Planner/Buyer - Maintenance

Felix Schoeller; Village of Pulaski (NY); On-site; USD 80,000 - 105,000; Full time

Benefits offered by this job

401(k) with company matching

Medical, Dental & Vision insurances

Disability & Life Insurances

Employee assistance program

Health Savings Account

Paid time off

Tuition reimbursement

Job summary

Felix Schoeller is seeking a Maintenance Planner/Buyer to coordinate maintenance planning and ensure timely MRO procurement. You will work with Maintenance, Engineering, Production, and vendors to minimize downtime and optimize inventory accuracy.

Responsibilities include planning preventive and predictive maintenance, managing CMMS schedules, and procuring parts, tools, and services. The role emphasizes supplier management, cost savings, and KPI tracking to boost maintenance efficiency.

Qualifications

• High school diploma or equivalent required.
• Bachelor’s degree in Business Administration or applicable experience in lieu of degree.

Responsibilities

• Plan and schedule preventive, predictive, and corrective maintenance work.
• Coordinate maintenance activities with production to minimize disruptions.
• Develop detailed work plans with labor, materials, and times.
• Ensure parts are available before maintenance begins.
• Maintain CMMS maintenance schedules.
• Assist in planning shutdowns and major projects.
• Review work orders for accuracy and completeness.
• Purchase MRO supplies, parts, tools, and services.
• Obtain quotes and negotiate with suppliers.
• Create and manage purchase orders and expediting.
• Build strong supplier relationships and monitor vendor performance.
• Identify cost-saving opportunities without compromising quality.
• Maintain accurate MRO inventory levels and reorder points.
• Conduct routine inventory audits and cycle counts.
• Identify obsolete or excess inventory and standardize parts.
• Collaborate with maintenance, engineering, and production teams.
• Communicate material availability and project timelines.
• Coordinate outside contractors as needed.
• Track KPIs such as schedule compliance and downtime.

Skills

Lean Manufacturing

Preventive Maintenance

Predictive Maintenance

Maintenance planning

Vendor management

Inventory optimization

MRO management

On-time delivery improvement

Maintenance scheduling

Cost savings

Education

High School Diploma or Equivalency

Bachelor’s degree in Business Administration

Experience in lieu of degree

APICS CPIM/CSCP certification

CPPB/CPSM certification

Tools

SAP

Job description

Scope

The Maintenance Planner/Buyer is responsible for coordinating maintenance planning activities while ensuring the timely procurement of maintenance, repair, and operations (MRO) materials, spare parts, and services. This role works closely with Maintenance, Engineering, Production, and vendors to minimize equipment downtime, maintain inventory accuracy, and support preventive and predictive maintenance initiatives. The Maintenance Planner/Buyer plays a critical role in optimizing maintenance efficiency through effective planning, scheduling, purchasing, and inventory management.

The Maintenance Planner/Buyer is responsible for coordinating maintenance planning activities while ensuring the timely procurement of maintenance, repair, and operations (MRO) materials, spare parts, and services. This role works closely with Maintenance, Engineering, Production, and vendors to minimize equipment downtime, maintain inventory accuracy, and support preventive and predictive maintenance initiatives. The Maintenance Planner/Buyer plays a critical role in optimizing maintenance efficiency through effective planning, scheduling, purchasing, and inventory management.

Responsibilities

• Plan and schedule preventive, predictive, and corrective maintenance work.
• Coordinate maintenance activities with production to minimize operational disruptions.
• Develop detailed work plans, including labor, materials, equipment, and estimated completion times.
• Ensure all required parts and materials are available before scheduled maintenance begins.
• Maintain maintenance schedules within the CMMS (Computerized Maintenance Management System).
• Assist in planning plant shutdowns, outages, and major maintenance projects.
• Review completed work orders for accuracy and completeness.
• Purchase maintenance, repair, and operating (MRO) supplies, spare parts, tools, and contracted services.
• Obtain competitive quotes and negotiate pricing, delivery schedules, and supplier terms.
• Create and manage purchase orders.
• Expedite critical orders to minimize downtime.
• Build and maintain strong supplier relationships.
• Evaluate vendor performance regarding quality, pricing, and delivery.
• Identify cost‑saving opportunities without compromising quality or reliability.
• Maintain accurate MRO inventory levels.
• Monitor inventory usage and reorder points.
• Conduct routine inventory audits and cycle counts.
• Identify obsolete or excess inventory.
• Work to standardize commonly used maintenance parts.
• Ensure critical spare parts are available for key production equipment.
• Collaborate closely with Maintenance Supervisors, Technicians, Engineering, and Production.
• Communicate material availability and project timelines.
• Coordinate outside contractors and service providers as needed.
• Track maintenance KPIs such as schedule compliance, inventory turns, downtime, and purchasing metrics.

Requirements

• Ability to walk throughout a manufacturing facility.
• Occasionally lift up to 25 pounds.
• Ability to climb stairs and access production areas.
• May occasionally be exposed to noise, dust, heat, and industrial equipment while following all required safety procedures.

Required

• High School Diploma or Equivalency Degree.
• Bachelor’s degree in Business Administration, or applicable experience in lieu of degree.

Preferred

• Experience in an industrial/manufacturing environment.
• Purchasing experience Industrial manufacturing setting.
• Working with and supporting cross‑functional teams.

Skills Preferred

• SAP experience.
• APICS/ASCM certification (CPIM or CSCP).
• Purchasing certification (CPPB, CPSM, or equivalent).
• Lean Manufacturing or Continuous Improvement experience.
• Knowledge of preventive and predictive maintenance practices.
• Experience with inventory optimization and spare parts management.
• Maintenance schedule compliance.
• Planned vs. unplanned maintenance ratio.
• Inventory accuracy.
• Purchase order cycle time.
• Equipment downtime due to parts availability.
• MRO inventory value.
• Vendor on‑time delivery performance.
• Maintenance cost savings initiatives.
• Work order completion rate.

Benefits

• 401(k), with company matching.
• Medical, Dental & Vision insurances.
• Disability & Life Insurances insurance.
• Employee assistance program.
• Health Savings Account, company sponsored and funded.
• Paid time off.
• Tuition reimbursement.