Management Analyst

U.S. Department of Veterans Affairs; Dallas (TX); On-site; USD 65,000 - 90,000; Full time

Job summary

The U.S. Department of Veterans Affairs North Texas Healthcare System seeks a Management Analyst to ensure Emergency Medicine Service has the equipment, supplies, and access needed to deliver timely, quality healthcare to Veterans.

The role supports clinical and administrative staff, including full-time, part-time, contractors, and trainees. Key duties include ADPAC coordination, data analysis for reports, procurement support, and coordination of software updates and training for staff.

Qualifications

• Reviews datasets for relevancy, adequacy, accuracy, and completeness.
• Provides ADPAC support for scheduling and maintenance of equipment and IT resources.
• Acts as liaison with information management staff to report and resolve system problems.
• Performs market analyses, cost effectiveness analyses, and procurement documentation.
• Trains staff to use software for monitoring and tracking training and educational requirements.

Responsibilities

• Automated Data Processing Application Coordinator (ADPAC) duties including provisioning requests and training.
• Manage equipment procurement, maintenance, and strategic procurement planning for Emergency Medicine Service.
• Coordinate software updates, testing, validation, and vendor negotiations for subscriptions.
• Provide analysis and reporting for accreditation, OIG, and TJC inspections.

Skills

Data analysis

SharePoint administration

Vendor coordination

IT support

Tools

SharePoint

Job description

The Primary Purpose of the Position: is ensuring that the administrative and clinical personnel of Emergency Medicine Service have the equipment, supplies, and access necessary to provide timely, quality, and cost-effective healthcare to the Veterans of VA North Texas Healthcare System. The position supports the clinical and administrative staff of the Emergency Medicine Service including full time, part time, contractors, fee basis, and clinical trainee resources.

Promotion Potential: The selectee may be promoted to the full performance level without further competition when all regulatory, qualification, and performance requirements are met. Selection at a lower grade level does not guarantee promotion to the full performance level. Duties may include but are not limited to: Automated Data Processing Application Coordinator (ADPAC) Provides ADPAC support for the Emergency Medicine Service providing initial basic training and managing several of the administrative functions of computers, printers, and telephones such as assisting with scheduling and maintenance of equipment; liaison to coordinate technical moves; Initiates and tracks ePAS & user provisioning requests for the Emergency Medicine Service such as; new employee, modifications, reactivations, terminations, and employee clearance or other I.T. requisitions. Reviews datasets for relevancy, adequacy, accuracy, and completeness of the information. Provides initial analysis to include the completion of summary statistics providing indication of central tendency, range, and skewness. Gathers, assembles, prepares, and interprets statistical data for various reports such as the accreditation reports, OIG, & TJC inspections. Resolves system user problems regarding automation, communications, hardware, software, network problems, and general calls for assistance. Serves as liaison with the information management staff to report and identify problems with applications, the operating system, or hardware that is difficult to pinpoint and resolve. Implements/installs and/or coordinates software, updates to existing software to include testing in Test environments and validation in production environments. Sets up e-mail accounts, acts as Sharepoint Owner for Emergency Medicine Service SharePoint site. Provides analysis of the applicability for existing Commercial Off-the-Shelf (COTS) software for improving patient care and administrative processes and makes procurement recommendations to Service Leadership. Acts as the Contracting Officer Representative for all software subscription procurements for the Service. Performs Market Analysis, Cost Effectiveness Analysis, Pay Back Period Analysis, budgetary request and procurement documents in support of the requisition. Analyzes vendor offerors for compatibility with existing systems, verifies compliance with procurement required characteristics and project scope. Administrative Develops and executes procedures and programs to periodically monitor compliance of educational requirements. Trains and assists staff to use software program for monitoring and tracking training and educational requirements. Equipment Manager Manages the strategic planning, procurement and maintenance of all equipment for Emergency Medicine Service. Coordinates with the Chief of Clinical Quality, Emergency Operations Section Chief, and Observation Operations Section Chief on the development of a strategic equipment plan for the Service Performs Market Analysis, Cost Effectiveness Analysis, Pay Back Period Analysis, budgetary request and procurement documents in support of the requisition. Analyzes vendor offerors for compatibility with existing systems, verifies compliance with procurement required characteristics and project scope. Develops all equipment procurement documents and enters equipment into various applications necessary for requisition approval and processing. Coordinates with Vendors and Section Chief of Clinical Quality and Nursing Service Nurse Educator for in-Service training prior to new equipment deployment. Interfaces with Contracting Officer, Vendor, and Service to resolve issues with either contract or software systems. Throughout the life of the contract ensures vendor compliance with all contract requirements. Medical Supply Manager Acts as the liaison between Logistics Service, Prosthetic Service and clinical staff for the procurement and stocking of medical and prosthetic supplies.

Work Schedule: Monday - Friday, 8:00 am -4:30 pm Telework: Adhoc Virtual: This is not a virtual position. Position Description/PD#: Management Analyst/PD09387O and PD9388O Relocation/Recruitment Incentives: Not Authorized Permanent Change of Station (PCS): Not Authorized