Major Gifts Associate

Stanford University School of Medicine; Palo Alto (CA); On-site; USD 70,000 - 90,000; Full time

Job summary

The Major Gifts Associate role at Stanford University’s Graduate School of Business sits in the Development department within External Relations. You will support major gift officers, research donors, prepare meetings, and manage records to help cultivate critical donor relationships.

You’ll collaborate with stakeholders across GSB and Stanford University, handle calendars, travel logistics, and contribute to fundraising materials while upholding the team’s high standards and collaborative

Qualifications

• Bachelor’s degree and one year of relevant experience or combination of education and relevant experience.
• Proficiency with Microsoft Office and database systems.
• Strong organizational and communication skills.

Responsibilities

• Plan and schedule calendar(s) for assigned gift officers, resolve conflicts, and arrange travel per policies.
• Coordinate meetings and events, oversee logistics and materials within budget.
• Assist in design, publication and production of fundraising materials.
• Build networks, stay informed on university initiatives and activities.
• Review and track funds, report on use of gifts, and update donor records.
• Retrieve prospect information, update records, and generate simple reports.
• Track budgets and process reimbursements for the department.

Skills

MS Office

MS Access

Time management

Interpersonal skills

Communication

Attention to detail

Inclusive culture

Education

Bachelor's degree

Job description

Job Description

The Development department within External Relations at Stanford’s Graduate School of Business seeks a Major Gifts Associate. The Major Gifts team is a group of dedicated front-line fundraisers and associates tasked with securing significant financial resources for the school. In this role, you will work closely with stakeholders across the GSB and Stanford University to help cultivate and maintain excellent relationships with key donors and alumni. You will provide administrative support to several major gift officers and be responsible for a range of assignments from research and meeting preparation to key systems management.

The Major Gifts Associate role is an excellent entry point into Stanford and the fundraising field. You will be a core member of a high-performing team with potential opportunities for advancement within the broader External Relations unit over time. A successful Major Gifts Associate is enthusiastic about Stanford GSB’s mission, has a strong belief in the importance of philanthropy, and is able to take ownership of new projects and challenges that will be critical to the team’s success. The Major Gifts team values professional entrepreneurship and a willingness to go above and beyond for our community.

Responsibilities

• Plan and schedule calendar(s) for assigned gift officers or team members with limited consultation, resolve calendaring conflicts, and arrange travel in compliance with unit, university, and sponsor policies.
• Oversee and/or perform duties associated with scheduling, organizing, and execution of volunteer meetings and events, including arranging with vendors for services, overseeing the production and distribution of materials, administering logistics, and managing events within budget.
• Assist in the design, publication and production of fundraising materials.
• Build a network of relevant contacts and stay informed on current university initiatives and activities.
• Review and track funds and report on use of gifts, as assigned.
• Retrieve information about prospects and donors, update records, and generate simple reports using the university external relations database.
• Track budget(s), and process reimbursements for department.

Minimum Education And Experience

Bachelor’s degree and one year of relevant experience or combination of education and relevant experience.

Knowledge, Skills And Abilities

• Demonstrated ability with Microsoft Office suite.
• Knowledge of database systems, such as Microsoft Access.
• Ability to work efficiently, juggle tasks simultaneously, meet deadlines, and achieve goals.
• Excellent interpersonal skills and ability to interact with a wide range of people.
• Outstanding communication skills and exceptional attention to detail and follow-through.
• Demonstrate a commitment to fostering an inclusive workplace culture where all employees feel valued, respected, and empowered.

Drivers License Requirements

• Must possess and maintain a valid California non-commercial Class C Driver's License.
• Ability to drive day or night.
• When conducting university business, must comply with the California Vehicle Code and Stanford University driving requirements.