Maintenance Ops Specialist: Compliance, Workflow & Reports

CP01 Carilion Medical Center; Roanoke (VA); On-site; USD 27,689 - 38,765; Full time

Benefits offered by this job

Healthcare coverage

Pension plan

Paid time off

On-site fitness

Wellness discounts

Education/training support

Job summary

Carilion Clinic is seeking a Maintenance Ops Specialist in Roanoke, VA for a full-time, day-shift role. You will support regulatory compliance, workflow functions, and operational support for the Maintenance department.

The role requires an Associate’s degree, 3+ years in business/healthcare/maintenance, and valid Virginia driver’s license. CAD and Kronos experience are assets, along with strong communication and problem-solving skills.

Qualifications

• Associate degree required.
• Three years of business, healthcare, or maintenance experience.
• Experience with compliance highly desirable.
• CAD experience preferred.
• Effective communication and problem-solving skills.
• Must provide own transportation and be willing to travel to other Carilion sites.

Responsibilities

• Lead compliance, reporting, traffic flow, and quality functions.
• Interpret codes, regulations, guidelines, and document retention requirements.
• Manage vendor relationships, scheduling, contract review, and legal coordination.
• Maintain the Meditract database and generate required reports.
• Partner with management to create and revise department policies.
• Oversee employee competency and training schedules.
• Ensure efficient traffic flow of departmental projects.
• Lead quality control inspections and serve as the primary customer contact for troubleshooting.
• Facilitate project team work to improve workflow processing times.
• Develop, update, and maintain a searchable Access database for all files and binders.
• Maintain and procure departmental budgeting, billing, and utility documentation.
• Create job aids and master monthly reports for the department.
• Keep department Kronos records current and accurate.

Skills

Communication

Problem-solving

Multi-tasking

Microsoft Office

Database experience

Education

Associate’s degree

Tools

CAD

Access

Kronos

Job description

Carilion Clinic is seeking a Maintenance Ops Specialist in Roanoke, VA for a full-time, day-shift role. You will support regulatory compliance, workflow functions, and operational support for the Maintenance department.

The role requires an Associate’s degree, 3+ years in business/healthcare/maintenance, and valid Virginia driver’s license. CAD and Kronos experience are assets, along with strong communication and problem-solving skills.