Management and Program Analyst - Activations Project Manager

U.S. Department of Veterans Affairs; Palo Alto (CA); On-site; USD 90,000 - 130,000; Full time

Job summary

U.S. Department of Veterans Affairs in Palo Alto, CA seeks a Facilities Management professional to plan, coordinate, and execute building activation, transition, and deactivation activities across the VA Healthcare System campus.

The role supports capital asset planning and manages space assignments for capital construction projects to optimize utilization and align facilities with strategic goals. The position requires managing complex projects, leading Integrated Project Teams, and ensuring VA

Qualifications

• One year of specialized experience at GS-9 level or equivalent in project management within a commercial or healthcare setting.
• Ph.D. or equivalent doctoral degree or 3 years of graduate education may substitute experience.
• Within six months of hire, obtain FAC-P/PM Level II certification.

Responsibilities

• Plan, coordinate, and execute activation, transition, and deactivation activities across the campus.
• Develop budgets and capital asset plans for projects; manage space assignments.
• Coordinate FF&E procurement and activation for construction projects; ensure compliance with VA processes.
• Lead project teams and provide guidance to leadership to ensure project success.

Skills

Project management

Budgeting & cost control

Space planning / FF&E coordination

Stakeholder communication

Job description

Summary

Employee will be assigned to Facilities Management Service - Project Development Section - VA Healthcare System - Palo Alto - CA. The primary purpose of this position is to plan - coordinate - and execute all building and space activation - transition - and deactivation activities across the campus. The position also supports capital asset planning and manages space assignments and project management for capital construction projects to optimize utilization and align facilities with strategic goals.

Summary

Employee will be assigned to Facilities Management Service - Project Development Section - VA Healthcare System - Palo Alto - CA. The primary purpose of this position is to plan - coordinate - and execute all building and space activation - transition - and deactivation activities across the campus. The position also supports capital asset planning and manages space assignments and project management for capital construction projects to optimize utilization and align facilities with strategic goals.

Qualifications

SPECIALIZED EXPERIENCE: Applicants must possess one (1) year of specialized experience that equipped them with the particular knowledge - skills - and abilities to perform successfully the duties of this position - and that is typically in or related to the work of this position. To be creditable - this experience must have been equivalent to at least the GS-9 level in the Federal service. Specialized experience includes: carrying out project management functions within a commercial or healthcare/medical environment; formulating transition budgets; planning and coordination of capital equipment; managing space assignments and activations for construction projects; providing guidance and advice to senior leadership; and preparing management reports. OR SUBSTITUTION OF EDUCATION FOR EXPERIENCE (Transcript Required) - Applicants must possess a Ph.D. or equivalent doctoral degree or three (3) full years of progressively higher level graduate education leading to such a degree or LL.M. - if related. This education must demonstrate the knowledge - skills - and abilities necessary to do the work of this position. OR COMBINING EDUCATION AND EXPERIENCE (Transcript Required) - Combination of successfully completed graduate education and experience may be used to meet total qualification requirements. NOTE: Within the first six (6) months of employment - employee must obtain Level II Federal Acquisition Certification in Program and Project Management (FAC-P/PM). Physical Requirements: The work is primarily sedentary - although some physical effort may be required - e.g. - walking - standing - carrying light items such as manuals or briefcases - or driving or traveling by motor vehicle. Employee will be conducting Inspections and surveys of construction sites with a need for physical agility to access unfinished buildings and wear personal protective equipment (PPE). Employee must have the ability to work within an environment of conflicting deadlines and shifting priorities. Employee may be required to work evenings and weekends - as well as perform infrequent overnight travel to meetings and conferences. Your experience must be fully documented on your resume and must include job title - duties - month and year start/end dates AND hours worked per week. A full year of work is considered to be 35-40 hours of work per week. Part-time experience will be credited on the basis of time actually spent in appropriate activities. Applicants wishing to receive credit for such experience must indicate clearly the nature of their duties and responsibilities in each position and the number of hours a week spent in such employment. IN DESCRIBING YOUR EXPERIENCE - PLEASE BE CLEAR AND SPECIFIC. WE WILL NOT MAKE ASSUMPTIONS REGARDING YOUR EXPERIENCE. Overstating your qualifications and/or experience in your application materials or application questionnaire may result in your removal from consideration. Cheating on the online assessment may also result in your removal from consideration. For more information on these qualification standards - please visit the United States Office of Personnel Management's website at https://www.opm.gov/policy-data-oversight/classification-qualifications/general-schedule-qualification-standards/.

Duties

• ***THIS IS NOT A VIRTUAL POSITION - YOU MUST LIVE WITHIN OR BE WILLING TO RELOCATE WITHIN A COMMUTABLE DISTANCE OF THE DUTY LOCATION*** This position involves a multi-grade career ladder
• The major duties listed below represent the full performance level of GS-12
• At the GS-11 grade level - you will perform assignments of a more limited scope and with less independence
• You will progressively acquire the background necessary to perform at the full performance level of GS-12
• Promotion is at the discretion of the supervisor and is contingent upon satisfactory performance - availability of higher-level work - and availability of funds
• Duties include - but may not be limited to the following: Formulates transition budgets - creates phasing and transition plans - and facilitates ongoing communication and coordination with the Project Development Section project managers and facility contract officer's representatives (COR) on all building activation "fit up." Meets with the respective clinical and administrative services - and develops spreadsheets to identify furniture - fixture - and equipment (FF&E) needs and oversees the procurement process
• Communicates with service chiefs and staff concerning building/space renovations - transitions - phasing - deactivation - and updated moving schedules through regularly scheduled meeting/conference calls
• Plans - coordinates capital equipment - all non-recurring FF&E activities - warehousing - staging and the eventual installation of all items
• Coordinates with VA facility planners - interior designers - medical equipment planners - infection control - safety - engineers - supply chain - information technology - contracting officers and the respective service and section chiefs to successfully activate each building/space and FF&E activation activities
• Ensures that the appropriate infrastructure - e.g. - utilities - has been incorporated in the construction documents (CDs) to accommodate all FF&E Items prior to contract award
• Serves as a critical member of each project team to which assigned - acting in a consultative role to assist each project and ensure that teams are using VA compliant project management - policy - processes - and procedures
• Leads the Integrated Project Team (IPT) independently to include all requirements for project approval - acquisition submission - and review processes
• Provides oversight - direction - guidance - and technical expertise on assigned project component
• Has responsibility for the formulation of all future projects within the facility's capital construction portfolio
• The position requires a strong analytical and technical understanding of capital asset inventory - capital construction budgetary cycles - requirements generation for capital projects - and capital construction proposal requests valued between $5M-$500M
• Provides professional advice to peers - subordinates or non-professional administrators or managers
• and provides professional project management for construction or activation efforts
• Serves as a member of the facility's Space Committee and coordinates and recommends space assignments to leadership
• Provides technical guidance regarding space management
• and makes decisions or recommendations significantly changing - interpreting - or developing critical space management policies and program space realignment
• Performs other related duties as assigned
• Work Schedule: Monday - Friday - 8:00am - 4:30pm
• Recruitment & Relocation Incentives: Not authorized