Management Analyst (Public Works)

City-of-Avondale,-Az; Avondale (AZ); On-site; USD 65,000 - 95,000; Full time

Job summary

City of Avondale, AZ is seeking an experienced Administrative Manager for the Public Works Department. This role provides professional-level administrative and technical support to division managers and the department Director, drives budgets, procurement, contracts, asset management, grants, and reporting.

Responsibilities include developing SOPs, supervising administrative staff in the manager's absence, preparing reports to City Council, handling citizen inquiries, overseeing website updates,

Qualifications

• Bachelor’s Degree in Public Administration, Accounting, or Business Management.
• Two or more years of progressive responsibility in municipal government.
• Experience supporting municipal administration goals and budgeting.
• Experience with contracting and procurement processes.

Responsibilities

• Provide admin and technical support to Public Works Department leadership.
• Assist with operating and capital budgets, reporting, and procurement.
• Develop and implement SOPs and asset management procedures.
• Prepare City Council reports and manage project documentation.
• Coordinate resident inquiries and monitor contracts and renewals.

Skills

Budgeting

Procurement

Contracts

Asset management

Project management

Supervisory experience

Education

Bachelor's Degree in Public Administration

Job description

Provides excellent customer service internally and externally while assisting with professional-level technical and administrative support to the Public Works Department. Provides support to the division managers and the department Director, takes initiative, meets deadlines, and works as a team member within the Administrative Division of the Public Works Department. Assists the Public Works Administration Manager with the department operating and capital budgets, reporting, requests for procurement and legal services, contracts, asset management, event oversight, creative projects and activities, website, social media, grants, financial approvals, and project reviews. Provides leadership to the administrative staff in the absence of the Public Works Administration Manager. Evaluates and enhances the department’s technical and administrative processes and identifies improvements, solidifying all processes with Standard Operating Procedures.Provides a wide variety of professional-level administrative support to the department. Assists with the municipal procurement processes for the acquisition of goods and services pertaining to both the department's operating budget, as well as the department's capital improvement projects. Works with staff to identify contract needs and ensures procurement policies and procedures are followed.

Reviews invoices, purchase order requisitions, and modifications closely with department staff to manage inventory, audits, purchasing, and federal funding and grants.

Supports the department and administrative group with requests for service from the public, and participates in public participation programs, social media requests, and customer service initiatives. Assists with website and social media updates. Provides leadership to the administrative staff in the absence of the Public Works Administration Manager.

Assists with department financial administration to ensure staff are operating within the required budgetary limitations. Locates funds within the department budget, as needed, for non-anticipated expenses or project variations.

Completes in-depth research and analysis on a variety of specialized projects as assigned. Generates City Council reports, correspondence, presentations, or other documentation necessary to finalize/summarize project findings.

Coordinates, receives, responds to, and resolves citizen requests for information, inquiries, concerns, complaints, and problems about City and department programs.

Monitors contract terms to determine if/when contracts are due to be renewed and works with administrative and procurement staff to renew, including receipt of bonds and insurance.

Assists with monitoring electrical, water, and gas accounts, ensuring correct accounting and sufficient budget.

Recommends and drafts administration division written procedures for consideration through the supervisory chain of command. Writes, coordinates, and organizes standard operating procedures for the department.

Assists with developing systems and procedures to lower operating costs or increase efficiencies.

Assists in developing and updating policies and procedures related to asset management. Assists the Department leadership in managing and monitoring assets. Obtains and files operational and maintenance records and financial cost data, along with specific criteria for individual assets.

Assists with Department data management, offering suggestions for improving shared drives and filing standards.

To view the full job description and learn more about the responsibilities and qualifications, please click to view the Class Specification here.

Bachelor’s Degree in Public Administration, Accounting, Business Management, or a related field.

Work requires broad knowledge in a general professional or technical field.

An equivalent combination of education and experience may be considered if sufficient to perform the essential duties of the role as listed herein.

Two (2) or more years of progressive responsibility working in a municipal government setting, including experience supporting the goals of municipal administration, developing and managing department and division budgets, and general contracting and procurement processes.

Project Management experience preferred.

Previous supervisory experience preferred.

Valid Arizona Operator’s Driver’s License.