Maintenance Director

The Archdiocese of Philadelphia; Collegeville (PA); On-site; USD 65,000 - 75,000; Full time

Benefits offered by this job

Medical Insurance

Dental and Vision Insurance

403(b) Retirement Plan

Vacation

Sick Leave

Personal Leave

Job summary

Holy Cross Regional Catholic School in Collegeville, PA, seeks a Maintenance Director to oversee daily maintenance, safety, and upkeep of facilities. The role is hands‑on and requires coordinating custodial services, managing outside vendors, and long‑term planning for buildings and grounds.

You will work with the Principal, Pastor, and Facilities Committee, handle after‑hours emergencies, and lead projects from planning to completion.

Qualifications

• Experience in building maintenance, maintenance management, custodial operations, or a related field.
• Ability to perform minor repairs and coordinate outside vendors.
• Strong communication, recordkeeping, and follow‑up skills.
• Availability to respond to after‑hours emergencies as needed.

Responsibilities

• Perform routine, hands‑on maintenance and minor repairs throughout the school building and grounds.
• Coordinate vendor/contractor relationships for maintenance, cleaning, and improvements.
• Oversee janitorial services and supervise Custodial Contracted Personnel.
• Manage projects from planning through completion and maintain schedules.
• Develop and execute summer cleaning and maintenance plans.
• Maintain preventative maintenance records and schedules.

Skills

Maintenance management

Custodial operations

Vendor coordination

Communication skills

Independent work

Job description

• Job Category Maintenance Director
• Employee Type FT Exempt

Description

Holy Cross Regional Catholic School- Employment Opportunity

Position Title: Maintenance Director

Reports To: Principal of Holy Cross Regional Catholic School, the Pastor of St. Eleanor Parish and the Chair of the school’s Facilities Committee Work Schedule: Year-Round, Monday–Friday, 7:15 a.m.–3:15 p.m.

Position Summary

The Maintenance Director is responsible for the daily maintenance, cleanliness, safety, functionality, and overall upkeep of Holy Cross Regional Catholic School. This is a hands‑on position requiring an individual who can perform routine maintenance and minor repairs while coordinating custodial services, managing outside vendors, overseeing building projects, and planning for the long‑term care of the school building and grounds.

The Maintenance Director serves as the primary point of contact for maintenance and janitorial concerns and works collaboratively with the Principal, school staff, custodial personnel, contractors, and service providers to ensure that the school environment is safe, clean, organized, and conducive to learning.

The Maintenance Director reports to the Principal of the school for day‑to‑day operations and responsibilities, and to the Pastor for large, ongoing projects that require vendor contract approval. The Maintenance Director will also work closely with the school’s Facilities Committee for year‑round projects.

The successful candidate must demonstrate strong organizational skills, attention to detail, sound judgment, the ability to prioritize competing needs, and a willingness to receive direction and work collaboratively with school leadership.

Essential Duties and Responsibilities

1. Daily Maintenance and Operations

Perform routine, hands‑on maintenance and minor repairs throughout the school building and grounds.

Serve as the primary point of contact for maintenance and supervisor of custodial contract, Custodial Contracted Personnel.

Conduct regular walkthroughs to identify maintenance needs, safety concerns, and areas requiring attention.

Coordinate daily facility needs, including room setups, furniture arrangements, and preparation of spaces for school activities and events.

Coordinate snow and ice removal to ensure safe arrival, dismissal, and access to school facilities.

Maintain and appropriately manage authorized access to school keys, accounts, equipment, and other resources necessary to perform job responsibilities.

Serve as the first point of contact for after‑hours emergencies and coordinate an appropriate response.

Identify issues requiring outside contractors or specialized expertise and coordinate the appropriate response.

Communicate maintenance concerns affecting school operations promptly to the Principal.

2. Vendor and Contractor Management

Coordinate all aspects of vendor and contractor relationships related to building maintenance, cleaning, repairs, and improvements.

Maintain an up‑to‑date vendor directory with contact information, services provided, and relevant account details.

Track pending projects, outstanding proposals, estimates, work orders requiring follow‑up.

Communicate with vendors regarding scheduling, arrival times, project status, completion dates, and outstanding work.

Coordinate project implementation from initial planning and scheduling through completion and final review.

Provide regular updates to the Principal regarding vendor activity, project progress, anticipated expenses, delays, and unresolved concerns.

Obtain appropriate administrative approval before authorizing work or committing school resources.

Maintain records of vendor proposals, project costs, completed work, and outstanding obligations.

3. Janitorial Services and Coordination

Coordinate and oversee janitorial services, including the supervision and coordination of Custodial Contracted Personnel personnel and services.

Communicate cleaning expectations, schedules, and priorities to ensure school facilities are consistently maintained.

Monitor the quality of custodial services and address deficiencies promptly.

Coordinate cleaning needs for daily operations, special events, and seasonal requirements.

Conduct periodic inspections of classrooms, offices, restrooms, common areas, and other spaces to ensure appropriate standards of cleanliness.

Work collaboratively with school administration to address concerns related to cleanliness, sanitation, and the overall appearance of the building.

4. Project Management and Building Improvements

Maintain an organized and current list of ongoing, pending, and proposed maintenance and improvement projects.

Establish clear timelines, priorities, and follow‑up procedures for repairs and projects.

Coordinate contractors, materials, scheduling, and building access to minimize disruption to school operations.

Track project progress and communicate updates to the Principal at appropriate intervals.

Maintain records of completed work, outstanding issues, proposals, and recommended future improvements.

Assist in developing and maintaining a long‑term maintenance and refurbishment schedule.

Identify recurring maintenance concerns and recommend solutions to improve the efficiency, functionality, safety, and condition of school facilities.

Monitor projects through completion and verify that work has been completed satisfactorily.

5. Summer Cleaning and Seasonal Projects

Develop and coordinate a comprehensive summer cleaning plan to prepare the building for the upcoming academic year.

Plan and oversee summer maintenance, repairs, refurbishment, and improvement projects.

Coordinate vendors and custodial personnel to ensure summer work is completed according to established timelines.

Monitor project completion and communicate delays or outstanding needs to the Principal.

Ensure classrooms, offices, common areas, restrooms, and other school spaces are clean, organized, and ready for the start of the school year.

Maintain a record of completed summer projects and outstanding work requiring attention during the academic year.

Identify future summer projects and incorporate them into a long‑term maintenance and refurbishment plan.

6. Preventative Maintenance

Maintain organized records of maintenance requests, vendor contacts, proposals, work orders, project timelines, and completed repairs.

Develop and maintain schedules for routine maintenance, preventative care, and refurbishment including, but not limited to: HVAC, plumbing, roofing, fire protection and security systems and routinely test, inspect and correct deficiencies.

Prioritize tasks based on safety, urgency, operational needs, and direction from the Principal.

Communicate proactively with school leadership regarding concerns, progress, anticipated needs, and unresolved issues.

Provide timely updates when maintenance work, remediation, or vendor activity affects school operations.

Maintain clear documentation so outstanding responsibilities and project status are readily understood by school leadership.

Work Schedule and Availability

The Maintenance Director is expected to serve as the first point of contact for after‑hours maintenance and building emergencies.

Qualifications and Desired Skills

Experience in building maintenance, maintenance management, custodial operations, or a related field.

Demonstrated ability to perform minor repairs and routine maintenance tasks.

Experience coordinating outside vendors, contractors, and service providers.

Communication, recordkeeping, and follow‑up skills.

Ability to work independently while remaining responsive to direction and supervision.

Sound judgment in assessing maintenance concerns and determining appropriate next steps.

Availability to respond to after‑hours emergencies as needed.

Commitment to maintaining a safe, clean, functional, and welcoming school environment.

Professional Expectations

The Maintenance Director is expected to:

Demonstrate a strong work ethic and take a hands‑on approach to daily responsibilities.

Exercise sound judgment when responding to maintenance requests and emergencies.

Recognize the difference between routine maintenance, urgent concerns, and projects requiring immediate administrative attention.

Accept direction, feedback, and supervision from the Principal and other authorized school leadership.

Work collaboratively with administrators, Facilities Committee, teachers, staff, custodial personnel, vendors, and contractors.

Demonstrate initiative while maintaining accountability and following established approval procedures.

Exhibit attention to detail, reliability, organization, and consistent follow‑through.

Maintain professionalism, confidentiality, and respect for the school's Catholic mission and community.

Take ownership of assigned responsibilities and communicate promptly when deadlines, schedules, or expectations cannot be met.

Approach the care of the school building as an ongoing responsibility requiring both immediate attention and long‑term planning.

Keep the members of the Facilities Committee informed of all ongoing projects.

Compensation

Salary range of $65,000- $75,000. Compensation will be determined based on the candidate's years of relevant professional experience, level of education, and qualifications.

Benefits Package

Holy Cross Regional Catholic School offers a competitive benefits package that includes:

Medical Insurance: Medical benefits.

Dental and Vision Insurance: Dental and vision coverage.

Retirement Plan: Access to a 403(b) retirement savings plan through Vanguard.

Vacation: Two weeks of vacation annually.

Sick Leave: Ten sick days annually, with unused sick days accruing from year to year.

Personal Leave: Two personal days annually.

Candidates are required to submit proper clearances and background checks, and attend the necessary Mandated Reporter training set forth by the Pennsylvania Department of Education and the Archdiocese of Philadelphia.