Maintenance Parts Coordinator

PaperWorks; Town of Lysander (NY); On-site; USD 28,000 - 34,000; Full time

Job summary

PaperWorks is seeking a Maintenance Parts Coordinator to support maintenance operations in our NY facility. You will manage parts inventory, coordinate orders, and maintain detailed financial and usage records to back maintenance activities.

You will work closely with technicians, the maintenance planner, and the maintenance manager to ensure timely availability of parts for repairs and preventive maintenance.

Qualifications

• Requires high school education or equivalent; associate degree preferred.
• 3–5 years’ experience in parts ordering, storing and inventory control.
• Strong organizational skills and ability to work independently or as part of a team.
• Proficient in data extraction and analysis using ERP/CMMS or MS Excel.
• Self-starter with strong verbal/written communication and interpersonal skills.
• Familiarity with GMP and Safety guidelines.

Responsibilities

• Receive, store, and distribute materials and supplies.
• Maintain accurate inventory records and items on order.
• Track supplier orders and monitor parts deliveries.
• Use Excel to track financial purchases for plant maintenance.
• Review parts spending with Finance and Maintenance Manager.
• Report status in operations meetings.
• Coordinate with technicians to identify required parts.
• Assist Maintenance Planner with inventory management.
• Learn and use EAM work-order and PM scheduling tools.
• Perform administrative tasks and keep storage area organized.
• Provide overtime and vacation coverage as needed.

Skills

Organizational skills

Data analysis

Communication skills

Teamwork

Leadership skills

Education

High School diploma or equivalent

Associate degree in business or similar field preferred

Tools

ERP system

CMMS

MS Excel

Job description

PaperWorks is a leading, integrated North American full-service provider of 100% recycled paperboard and specialized folding cartons for packaging applications. Founded in 2008 and headquartered in Philadelphia, PA, we are committed to the highest sustainable forestry and procurement standards.

We want our team members to be proud of the essential work they do, our commitment to the environment, and the overall company. As part of our culture journey to be recognized as a Great Place to Work, we continue to invest heavily in our people, our company culture and in state-of-the-art technology to be at the forefront of innovation and market differentiation. PaperWorks’ products are certified by the Forest Stewardship Council and 100% Recycled Paperboard Alliance.

The Maintenance Parts Coordinator plays a critical role in supporting the plant’s maintenance operations by ensuring that all parts, materials, and supplies are accurately tracked, organized, and readily available. This position is responsible for managing inventory, coordinating parts orders, and maintaining detailed financial and usage records to support maintenance activities across the facility. The Maintenance Parts Clerk works closely with maintenance technicians, the maintenance planner, and the maintenance manager to ensure timely availability of parts needed for equipment repairs and preventative maintenance. This role also supports administrative tasks, contributes to budget alignment, and helps maintain a clean, efficient, and well-organized parts storage area. The ideal candidate is detail-oriented, organized, proactive, and able to thrive in a fast-paced manufacturing environment.

• Receive and issue materials — Receive, store, and distribute materials, equipment, and supplies from the stockroom.
• Maintain inventory records — Keep accurate documentation of parts replaced, inventory levels, and items on order.
• Track supplier orders — Monitor, track, and receive incoming parts orders from suppliers.
• Manage financial tracking — Use Excel spreadsheets to track financial purchases for the plant maintenance group.
• Review parts expenses — Meet regularly with Finance and the Maintenance Manager to review parts spending and ensure alignment with the maintenance budget.
• Report in operations meetings — Participate in scheduled operations and maintenance meetings to report on purchased-parts status.
• Coordinate with technicians — Communicate with maintenance technicians to identify required parts for equipment repairs.
• Support maintenance planner — Assist with parts inventory management and reorder materials as needed.
• Learn EAM systems — Become familiar with the EAM work-order system and preventative-maintenance scheduling tools.
• Perform administrative tasks — Complete filing, organizing, and other administrative duties as needed.
• Maintain storage area — Keep the parts storage area clean, organized, and orderly.
• Provide overtime availability — Be available for occasional daily or weekend overtime as requested by the Maintenance Manager.
• Provide vacation coverage — Fill in for the Maintenance Planner during vacation periods.

This document outlines the minimum requirements for the position and is not intended to be all-inclusive of duties.

Salary $20/hr.-$25/hr.

• Must have High School education or equivalent; Associates degree in business or similar field preferred
• Must have 3 to 5 years’ experience in parts ordering, storing, and inventory control position(s).
• Must have high level of organizational skills and the ability to operate independently yet as part of a team
• Must have strong computer skills and experience in extracting and analyzing data using information system reporting tools such as an ERP system, computerized maintenance management system, or M/S Excel.
• Must be a self-starter with excellent verbal and written communication skills and strong interpersonal, teambuilding and leadership skills
• Must have an awareness of and the ability to follow GMP and Safety guidelines.

PaperWorks is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, protected veteran status, or any other characteristic protected by law.