Maintenance Inventory Coordinator - Sterling Pharma Solutions

Sterling Pharma Solutions Limited; Town of Germantown (WI); On-site; USD 52,000 - 78,000; Full time

Job summary

Sterling Pharma Solutions Limited is seeking a Maintenance Parts Coordinator for our Germantown site. The role focuses on ensuring critical spare parts are available, maintaining accurate CMMS records, and keeping storeroom operations efficient and inspection-ready to support maintenance activities.

You will drive cost savings through procurement coordination, parts verification, and collaboration with maintenance planners. This role is on-site in Germantown, with travel up to 5% as needed.

Qualifications

• High School Diploma or GED.
• 3+ years of experience in inventory management, purchasing, or storeroom operations.
• Experience using a CMMS or inventory management system.
• Strong organizational skills and attention to detail.

Responsibilities

• Receive, inspect, label, and store incoming maintenance materials and spare parts.
• Maintain accurate inventory levels within the CMMS system.
• Track parts usage against work orders and purchase parts as needed.
• Perform routine cycle counts and participate in physical inventories.
• Identify obsolete, excess, or critical spare parts and communicate recommendations.
• Coordinate purchasing of maintenance parts and supplies; create or support purchase requisitions.
• Track open purchase orders and follow up with vendors; verify correct parts and documentation upon receipt.
• Support 6S and continuous improvement initiatives.
• Assist in identifying critical spares and establishing min/max levels.
• Support equipment shutdowns, outages, and emergency repairs.

Skills

Inventory management

CMMS

Purchasing

Storeroom organization

6S

Travel readiness

Tools

CMMS software

Job description

Maintenance Parts Coordinator

Summary of Role

The Maintenance Parts Coordinator is accountable for driving results in a fast-paced environment by working with team members within the maintenance department in part identification, purchasing, receipt and management at our Germantown site. This role will ensure that critical spare parts are available when needed, inventory accuracy is high and CMMS data is reliable, and storeroom operations are organized, efficient, and inspection-ready. Opportunities for cost savings and process improvement will be proactively identified for the maintenance team as well. The position requires execution of the Sterling Values and non-negotiables, as well as expertise in functional competencies included in this position profile.

Essential Functions

Inventory & Materials Management

• Receive, inspect, label, and store incoming maintenance materials and spare parts
• Maintain accurate inventory levels within the CMMS system
• Track parts usage against work orders and purchase parts as needed
• Perform routine cycle counts and participate in physical inventories
• Identify obsolete, excess, or critical spare parts and communicate recommendations

Storeroom Organization & Control

• Maintain a clean, organized, and secure storeroom environment
• Ensure proper storage practices (FIFO, environmental controls, kitting where applicable)
• Establish and maintain standardized labeling and bin locations
• Support 6S and continuous improvement initiatives

Procurement & Vendor Coordination

• Coordinate purchasing of maintenance parts and supplies
• Create or support purchase requisitions for stocked and non-stocked items
• Track open purchase orders and follow up with vendors
• Verify correct parts, quantities, and documentation upon receipt
• Coordinate returns, warranties, and repairable spare processes

Maintenance & Reliability Support

• Assist in identifying critical spares and establishing min/max levels
• Provide feedback to maintenance planners on usage trends and lead times
• Support equipment shutdowns, outages, and emergency repairs
• Perform basic preventive maintenance tasks and assist maintenance mechanics as needed

Key Competencies

• Organize and prioritize work, thinking assignments through to completion.
• Follow written and oral instructions.
• Concentrate on multiple tasks simultaneously.
• Ability to work independently.
• Duties, responsibilities, and activities may change at any time with or without notice.

Education and Experience

• High School Diploma or GED.
• 3+ years of experience in inventory management, purchasing, or storeroom operations
• Experience using a CMMS or inventory management system
• Strong organizational skills and attention to detail

Travel Requirement

Up to 5% travel required.

Other Qualifications, Skills and Abilities

This position is eligible for a flexible schedule.

This position is not eligible for remote / hybrid work location.

Diversity and Inclusion

Sterling values diversity and we are committed to creating an inclusive environment for all employees. All employment decisions are based on business needs, job requirements and individual qualifications, without regard to race, color, religion, sex, pregnancy, age, national origin, physical or mental disability, past or present military service, marital status, gender identification or expression, medical condition (including genetic characteristics) or any other protected characteristic as established by law.

Why Consider Sterling?

Sterling Pharma Solutions is a global contract development and manufacturing organisation (CDMO) with more than 50 years' experience in developing and manufacturing Active Pharmaceutical Ingredients (APIs). This is complimented by Antibody Drug Conjugate (ADC) research and development bioconjugation services.

We are a fast growing, dynamic business with facilities in the UK and the US, where we employ more than 800 talented and passionate people who support our customers in bringing new medicines to market, improving and saving the lives of patients.

Our culture and our way of working is what really sets us apart as a business; we aim to deliver an exceptional experience to our customers and our employees. You can expect to be part of a supportive team, all working towards a shared goal: to deliver first-class science and service to our customers every day.