Maintenance Inventory Specialist (A4, 1st Shift)

DHL Network Operations (USA), Inc.; Erlanger (KY); On-site; USD 52,000 - 75,000; Full time

Job summary

DHL Group in Erlanger, KY is seeking an Inventory Control Specialist to organize, track, and manage spare parts, supplies, and materials to support maintenance operations. You will keep CMMS data accurate and ensure parts availability for preventive maintenance and project work.

The role requires 3–5 years in a maintenance or inventory environment, proficiency in Excel and CMMS (Maximo), and forklift knowledge.

Qualifications

• High school diploma required; associate degree preferred.
• 3–5 years in maintenance, inventory control, storeroom, or industrial operations environment.
• Experience with CMMS/MRO systems (Maximo) and reporting.
• Forklift knowledge with certification preferred.

Responsibilities

• Maintain parts and supply inventories, verify stock levels.
• Organize and label parts, supplies, and materials.
• Reconcile inventory levels using sign-out sheets and work orders.
• Assist in tracking inventory-related transactions in internal systems.
• Plan parts and material requirements for maintenance activities.
• Enter and maintain data in the CMMS (Maximo) and generate reports.
• Support safety, organization, and data accuracy in a lab/warehouse setting.

Skills

Analytical skills

Organizational skills

Problem solving

Communication skills

Attention to detail

Leadership

Education

Associate degree in Industrial Maintenance

Tools

Maximo CMMS

Excel

Microsoft Word

Microsoft Outlook

Job description

Position Summary:

This position is responsible for the organization, tracking, and control of spare parts, supplies, and supporting materials. The role supports maintenance operations by managing inventory processes and maintaining accurate data within the computerized maintenance management system (CMMS). This position ensures materials are available to support preventative maintenance and project work while maintaining accurate inventory records and an organized workspace.

Duties and Responsibilities:

Inventory Management & Control

• Maintain parts and supply inventories by verifying stock levels and ensuring accuracy.
• Organize and store parts, supplies, and materials using proper labeling and storage practices.
• Reconcile inventory levels through sign-out sheets, work orders, and supporting documentation.

Procurement & Financial Coordination

• Reconcile purchase orders with invoices and coordinate discrepancies with accounting.
• Assist in tracking and managing inventory-related transactions within internal systems.

Planning & Maintenance Support

• Anticipate equipment, parts, and supply needs to support preventative maintenance and special projects.
• Plan parts and material requirements in coordination with scheduled maintenance activities.
• Collaborate with other departments to ensure availability of parts for planned work.
• Assist managers and supervisors with scheduling preventative and planned maintenance tasks.

Systems & Data Management

• Enter, update, and maintain accurate data within the CMMS (e.g., Maximo).
• Support maintenance tracking, reporting, and documentation processes.

Work Environment & Compliance

• Maintain a clean, organized, and safe work environment.
• Ensure storage areas and workspaces remain free of debris and clutter.
• Adhere to company standards, safety policies, and operational procedures.

Qualifications

• High school diploma or equivalent required; Associate degree in Industrial Maintenance, Supply Chain Management, Logistics, Business Administration, or a related field preferred.
• Minimum of 3-5 years of experience in a maintenance, inventory control, storeroom, or industrial operations environment.
• Demonstrated experience supporting Material Handling Equipment (MHE) maintenance operations, including parts inventory management, procurement coordination, and maintenance planning activities.
• Strong working knowledge of forklift operations and warehouse equipment; certification preferred.
• Advanced proficiency in data entry, inventory accuracy, and record management with a high degree of attention to detail.
• Proficient in Microsoft Excel, Word, and Outlook, including the ability to create reports, analyze inventory trends, and maintain maintenance-related documentation.
• Experience utilizing a Computerized Maintenance Management System (CMMS) or Maintenance, Repair, and Operations (MRO) system such as Maximo; ability to generate reports, maintain asset records, and support preventive maintenance programs.
• Knowledge of inventory control principles, cycle counting, parts forecasting, replenishment strategies, and vendor management.
• Demonstrated ability to identify inventory discrepancies, analyze root causes, and implement corrective actions to improve inventory accuracy and equipment uptime.
• Ability to work independently, prioritize multiple tasks, and coordinate effectively with maintenance technicians, operations leadership, suppliers, and site management.
• Experience supporting continuous improvement initiatives and process optimization efforts preferred.

Skills

• Strong analytical, organizational, and problem-solving skills with the ability to make sound decisions in a fast-paced environment.
• Effective verbal and written communication skills with the ability to collaborate across multiple departments and levels of the organization.
• Ability to interpret maintenance data, inventory trends, and operational metrics to support business decisions.
• Strong attention to detail, accountability, and customer-service mindset.
• Proven ability to manage competing priorities while maintaining focus on safety, compliance, inventory accuracy, and operational efficiency.
• Working knowledge of preventive maintenance programs, spare parts management, and maintenance planning processes.
• Demonstrated leadership qualities, including the ability to train, mentor, or provide guidance to less experienced inventory personnel when needed.

The preceding job description is not intended to describe in detail the multitude of tasks that may be assigned, but rather to provide a general overview of the expectations and responsibilities of this position. As the nature of business demands change, so may the functions of this position. Additional duties and responsibilities may be assigned.

DHL is an equal opportunity employer. We evaluate qualified applicants without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or any other protected characteristic. The EEO is the Law poster is available here:

https://www.eeoc.gov/employers/eeo-law-poster

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.