Maintenance Manager

Pilot Thomas Logistics; Knoxville (TN); On-site; USD 85,000 - 110,000; Full time

Job summary

Pilot Thomas Logistics is seeking a maintenance leader to direct all shop activities, manage budgets and personnel, and ensure compliance with safety and regulatory standards. The role emphasizes cost control, preventive maintenance, and coordination with dispatch and operations to sustain high reliability and customer satisfaction.

You will oversee hiring, mentoring, scheduling, and performance reviews, while driving efficiency across maintenance software and equipment management.

Qualifications

• 5-7 years of maintenance shop experience.
• 3-5 years of management experience including budget development.
• Proven knowledge of P&L management.

Responsibilities

• Direct and coordinate all maintenance personnel, equipment and facility activities to optimize efficiency and profits.
• Develop, implement and enforce company and department policies.
• Manage tracking and completion of work in the maintenance software.
• Make final hiring, mentoring, scheduling, performance reviews, and discipline decisions for shop employees.
• Oversee safety compliance and conduct weekly safety meetings and audits.
• Ensure preventive maintenance is performed per schedules set by Transportation Department.
• Coordinate shop, dispatch and operations to maintain high PM compliance and customer satisfaction.
• Facilitate transportation paperwork with State and Federal agencies.
• Maintain truck files on site and up to date.

Skills

Maintenance management

People management

Budget management

P&L management

Safety compliance

Operations coordination

Vendor coordination

Job description

Responsible for directing and coordinating all activities of the maintenance personnel, equipment, and facility focusing on obtaining optimum efficiency of operations and maximizing profits.

• Pay: Competitive salary and paid weekly.
• Benefits: Medical, Dental, Vision, and Life Insurance offered the first of the month after 60 days of employment. 401k available after 30 days.
• Develop, implement and enforce company and department policies.
• Manage the tracking and completion of all work performed on equipment in the maintenance software program.
• Responsible for final decisions regarding the hiring, mentoring, scheduling, performance reviews, and discipline of employees in the shop.
• Manage operational standards of all transportation equipment to ensure it is in good condition and meet safety standards.
• Manage and ensure that all preventive maintenance is done according to the schedules set forth by the Transportation Department.
• Manage the coordination between the shop, dispatch and operations to maintain a high level of preventative maintenance compliance and customer satisfaction.
• Manage the facilitation of appropriate transportation related paperwork and fees with all State and Federal governmental agencies.
• Ensure truck files are maintained on site and up to date at all times.
• Manage the safety compliance of the shop and it's team members to include weekly safety meetings are done to ensure compliance with all State and Federal regulations, performing monthly safety walk through and audits.
• Manage the completion of equipment optimization through the use of the maintenance software which includes downtime reporting, PM compliance, regulatory compliance, licensing, data entry and updates, fleet move reporting, daily status reporting of units, work pending compliance.
• Manage the efficient organization of daily work of all shop employees including hours, shifts, overtime, vacations, etc.
• Manage terminals assigned equipment needs to include unit counts, tank wagons, transports, pickups, trailers, etc; manage the equipment by disposing of obsolete or excess equipment and going through appropriate channels to obtain equipment when needed.
• Manage all warranty items to obtain the highest warranty dollar possible.
• Manage all aspects of the departmental budget.
• Other duties as assigned.
• 5-7 years of maintenance shop experience required.
• 3-5 years of management experience to include budget development.
• Proven knowledge of P&L management.
• Strong working knowledge of industrial engines.
• Basic knowledge of mechanic shop functions.
• Knowledge of manufacture warranty procedures.
• Knowledge of inventory management procedures for fleet maintenance.
• This role does require up to 50% travel throughout the East (Tennessee, West Virginia, Ohio, and Pennsylvania) based on business need.