Management Specialist

City-of-Fountain-Valley,-Ca; Fountain Valley (CA); On-site; USD 65,000 - 100,000; Full time

Job summary

The City of Fountain Valley is seeking a proactive Management Specialist to join the Risk Management Program. You will coordinate cost-recovery efforts, manage safety training, and support contract and insurance administration while ensuring processes stay compliant and on track.

You will serve as a key partner to the Risk Manager, handling records, deadlines, and communications with internal and external stakeholders to protect City resources and ensure efficient operations.

Qualifications

• Graduation from an accredited college/university with major in public administration, business, or related field.
• At least 1 year of professional administrative experience in a related field.
• California Driver License and satisfactory driving record required.

Responsibilities

• Drive cost recovery efforts by coordinating and tracking third-party damage recovery and maintaining supporting documentation.
• Champion safety and training by coordinating safety programs and OSHA compliance efforts.
• Keep compliance on track by monitoring regulatory updates and deadlines and ensuring timely documentation.
• Support contract and insurance administration by tracking requirements and expiration dates and following up on items.
• Strengthen Risk Management operations by maintaining program information and supporting facility inspections.
• Provide responsive customer service to City employees, departments, vendors, and the public, including answer to inquiries and processing follow-ups.
• Make the details count by tracking assignments and improving administrative processes across the Division.

Skills

Organizational skills

Problem solving

Coordination

Communication

Education

Bachelor's degree in public administration, business, or related field

Job description

MAKE AN IMPACT. PROTECT CITY RESOURCES. STRENGTHEN WORKPLACE SAFETY.

Join the City as a Management Specialist Supporting the City's Risk Management Program

Are you an organized, proactive professional who enjoys solving problems, coordinating complex activities, and helping an organization run at its best? Do you want your work to make a meaningful difference in the safety of employees, the protection of public resources, and the delivery of City services?

The City is seeking a motivated and detail-oriented Management Specialist to support our Risk Management Program—a vital team dedicated to protecting the City, its employees, and the community it serves. This is an exciting opportunity for a resourceful professional who thrives on balancing priorities, building relationships, improving processes, and turning details into results. As a member of the City Clerk's Office and a key partner to the Risk Manager, you will help keep critical programs moving forward while playing an important role in workplace safety, regulatory compliance, contract administration, and cost recovery to protect the City's financial resources.

About the Opportunity:

Risk Management plays an essential role in keeping City operations safe, responsible, and financially sound. The Division oversees workers' compensation and liability claims, third-party cost recovery for damage to City property, contract and insurance review, ADA grievances, OSHA training and compliance, safety policies, and facility inspections.

As the Management Specialist, you will help connect the many moving parts of these programs. You will coordinate activities, maintain accurate records, monitor deadlines and requirements, support employees and departments, and ensure important information and processes stay on track. Your work will help the Risk Manager focus on strategic risk analysis, claims oversight, policy development, and loss prevention.

What You'll Do:

• Drive Cost Recovery Efforts: Coordinate and track the recovery of costs associated with third-party damage to City property. Maintain supporting documentation, communicate with internal departments and external parties, monitor outstanding items, and help move recovery efforts toward resolution.
• Champion Safety and Training: Coordinate safety training schedules, track participation and completion, maintain training records, and support ongoing OSHA compliance and workplace safety initiatives.
• Keep Compliance on Track: Monitor regulatory updates, maintain accurate records, track important deadlines, and help ensure required documentation and processes are completed in a timely manner.
• Support Contract and Insurance Administration: Monitor contract requirements, insurance documentation, and expiration dates; follow up on outstanding items; and help ensure appropriate records are maintained.
• Strengthen Risk Management Operations: Maintain the Division's intranet page, organize program information, support facility inspection activities, and help keep policies, resources, and procedures current and accessible.
• Provide Responsive Customer Service: Serve as a helpful point of contact for City employees, departments, vendors, and members of the public. Provide timely information, coordinate follow-up, process payments, and assist with designated City Manager phone line(s) as needed.
• Make the Details Count: Track assignments, coordinate competing priorities, identify items needing attention, and help improve administrative processes that support the Division's effectiveness.

What Makes This Opportunity Special?

This position offers the chance to make a tangible difference behind the scenes of City government. Your work will help protect public funds, support a safer workplace, strengthen accountability, and ensure that critical Risk Management programs operate efficiently.

For someone who enjoys taking initiative, following through, and seeing the results of their efforts, this role offers variety, responsibility, and the opportunity to contribute to work that matters. You'll collaborate across City departments, develop a broad understanding of municipal operations, and help turn risk management priorities into practical results.

An equivalent combination of experience and education sufficient to perform the essential job functions and provide the required knowledge and abilities is qualifying. A typical combination includes the following:

EDUCATION:

Graduation from an accredited college or university with major course work in public administration, business, or a related field.

EXPERIENCE:

At least (1) year of experience performing professional administrative responsibilities in a related field.

LICENSE REQUIRED:

Possession of a valid California Driver License and a satisfactory driving record is required to perform the essential functions of this position, including traveling to City facilities and other locations for inspections, meetings, and operational needs; and picking up, transporting, and delivering food, training materials, equipment, and other supplies in support of City-sponsored trainings and activities. The City will evaluate whether alternative means of transportation would allow an individual to perform these essential functions in accordance with applicable law.

FAIR LABOR STANDARDS ACT DESIGNATION:

Exempt

SELECTION PROCESS:

The selection process may include one or more of the following: application review, panel interview, and performance exam. The employment application and supplemental questions will be evaluated based on the employment standards and minimum qualifications listed above. All employment offers made by the City are contingent upon establishing proof of a prospective candidate's legal authorization to work in the United States and successfully completing all components of the pre-employment process, which may include, but is not limited to: reference checks, California Department of Justice (DOJ) criminal history check (Live Scan fingerprinting), post-offer drug test, and pre-employment medical examination.

The City of Fountain Valley is an Equal Opportunity Employer. In compliance with the Americans with Disabilities Act, the City will provide reasonable accommodations to qualified individuals with disabilities and encourages both prospective and current employees to discuss potential accommodations with the employer. Candidates with a disability who may need accommodations during the selection process must notify the Human Resources Department at least 72 hours in advance of the exam date.