Management Analyst 4 (MA4/AHEA) - Project

State of Washington; Olympia (WA); Hybrid; USD 90,000 - 120,000; Full time

Benefits offered by this job

Remote work with occasional in-person

Flexible scheduling

Job summary

The State of Washington is seeking a Management Analyst 4 to lead cross-divisional project management and process improvement for Apple Health. You will analyze data, advise leaders, and guide legislative impacts on Medicaid operations and providers.

This remote role requires strong leadership and collaboration with state partners. You will drive performance dashboards, facilitate diverse stakeholder groups, and ensure effective communication of complex findings to technical and nontechnical

Qualifications

• Advanced Research and Analytical Thinking: ability to lead complex research and translate findings into recommendations.
• Complex Problem Solving and Decision Support: evaluate issues, assess risks, and support management decisions.
• Business Process and Program Improvement: lead evaluations and implement improvements for efficiency and service delivery.
• Policy and Organizational Impact Analysis: analyze laws, rules, policies and impacts.
• Advanced Data Analysis and Performance Management: integrate data sources and develop performance measures.
• Complex Project and Initiative Leadership: lead multi-partner projects with dependencies and impacts.
• Management Consultation and Communication: advise senior leaders and present findings clearly.
• Leadership and Partner Facilitation: coordinate diverse groups and provide guidance to staff.

Responsibilities

• Lead cross-divisional improvement efforts and project management initiatives.
• Manage multiple projects with defined scope, methodology, and deadlines.
• Oversee lifecycle of projects for new/ enhanced technologies.
• Develop processes to monitor outcomes and measure performance.
• Analyze data trends and build dashboards to track program performance.
• Collaborate on call flow and messaging enhancements for providers and staff.
• Prepare divisions for program changes with clear procedures and communications.
• Perform legislative analysis to identify impacts on operations and clients.
• Present findings with evidence-based recommendations to senior management.

Skills

Advanced Research & Analysis

Complex Problem Solving

Process Improvement

Data Analysis

Project Leadership

Communication to Leaders

Stakeholder Facilitation

Policy Analysis

Leadership & Mentoring

Education

Bachelor's degree in relevant field

Tools

Microsoft Office Suite

Excel

Word

PowerPoint

SharePoint

CMS Supervisor

ServiceNow

Avaya Workplace

Job description

Management Analyst 4 - Project

This is a full-time, remote position. Employees may occasionally be asked to attend an in-person meeting or event based on business needs.

This project position is funded through June 30, 2027.

All HCA employees are required to be Washington state residents upon their first day of employment.

The Opportunity

Lead the projects that shape how Apple Health serves its clients and providers. HCA's Apple Health Eligibility and Access (AHEA) Division is seeking a Management Analyst 4 to serve as a subject matter expert in project management, process improvement, data analysis, and contact center operations. In this project position, you will lead cross-divisional improvement efforts, turn data into strategy, and advise leadership on operational and legislative changes affecting the division.

Key Responsibilities

• Independently lead and facilitate large internal and cross-divisional workgroups and process improvement projects that improve operations and customer service delivery.
• Manage multiple projects at once, developing scope, methodology, and deadlines to meet division and section needs.
• Manage the business-unit side of the project life cycle for new and enhanced technologies, advocating for the best possible experience for staff, clients, and providers.
• Develop processes to monitor and measure project outcomes before handing work back to the business unit.
• Analyze and interpret metrics and data trends, and build and maintain section and division dashboards that track program performance.
• Collaborate with Voice Services and WaTech on call flow and messaging enhancements for providers and AHEA staff.
• Develop and maintain accurate procedures, and coordinate division communications so all staff are prepared for program changes.
• Perform legislative analysis to identify impacts and risks of proposed legislation on AHEA operations, Medicaid clients, and providers.
• Present findings and evidence-based recommendations to senior management, and help develop long-range plans, goals, and resource strategies.

Why You’ll Love This Role

• You’ll lead high-visibility projects that directly improve the experience of Apple Health clients, providers, and staff.
• You’ll have the independence to manage your own portfolio of projects, from scope to results.
• You’ll work with leaders across HCA and partner agencies, expanding your network and influence.
• You’ll work remotely, with occasional opportunities to connect with your team in person.

What You Bring

You are a confident, self-directed leader who juggles multiple priorities without losing sight of the details. You bring people with different perspectives together, build consensus, and keep work moving toward results. You are comfortable advising senior leaders and can explain complex findings clearly to both technical and nontechnical audiences. You approach every challenge with curiosity and a focus on the customer.

Required Qualifications

Experience may have been gained through paid or unpaid activities. Please ensure any relevant experience defined below is outlined in your cover letter, resume, and application.

• Advanced Research and Analytical Thinking: Demonstrated ability to conduct and lead complex research and analysis involving multiple programs, business functions, data sources, or competing considerations and translate findings into actionable recommendations.
• Complex Problem Solving and Decision Support: Demonstrated ability to evaluate complex or ambiguous organizational issues, assess alternatives and risks, and develop defensible recommendations that support management decision-making.
• Business Process and Program Improvement: Demonstrated ability to lead evaluations of complex programs, processes, organizational structures, and workflows and develop solutions that improve efficiency, effectiveness, accountability, and service delivery.
• Policy and Organizational Impact Analysis: Demonstrated ability to analyze complex laws, rules, policies, standards, and organizational requirements and determine their potential operational, programmatic, and organizational impacts.
• Advanced Data Analysis and Performance Management: Demonstrated ability to integrate and evaluate quantitative and qualitative information from multiple sources, develop meaningful performance measures, and use findings to evaluate organizational effectiveness and recommend improvements.
• Complex Project and Initiative Leadership: Demonstrated ability to lead complex projects and organizational initiatives involving multiple partners, competing priorities, significant dependencies, and potentially broad organizational impacts.
• Management Consultation and Communication: Demonstrated ability to advise managers and senior leaders on complex analytical issues and clearly communicate findings, risks, alternatives, and recommendations to technical and nontechnical audiences.
• Leadership and Partner Facilitation: Demonstrated ability to lead collaborative analytical efforts, facilitate diverse partner groups, resolve competing perspectives, build consensus, and provide guidance or technical assistance to other analysts and staff.

Required Competencies

• Equity lens – All HCA employees are required to consider equity in their decisions, processes, and day-to-day work, including how their work may affect the people and communities we serve.
• The ability to take action to learn and grow – You take action to learn and grow by seeking new perspectives, learning from experiences, and using what you’ve learned to continuously improve how you work and serve others.
• The ability to take action to meet the needs of others – You take action to meet the needs of others by listening, understanding different perspectives, and responding with care, respect, and solutions that support the people of the communities we serve.

Preferred Qualifications

While these are not required, having them may help you stand out as an applicant.

• A bachelor's degree in business administration, public administration, law, public health, health administration, or a related field.
• Demonstrated professional experience conducting research and analyzing policies, laws, rules, or regulations.
• Demonstrated proficiency with Microsoft Office Suite (especially Excel, Word, and PowerPoint). Previous experience with Washington Healthplanfinder, ACES, Barcode, ProviderOne, ServiceNow, Avaya Workplace, CMS Supervisor, and SharePoint is a plus.

• Lean Six Sigma Green Belt certification, Project Management Professional (PMP), or equivalent.

• Demonstrated knowledge of customer service delivery for Medicaid clients or providers, including core functions of the Apple Health Administration and relationships to partner divisions and health care agencies.
• Demonstrated ability to communicate effectively in writing and verbally, including writing reports and creating presentations; establishing and maintaining cooperative working relationships, coordinating work across multiple levels of personnel.
• Demonstrated skill to serve as a subject matter expert and provide professional and technical consultation regarding procedures, resources, complex issues, and escalated cases, and to develop and deliver guidance, training, and technical assistance that support staff understanding and consistent application of procedures.
• Effectively identifies, collects, organizes, and documents relevant data from various sources to support analysis and investigation.

About the Apple Health Eligibility and Access (AHEA) Division

The Apple Health Eligibility and Access (AHEA) Division works across HCA and in partnership with the health care community at the local, state, and federal levels to develop and manage high-quality, evidence-based health care programs and purchase services that enhance Apple Health (Medicaid) clients' ability to access appropriate, quality health care.

About the Washington State Health Care Authority

Better Health. Better Care. A Healthier Washington.

At HCA, we work to ensure people across Washington have the opportunity to be as healthy as possible. As the State’s largest health care purchaser and behavioral health authority, HCA serves nearly 3 million Washington residents through Apple Health (Medicaid), Public Employees Benefits Board (PEBB) and School Employees Benefits Board (SEBB) programs, and behavioral health services. Through this work, HCA purchases and coordinates care coverage, supports behavioral health prevention, treatment, crisis response, and recovery and helps strengthen access to high-quality care across Washington.

More than a benefits package:

We want our employees to have the support, flexibility, and benefits they need to do their best work and build a career that works for their life. As a Washington State HCA employee, you’ll have access to a comprehensive benefits package that supports your health, financial well-being, and work-life balance. Our benefits are designed to support you today while helping you plan for the future. Learn more about why HCA by visiting the Voices of HCA and the Who we are section of our website.

Your total compensation is more than your paycheck:

• Remote work and flexible schedules
• Medical, dental, vision, and basic life insurance
• Paid vacation, sick leave, and 12 paid holidays
• Paid Family and Medical Leave (PFML)
• Retirement options to plan for the future
• Training and professional development opportunities
• Employee wellness programs
• Learn more about Washington State Employee Benefits

Work location and schedule:

This is a full-time 40-hour-per-week remote position. Our standard business hours are Monday through Friday, 8 a.m. to 5 p.m., with alternative work schedules considered based on business needs and supervisor approval. In this role you will regularly collaborate with colleagues, agency leaders, state and federal partners, and other external partners or customers. Occasional travel may be required for meetings, training, or other business needs. All employees are required to report to our Olympia office on their first and final day of employment.

Our commitment to an inclusive workplace:

The Health Care Authority is an equal opportunity employer. We are committed to creating a workplace where employees are respected, included, and supported in bringing their experiences, perspectives, and ideas to work. Our commitment to inclusion is reflected in how we work together and serve the people of Washington. HCA also supports five voluntary employee led Employee Resource Groups (ERGs), which create opportunities for connection, community, learning, and professional growth.