Maintenance Planner/Scheduler

hellofresh; Aurora (IL); On-site; USD 39,000 - 58,000; Full time

Benefits offered by this job

Competitive hourly rate

401K company match

Generous PTO and sick leave

Health and wellness benefits

HelloFresh subscription discount

Employee Resource Groups

Job summary

HelloFresh in Aurora, IL is seeking an experienced MRE Planner/Scheduler to optimize maintenance planning and scheduling. You will forecast PM work, balance daily workload, assess scopes, and ensure asset data accuracy across CMMS, collaborating with site leadership to minimize downtime.

Ideal candidates have 5+ years in maintenance planning, CMMS experience (FMX/Fiix), strong communication, and ability to read drawings. Join us to help drive HelloFresh efficiency and reliability.

Qualifications

• 5+ years of progressive experience in a maintenance environment, preferably with planning and scheduling.
• A high school diploma or the equivalent education / experience.
• Experience with material handling equipment systems, with a basic understanding of installation, operation, and required general maintenance best practices.
• Proficient/Advanced knowledge of CMMS systems, preferably FMX and/or Fiix.
• Proficient in the use of standard office administrative software including document, spreadsheet, and slide presentation software (like MS Office or Google software).
• Proficient in reviewing data for accuracy, anomalies, and trends, and being able to discuss findings with maintenance leadership.

Responsibilities

• Forecast PM work and properly load balancing daily workload allotment based on available labor and material resources.
• Review incoming maintenance requests and evaluate criticality, work scope, and needed resources with site technicians and/or management as needed.
• Evaluate equipment and/or request scope and document in clear, concise job plans all requirements to complete the job.
• Evaluate safety hazards and PPE requirements to ensure safety of maintenance staff and building associates.
• Estimate required labor, materials, and tools needed, and ensure availability prior to scheduling; gather drawings, manuals, etc.
• Communicate with site operations and maintenance leadership to ensure work is scheduled and all impacted parties are aware of what is being done and when.

Skills

Forecasting

Workload balancing

Communication

Multitasking

Integrity

Education

High school diploma or equivalent

Tools

FMX CMMS

Fiix CMMS

MS Office

Job description

Job Description:

The MRE Planner/Scheduler is a critical role within the maintenance organization of HelloFresh and our associated brands. This role is responsible for properly reviewing work requests, evaluating scope, allocating resources, and working with impacted teams to schedule associated activities in a way that avoids costly downtime and interruptions to business operations while ensuring optimized use of our labor and material resources. Periodic review of asset metadata and development of robust job plans are critical to keep our systems accurate and our data integrity strong. This position works closely with maintenance site, regional, and organizational leadership to keep maintenance operations running smoothly. The ideal candidate will immerse themselves in the HelloFresh DNA and will help drive our people and processes to reflect our company principles.

Shift: Monday to Friday - 7:00am to 3:30pm

You will...

• Be responsible for forecasting PM work and properly load balancing daily workload allotment based on available labor and material resources.
• Be responsible for reviewing incoming maintenance requests and, with the assistance of site technicians and/or management as needed, evaluating criticality, work scope, and needed resources.
• Evaluate equipment and/or request scope and document in clear, concise, and descriptive job plans all of the requirements to complete the job effectively.
• Evaluate safety hazards and PPE requirements to ensure the safety of all maintenance staff and building associates is taken into consideration.
• Estimate required labor, materials, and tools needed, and ensure availability prior to scheduling. This includes gathering any documentation (drawings, manuals, etc.) and ensuring that they are included as part of the job package.
• Ask for assistance from technicians and/or site maintenance management as needed.
• Work with the site inventory specialist or site leadership to ensure that required parts are properly kitted and booked against the proper work request prior to scheduling.
• Communicate with site operations and maintenance leadership to ensure work is scheduled, and that all impacted parties are aware of what is being done and when. If adjustments need to be made, communicate to and work with all impacted parties.
• Review and report work backlog to management regularly to drive on-time completion of all work requests and predictive/preventive maintenance tasks.
• Review downtime data and review potential warranty issues. You will escal...
• Ensure equipment records and metadata are correct and perform audits by walking equipment lines and checking against CMMS equipment lists to ensure that all asset data is correctly identified and and in the location identified within the CMMS database.
• Create/enroll new equipment to CMMS and ensure completeness of metadata.
• Communicate with site maintenance leaders and technicians to continuously improve the planning process and associated job plans.
• You will work with other planner schedulers in the network to leverage best practices, share experiences, and help educate each other.
• Be open to other related duties as requested, such as participating in training of new MRE staff, assisting Business Operations leaders with proper use of the CMMS system, and helping launch new buildings as we continue to grow as a company.

You have...

• 5+ years of progressive experience in a maintenance environment, preferably with planning and scheduling
• A high school diploma or the equivalent education / experience.
• Experience with material handling equipment systems, with a basic understanding of installation, operation, and required general maintenance best practices.
• Proficient/Advanced knowledge of CMMS systems, preferably FMX and/or Fiix.
• Proficient in the use of standard office administrative software including document, spreadsheet, and slide presentation software (like MS Office or Google software suite).
• Proficient in reviewing data for accuracy, anomalies, and trends, and being able to discuss findings with maintenance leadership.
• Excellent verbal and written communication skills.
• The ability to read and understand drawings, schematics, and diagrams.
• The ability to multitask when needed.
• A high level of integrity and ethics, and excellent follow-through.
• The ability to work in cold environments.

You’ll get...

• Competitive hourly rate, 401K company match that vests immediately upon participation
• Generous PTO and additional sick leave
• Comprehensive health and wellness benefits with options at $0 monthly, effective first day of employment
• Up to 85% discount on subscriptions to HelloFresh meal plans (HelloFresh, Green Chef, Everyplate, and Factor_)
• Access to Employee Resource Groups that are open to all employees, including those pertaining to BIPOC, women, veterans, parents, and LGBTQ+
• In