Maintenance Operations Coordinator

Commonwealth Of Virginia Dba Virginia Port A; Norfolk (VA); On-site; USD 31,000 - 39,000; Full time

Job summary

The Port of Virginia is seeking a Maintenance Assistant I to support the Crane Maintenance, NIT team in Norfolk, VA. This role focuses on keeping administrative processes efficient, accurate, and compliant while coordinating with maintenance staff, management, and vendors.

Responsibilities include processing requisitions, payroll, training documentation, and operational reporting, with opportunities to improve divisional efficiency and procedures.

Qualifications

• High School Diploma or GED required.
• Two years of relevant experience preferred.
• Valid driver’s license and Transportation Worker Identification Credential.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Communicates with internal and external customers to receive and execute instructions.
• Creates work orders and requisitions to support maintenance operations.
• Reviews, updates and approves timesheets, payroll and labor orders.
• Coordinates with management on correspondence with union leadership.
• Ensures timely submission of billable events.
• Maintains training records, inspection documentation and compliance records.
• Maintains filing systems for all correspondence, reports and procedures.

Skills

Communication

Interpersonal skills

Proactive problem solving

Microsoft Office

Organizational skills

Prioritization

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

The Port of Virginia is seeking a Maintenance Assistant I to support the Crane Maintenance, NIT team in Norfolk, VA. This role focuses on keeping administrative processes efficient, accurate, and compliant while coordinating with maintenance staff, management, and vendors.

Responsibilities include processing requisitions, payroll, training documentation, and operational reporting, with opportunities to improve divisional efficiency and procedures.