MAINTENANCE OPS SPECIALIST

Carilion Clinic

Roanoke (VA)

On-site

USD 52,000 - 72,000

Full time

14 days+

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Benefits offered by this job

Comprehensive Medical, Dental, & Vision Benefits

Employer Funded Pension Plan

Paid Time Off

Onsite fitness studios

Discounts on childcare

Continued education and training

Job summary

A healthcare organization in Roanoke is seeking a Maintenance Operations Specialist for a full-time role. This position involves managing operations related to vendor contracts, departmental projects, and compliance guidelines. Candidates should have an associate's degree, three years of relevant experience, effective communication skills, and a valid Virginia driver’s license. The role offers competitive benefits, including medical, dental, and vision coverage, along with paid time off and continued education opportunities.

Qualifications

Three years of business, healthcare or maintenance experience.
Experience with compliance highly desirable.
Knowledge of maintenance systems preferred.
Valid Virginia driver's license required.
Valid Virginia driver's license required.

Responsibilities

Provides guidance on interpretation of codes, regulations and guidelines.
Facilitates vendor relationships and contract management.
Maintains the Meditract database descriptions.
Manages competency/training schedule for employees.
Oversees departmental projects and quality control inspections.
Oversee project workflow, lead quality control inspections and serve as main contact for customer relations.
Coordinate department communications for project updates and shutdown notifications.
Participate in project teams to improve workflow processing time and outcomes.
Develop, update, and maintain a searchable Access database for files; ensure document retrievability.
Maintain department drawings, documents, specifications and regulatory reports in central system.
Maintain departmental budget for projects/expenses and manage bills/spreadsheets.
Create and update job aids for Meditract and other processes.
Create a master monthly department report and ensure Kronos entries are current.

Skills

Effective communication

Problem-solving skills

Intermediate to advanced Microsoft Office skills

Database applications

Ability to multi-task

Budget management

Education

Associates degree

Tools

CAD

Kronos

MS Access

Database tools

Job description

Job Title: MAINTENANCE OPS SPECIALIST

Employment Status: Full time
Shift: Day (United States of America)
Facility: 1906 Belleview Ave SE - Roanoke CP01 Carilion Medical Center.
Requisition Number: R159356 MAINTENANCE OPS SPECIALIST (Open)

How You'll Help Transform Healthcare

Provides guidance on interpretation of codes, regulations and guidelines, including all document retention requirements.
Facilitates vendor relationships, including scheduling, review of pertinent contract data points, status updates and interactions with legal for new contracts and addendums to existing ones.
Maintain the Meditract database descriptions. Develop and generate reports as needed.
Partner with management team in creation and revision of department policies.
Manage competency/training schedule for employees. Partner with management team to ensure that all employees maintain active competencies.
Oversees the traffic flow of departmental projects, ensuring efficient and effective processes and outcomes. Leads quality control inspections and acts as the main point of contact for customer relations, including initial troubleshooting for concerns.
Facilitates departmental communication for information and updates on projects, training and shutdowns. Creates and issues required notifications for shutdowns per organizational and regulatory requirements.
Acts as a part of the project team for various initiatives; leads project teams focused on improving workflow processing time and outcomes.
Develops, updates and maintains a searchable Access database for all files and binders. Ensures that all documents are retrievable in a timely manner when needed. Maintains department drawings and documents, specifications, regulatory reports and other document compliance within this central system.
Maintain departmental budget for projects and expenses, including bills/payments and utility spreadsheets.
Create and maintain job aids for Meditract, processes and information.
Create master monthly report for the department.
Ensure Kronos for the department is up-to-date and appropriately logged.

What We Require

Education: Associates degree required.

Experience: Three years of business, healthcare or maintenance experience required. Experience with compliance highly desirable. Knowledge of maintenance systems preferred. CAD experience preferred.

Licensure, certification, and/or registration: Valid Virginia drivers license required.

Other Minimum Qualifications: Effective communication and problem solving skills required. Ability to multi‑task and meet multiple deadlines successfully. Intermediate to advanced skills with the Microsoft Office suite and experience with database applications required. Must provide own transportation and travel to other Carilion work sites, as needed. May be required to perform work at other Carilion facilities.

Recruiter: KATHRYN LUSHER

Recruiter Email: kjlusher@carilionclinic.org

Contact HR Service Center: 1-800-599-2537

Equal Opportunity Employer: Carilion Clinic is an Equal Opportunity Employer: We provide equal employment opportunities to all employees and applicants without regard to race, color, religion, sex, national origin, age (40 or older), disability, genetic information, or veterans status. Carilion is a Drug‑Free Workplace. For more information or for individuals with disabilities needing special assistance with our online application process contact Carilion HR Service Center at 800‑599‑2537, 8:00 a.m. to 4:30 p.m., Monday through Friday.

EEO/Verify Link: https://www.carilionclinic.org/eoe-e-verify-and-right-work-policies

Benefits, Pay and Well‑Being at Carilion Clinic

Carilion understands the importance of prioritizing your well‑being to help you develop and thrive.

That's why we offer a well‑rounded benefits package, and many perks and well‑being resources to help you live a happy, healthy life - at work and when you're away.

When you make your tomorrow with us, we'll enhance your potential to realize the best in yourself.