Management Assistant.

Defense Logistics Agency; New Cumberland (Cumberland County); On-site; USD 52,000 - 66,000; Full time

Job summary

Defense Logistics Agency in New Cumberland, PA, seeks a Management Assistant to support studies, evaluate processes, and compile detailed statistical data for informed recommendations. The role involves coordinating with safety and management on mishap reports and maintaining records of personnel actions.

The position requires specialized experience, data summarization, and the ability to prepare charts and narrative information for leadership review.

Qualifications

• Specialized experience includes analyzing problems and compiling data for reports and studies.
• Education: graduate education may be credited when directly related to the work.

Responsibilities

• Participates in special or recurring studies.
• Assists in evaluation, review and analysis of administrative and operational processes, workflow and productivity.
• Collects, organizes, and compiles detailed statistical data to support findings and recommendations.
• Monitors and reviews production and workload records; identifies trends and problems; recommends solutions.
• Assists in preparing mishap reports and coordinates with safety office and management.
• Maintains records of personnel and vacancies; coordinates requests for personnel actions.
• Prepares correspondence.

Skills

Specialized experience

Data collection

Charts and graphs

Report preparation

Education

Graduate education (related field)

Job description

• Participates in special or recurring studies.
• Assists in the evaluation, review and analysis of administrative and operational processes, workflow and productivity.
• Collects, organizes, and compiles detailed statistical data to support associated findings and recommendations.
• Monitors and reviews employee and organizational production and workload records; identifies trends, discrepancies and problems; and recommends solutions.
• Assists work leaders and supervisors in preparing mishap reports and coordinates with the safety office and management in the identification and resolution of problems.
• Maintains a detailed record of assigned personnel and vacant positions and identifies the need for and coordinates requests for personnel actions.

Duties

• Participates in special or recurring studies.
• Assists in the evaluation, review and analysis of administrative and operational processes, workflow and productivity.
• Collects, organizes, and compiles detailed statistical data to support associated findings and recommendations.
• Monitors and reviews employee and organizational production and workload records; identifies trends, discrepancies and problems; and recommends solutions.
• Assists work leaders and supervisors in preparing mishap reports and coordinates with the safety office and management in the identification and resolution of problems.
• Maintains a detailed record of assigned personnel and vacant positions and identifies the need for and coordinates requests for personnel actions.
• Prepares correspondence.

Requirements

Conditions of employment

• Must be a U.S. citizen
• Tour of Duty: Set schedule
• Security Requirements: Non-sensitive
• Appointment is subject to the completion of a favorable suitability or fitness determination, where reciprocity cannot be applied; unfavorably adjudicated background checks will be grounds for removal.
• Fair Labor Standards Act (FLSA): Nonexempt
• Selective Service Requirement: Males born after 12-31-59 must be registered or exempt from Selective Service.
• Recruitment Incentives: Not Authorized
• Bargaining Unit Status: No
• Selectees are required to have a REAL ID or other acceptable identification documents to access certain federal facilities. See https://www.tsa.gov/real-id for more information.
• This position and any future selections from this announcement may be used to fill various shifts located within DLA Distribution Susquehanna in New Cumberland, PA.

Qualifications

To qualify for a Management Assistant:

Specialized Experience: One year of specialized experience that equipped you with the particular competencies to successfully perform the duties of the position and is directly in or related to this position. To qualify at the GS-06 level, applicants must possess one year of specialized experience equivalent to the GS-05 level or equivalent under other pay systems in the Federal service, military, or private sector. Applicants must meet eligibility requirements including time-in-grade (General Schedule (GS) positions only), time-after-competitive appointment, minimum qualifications, and any other regulatory requirements by the cut-off/closing date of the announcement. Creditable specialized experience includes: Analyzes solutions to problems that are readily identifiable, Compiles data for inclusion in reports and studies, Gathers and summarizes data on assigned programs, Prepares charts, graphs and narrative information for management.

Education Substitution: As a general rule, education is not creditable above GS-5 for most positions covered by this standard; however, graduate education may be credited in those few instances where the graduate education is directly related to the work of the position.

Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional, philanthropic, religious, spiritual, community, student, social). Volunteer work helps build critical competencies, knowledge, and skills and can provide valuable training and experience that translates directly to paid employment. You will receive credit for all qualifying experience, including volunteer experience.

Education

Are you using your education to qualify? You MUST provide transcripts or other documentation to support your educational claims. Unless otherwise stated: Unofficial transcripts are acceptable at time of application.

GRADUATE EDUCATION: One academic year of graduate education is considered to be the number of credits hours that your graduate school has determined to represent one academic year of full-time study. Such study may have been performed on a full-time or part-time basis. If you cannot obtain your graduate school's definition of one year of graduate study, 18 semester hours (or 27 quarter hours) should be considered as satisfying the requirement for one year of full-time graduate study.FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

FOREIGN EDUCATION: If you are using education completed in foreign colleges or universities to meet the qualification requirements, you must show that the education credentials have been evaluated by a private organization that specializes in interpretation of foreign education programs and such education has been deemed equivalent to that gained in an accredited U.S. education program; or full credit has been given for the courses at a U.S. accredited college or university.

Additional information

As required by 5 C.F.R.

• 302.106, DLA will provide Section 508 conformant ICT to employees with disabilities. All ICT interfaces with the public related to vacancy announcements and career transition opportunities must conform to the applicable requirements in the current ICT Standards and Guidelines (36 C.F.R. 1194).

For Important General Applicant Information And Definitions Go To

Reemployed Annuitants: This position does not meet criteria for appointment of Reemployed Annuitants. The DoD criteria for hiring Reemployed Annuitants can be found at:

Information For Veterans Is Available At

Drug-Free Workplace Policy

The Defense Logistics Agency (DLA) is committed to maintaining a safe, drug-free workplace. All DLA employees are required to refrain from illegal drug use on and off duty. DLA conducts pre-employment, reasonable suspicion, post-accident, and random drug testing. Applicants tentatively selected for employment in testing designated positions will undergo a urinalysis to screen for illegal drug use prior to appointment. Refusal to undergo testing or testing positive for illegal drugs will result in withdrawal of the tentative job offer and a six-month denial of employment with DLA from the date of the drug test. Employees in drug testing designated positions are subject to random drug testing. A negative drug test result must be received by HR within 30 calendar days after the EOD (i.e., start date). The selectee's inability successfully pass; or refusal to conduct the test may result in: 1) the tentative or FJO being withdrawn during the recruitment process; or 2) subsequently being removed from Federal service for failure to meet a condition of employment. You may be required to sign a "Drug Test Statement of Understanding" if you are selected for this position.

The DLA drug testing panel tests for the following substances: marijuana, cocaine, opiates, heroin, phencyclidine, amphetamines, methamphetamines, fentanyl, norfentanyl, methylenedioxymethamphetamine (MDMA), methylenedioxyamphetamine (MDA), and opioids.

ADVISORY: Use of cannabidiol (CBD) products may result in a positive drug test for marijuana. DLA employees are subject to Federal law and under Federal law, Marijuana is illegal

Additional guidance on writing a federal resume can be found at:

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding.

Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.