Maintenance Planner

Energy Recovery, Inc.; San Leandro (CA); On-site; USD 62,000 - 76,000; Full time

Benefits offered by this job

Quarterly Production Bonus

Health Insurance (medical, dental, vis

401(k) with company match

Paid Time Off

On-site gym and trainer

Team events

Job summary

Energy Recovery, Inc. is hiring a Maintenance Planner in San Leandro, CA to help sustain reliable manufacturing operations. You will plan and schedule preventive maintenance, manage the storeroom, and coordinate with vendors to keep equipment running efficiently.

The role requires 3+ years in maintenance planning, CMMS experience, and strong organizational skills. Competitive benefits include health, 401(k), paid time off, and on-site amenities in a diverse, collaborative environment.

Qualifications

• High school diploma or equivalent; associate degree/technical certificate preferred.
• 3+ years in maintenance planning/co-ordination in manufacturing or industrial facility.
• Experience with scheduling preventive maintenance and managing CMMS work orders.
• Experience with spare-parts inventory or storeroom management.
• CMRP/CMRT, OSHA 10/30 preferred.

Responsibilities

• Build, schedule, and maintain preventive maintenance programs for production equipment and building systems.
• Create and manage work orders in the CMMS; assign to technicians/vendors and track to completion.
• Develop job plans for recurring maintenance including steps, labor, parts, tools, and safety requirements.
• Coordinate maintenance windows with Production to minimize disruption.
• Track PM compliance, overdue work, backlog, downtime, and other metrics.
• Maintain equipment records, asset histories, and maintenance documentation.
• Manage the maintenance storeroom; organize, label, and ensure inventory accuracy.
• Establish min/max inventory levels for spare parts and consumables.
• Issue parts against work orders; conduct cycle counts and reconcile discrepancies.
• Coordinate vendors and service contractors for equipment, utilities, HVAC, and other assets.
• Request quotes, initiate POs, schedule vendor visits, and ensure safety requirements.
• Verify completed work and review invoices; track vendor performance.
• Collaborate with Production, Engineering, Quality, EHS, and Maintenance to prioritize work.
• All other duties as assigned.

Skills

Strong organization

Planning skills

Communication

Attention to detail

Independent work

Education

High school diploma

Technical certificate / Associate degree in industrial maintenance

Tools

MaintainX

Maximo

Fiix

UpKeep

Limble

Job description

Join Energy Recovery and Help Build a Sustainable Future

At Energy Recovery, we build products that help limit global temperature rise, reduce carbon emissions, provide safe drinking water for millions of people, and bring efficiency and sustainability to a range of industries. Our products help customers avoid approximately 19.7 million metric tons of carbon emissions per year -- equivalent to removing over 4.7million cars from the road!

In addition to innovating world‑class products that help our customers and the environment, our employees enjoy a diverse, collaborative work culture, as well as extensive company benefits that support the overall wellbeing of our staff. This includes everything from generous health plans and time off, paid family leave, subsidized lunches and company events, and opportunities for charitable giving and volunteering in the community.

What You Can Look Forward To:

Energy Recovery, Inc. is seeking a qualified candidate for an immediate full‑time opening for the position of Maintenance Planner with the Operations and Maintenance team in the San Leandro, CA facility. This position supports reliable manufacturing operations by planning and scheduling preventive and corrective maintenance, managing the maintenance storeroom, coordinating maintenance vendors, and maintaining accurate equipment and work‑order records.

The Maintenance Planner serves as the coordination point between maintenance technicians, contractors, production, and site leadership. The role ensures work is properly planned, parts are available, priorities are clear, and maintenance activities are completed safely and on schedule.

What Will You Do?

• Build, schedule, and maintain the preventive maintenance program for production equipment, utilities, and supporting building systems.
• Create and manage work orders in the CMMS, assign work to technicians or vendors, and track work through completion.
• Develop job plans for recurring maintenance, including task steps, required labor, parts, tools, and safety requirements such as lockout/tagout.
• Coordinate planned maintenance windows with Production and other departments to minimize disruption to manufacturing.
• Track preventive maintenance compliance, overdue work, backlog, downtime, and other key maintenance metrics.
• Maintain equipment records, asset histories, inspection records, and required maintenance documentation.
• Manage the maintenance storeroom, including organization, labeling, cleanliness, and inventory accuracy.
• Establish and maintain minimum and maximum inventory levels for critical spare parts and consumables.
• Issue parts against work orders, conduct cycle counts, reconcile discrepancies, and identify obsolete or slow‑moving inventory.
• Coordinate maintenance vendors and service contractors supporting production equipment, utilities, HVAC, electrical systems, plumbing, fire protection, and other critical assets.
• Request and compare quotes, initiate purchase requests, schedule vendor visits, coordinate access, and confirm site safety requirements are followed.
• Verify completed work, review service invoices for accuracy, and track vendor performance.
• Partner with Production, Engineering, Quality, EHS, and Maintenance to prioritize work and resolve equipment‑related constraints.
• All other projects and duties as assigned.

What You Bring To The Table

• High school diploma or equivalent required; associate degree or technical certificate in industrial maintenance, maintenance technology, engineering technology, or a related field preferred.
• 3+ years of experience in maintenance planning, maintenance coordination, or a related role in a manufacturing or industrial facility.
• Hands‑on experience scheduling preventive maintenance and managing work orders in a CMMS such as MaintainX, Maximo, Fiix, UpKeep, Limble, or a similar system.
• Experience managing spare‑parts inventory or a maintenance storeroom.
• Experience with purchasing systems or ERP software is preferred.
• CMRP or CMRT certification is preferred.
• OSHA 10 or OSHA 30 training is preferred.
• Strong organization and planning skills with the ability to manage multiple priorities and deadlines.
• Clear written and verbal communication with technicians, vendors, production teams, and leadership.
• Attention to detail in work‑order records, inventory transactions, purchase requests, and invoice review.
• Ability to read basic equipment manuals, schematics, and floor plans.
• Proficiency with Microsoft Office, especially Excel and Outlook.
• Ability to work independently, take ownership, and follow tasks through to completion.

Physical Requirements And Work Environment

• Work is split between an office setting and the manufacturing floor, including equipment areas, mechanical rooms, and the maintenance storeroom.
• Must be able to walk the site, climb ladders and stairs, and lift up to 50 pounds.
• Must wear required personal protective equipment in designated areas.
• May be exposed to noise, dust, and varying temperatures.

What's in It for Me?

• Quarterly Production Bonus
• Health Insurance: Comprehensive medical, dental, and vision coverage with options for family coverage
• Retirement Plans: 401(k) plan with company matching to help you save for the future
• Paid Time Off: Generous vacation policy, paid sick leave, and paid holidays to ensure a healthy work‑life balance
• Fitness Perks: Enjoy access to our on‑site gym with an on‑site trainer, yoga classes and gym reimbursement for remote employees
• Team Events: Regular team‑building activities and social events to foster a positive work culture such as ping‑pong tournaments, team lunches, and events
• Referral Bonus: Earn up to $1,500 for referring friends
• Flexible Spending Accounts (FSA): Pre‑tax savings for medical expenses, commuter, and dependent care, helping you manage out‑of‑pocket costs
• Tuition Reimbursement: Financial support for continuing education, including courses and degree programs to help you advance your career
• Paid Parental Leave: Generous paid leave for new parents to bond with their children and support family needs

We are an EOE/AA employer committed to workforce diversity.

The below range is the range that we reasonably believe to be the range of possible compensation for this role at the time of posting. We may ultimately pay more or less than the posted range, and this range is only applicable for jobs to be performed in California. This range may be modified in the future.

Salary range: $45 to $55/HR