative duties as assigned.

Skills

Following directions and standards

Attention to detail

Customer service

Data entry

Proofreading

File organization

Computer applications

Data gathering

Communication

Team coordination

Organizing reports

Education

High school diploma or GED

Terminal Operator Certificate, Level B

Tools

Police department software

Job description

The Management Support Technician, Senior (Police Administration), provides clerical and administrative support to the Administration team within the Police Department. This position performs a variety of administrative duties, including processing documents, responding to inquiries from internal and external customers, and assisting with coordinating daily office operations. The Management Support Technician, Senior (Police Administration), supports specialized assignments as needed and ensures the accuracy, organization, and confidentiality of departmental information. This position requires strong organizational skills, attention to detail, sound judgment, and the ability to handle sensitive law enforcement information while providing efficient and reliable administrative support.

FY27 New Hire Salary Range: $24.33- $27.56 per hour

Salary Range: $24.33 - $34.06 per hour

Employee Benefits Overview:

• Health & Wellness:
  • Medical, dental, and vision insurance
  • Health Savings Account (HSA) & Flexible Spending Plan (FSA)
  • Telemedicine
  • Wellness programs (early detection, lifestyle modification, disease management)
  • Employee Assistance Program (EAP)
• Life Insurance:
  • Employer-paid basic life and AD&D insurance, plus supplemental life options
• Retirement:
  • Arizona State Retirement System (ASRS)--mandatory program, shared employee/employer contributions
• Supplemental Benefits:
  • Employee recognition & reward program
  • Tuition reimbursement
  • Discounted Northwest Valley YMCA membership
• Paid Leave:
  • Holidays:10 City Holidays
  • Vacation:80 hours per year, increases with length of service
  • Sick Leave:96 hours per year
  • Service Leave:10 hours per year

Additional information is available at: http://www.azmt.org/city-of-el-mirage/

Benefits are subject to change.

Experience a workplace that values and invests in your well-being!

JOB CLASSIFICATION SUMMARY

Job Classification Title: Management Support Technician Senior

Working Title(s): Management Support Technician, Senior (Police Administration)

FLSA Status: NE

Safety Sensitive: No

Pay Grade: 8

DISTINGUISHING CHARACTERISTICS

Organizational Role: Paraprofessional-Operational

Supervision Exercised: None

Budget Authority: None

Competency Rank(s): N/A

This job classification description is intended to be generic in nature and not an exhaustive list of all duties and responsibilities and requirements. The essential duties and Fair Labor Standards Act (FLSA) designation may vary based on the specific tasks assigned as determined by the City of El Mirage.

This is the third level in a six level Management Support classification series responsible for performing skilled administrative/management support services requiring the ability to read and interpret standard policies and procedures to customers and other staff. Incumbents may serve in a senior role to other staff, reviewing work and providing coaching and/or handling sensitive legal or law enforcement documents.

POSITION SPECIFIC DUTIES

• Provides administrative and clerical support to department personnel, supervisors, and command staff.
• Serve as a primary point of contact for vendors, providing timely support, resolving issues, and coordinating requests to ensure smooth operations.
• Prepare reports, spreadsheets, statistics, and presentations as requested by department leadership.
• Assist with special projects, audits, department initiatives, and administrative assignments.
• Prepares, types, copies, scans, and files routine documents, forms, and correspondence.
• Perform other administrative duties and responsibilities as assigned.

KNOWLEDGE

• Knowledge of operating and program policies and procedures.
• Applicable business systems, databases, and/or spreadsheets.
• Quality assurance methods and techniques as applied to written and financial data.
• Techniques and methods for organizing and prioritizing work.
• Basic methods of research and data-gathering.
• Formats and practices for correspondence and reports.
• Basic business accounting and budget monitoring methods.
• Filing and record-keeping practices.
• Customer service practices.Use of and properties of supplies and equipment.
• Applicable operating policies and procedures.
• Modern office technology.
• Software or computer applications required for assignment.

SKILLS

• Following directions and meeting standards.
• Adhering to operating policies and procedures.
• Accessing business systems or databases to enter, monitor, and retrieve data.
• Gathering and compiling data.
• Providing attention to detail.
• Proofreading and error correction.
• Business math computations.
• Preparing documents and reports from established information and following a standard format.
• Organizing files and records.
• Providing effective customer service.
• Using assigned tools and equipment, including computer applications.
• Communicating and understanding in order to follow instructions and provide information.

Education and Experience:

High school diploma or GEDand 3 years of related administrative support, customer service, financial processing, and/or records management experience; or an equivalent combination of directly related education and experience.

Certifications/Licenses:

• Based on assignment to the Police Department: Terminal Operator Certificate, Level B, within the timeframe established by the Police Chief.

ADA INFORMATION

Type of Work: Sedentary Work: Exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to lift, carry, push, pull, or otherwise move objects, including the human body. Sedentary work involves sitting most of the time. Jobs are sedentary if walking and standing are required only occasionally and all other sedentary criteria are met.

Physical Requirements: The following physical activities are essential to the performance of the job: reaching, standing, walking, grasping, talking, hearing, seeing, repetitive motions.

The following physical activities may be performed but are not essential to the job: stooping, kneeling, crouching.

Work Environment/Conditions: Work is routinely performed in an indoor office environment.

City reserves the right to:

• Consider only the most qualified applicants for the succeeding examination processes.
• Application and review (Training and Experience Evaluation).
• Interview.
• Appointment subject to successful completion of a pre-employment background examination.

All communication regarding application status and interview notifications will be sent via email—please monitor your junk/spam email for communication, as it will come from a system-generated source.

When advised, reasonable accommodations will be made in order for a qualified applicant with a disability to participate in any phase of the recruitment process. Please contact Human Resources to request an accommodation.

The City of El Mirage is an Equal Opportunity Employer.