Maintenance Assistant I

Commonwealth Of Virginia Dba Virginia Port A; Norfolk (VA); On-site; USD 31,000 - 39,000; Full time

Job summary

The Port of Virginia is seeking a Maintenance Assistant I to support the Crane Maintenance, NIT team in Norfolk, VA. This role focuses on keeping administrative processes efficient, accurate, and compliant while coordinating with maintenance staff, management, and vendors.

Responsibilities include processing requisitions, payroll, training documentation, and operational reporting, with opportunities to improve divisional efficiency and procedures.

Qualifications

• High School Diploma or GED required.
• Two years of relevant experience preferred.
• Valid driver’s license and Transportation Worker Identification Credential.
• Strong written and verbal communication and interpersonal skills.

Responsibilities

• Communicates with internal and external customers to receive and execute instructions.
• Creates work orders and requisitions to support maintenance operations.
• Reviews, updates and approves timesheets, payroll and labor orders.
• Coordinates with management on correspondence with union leadership.
• Ensures timely submission of billable events.
• Maintains training records, inspection documentation and compliance records.
• Maintains filing systems for all correspondence, reports and procedures.

Skills

Communication

Interpersonal skills

Proactive problem solving

Microsoft Office

Organizational skills

Prioritization

Education

High School Diploma or GED

Tools

Microsoft Office

Job description

If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.

Crane Maintenance, NIT Full Time Norfolk, VA, US

2 days ago Requisition ID: 1672

Salary Range: $22.55 To $28.19 Annually

The Maintenance Assistant I plays a critical role in supporting the daily operations of the Crane and Vehicle Maintenance Department by ensuring administrative processes run efficiently, accurately, and safely. This position serves as a key point of coordination between maintenance personnel, management, labor representatives, vendors, and internal customers, helping to keep maintenance activities organized and compliant. Responsibilities include managing requisitions, payroll and labor records, training and compliance documentation, correspondence, and operational reporting while identifying opportunities to improve administrative processes and divisional efficiency.

Responsibilities

• Communicates with internal and external customers to accurately receive and execute instructions.
• Creates work orders and requisitions to support maintenance operations.
• Reviews, updates and approves timesheets, payroll and labor orders.
• Coordinates with management on correspondence with union leadership.
• Ensures timely submission of billable events.
• Creates correspondence, reports, memorandums, manuals, procedures and instructions. Prepares drafts and proofreads correspondences for proper grammar and spelling.
• Maintains filing systems for all correspondence, reports and procedures.
• Assists team members and management in daily operations with requests as needed.
• Maintains training records, inspection documentation and compliance records.
• Manages office supplies and operational needs to ensure efficient and effective team operations.
• Identifies opportunities for improvement for administrative process and divisional efficiency.
• Participates in the company wide safety observation program.
• Performs other duties as assigned.
• The Port of Virginia is a 24-hour, 7-day-a-week, 365-day-a-year operation, schedule and location may vary based on the needs of the operation.

Qualifications

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Education

High School Diploma or GED equivalent required.

Licenses, Certifications, and Credentials

Valid driver’s license; Transportation Worker Identification Credential

Work Experience

Two years of relevant experience preferred.

Skills

Strong written/verbal communication, and interpersonal skills, High

Proactive problem-solving capabilities, High

Proficiency in Microsoft Office applications (Outlook, Word, and PowerPoint), High

Organizational skills, High

Ability to balance competing priorities, High