Maintenance Coordinator

Better Talent; Town of Florida (NY); On-site; USD 22,000 - 31,000; Full time

Benefits offered by this job

Health insurance

Life insurance

Vision insurance

Retirement benefits

HSAs/FSAs/HRA

Long-term disability insurance

Short-term disability insurance

Generous PTO

Job summary

Cape & Coast Premier Properties is seeking a Maintenance Coordinator to support our field operations across luxury beach homes. You will dispatch daily tasks, track progress, coordinate vendors, and help ensure homes are guest-ready during turnover peaks.

This fast-paced role requires strong organization, clear communication, and comfort with multiple software systems. Weekend availability is required; hourly pay starts at $19 per hour with bonus eligibility and full benefits.

Qualifications

• Strong organizational skills to manage multiple priorities.
• Clear, professional written and verbal communication.
• Able to learn new software platforms quickly.
• Calm under pressure with sound decision making.
• High attention to detail and accuracy.
• Experience in dispatching, property operations, or vendor scheduling is a plus.

Responsibilities

• Daily Dispatch & Task Coordination: Dispatch daily tasks and coordinate maintenance work orders.
• Monitor technician progress and status throughout the day.
• Assign and follow up on maintenance tasks to ensure timely completion.
• Enter new service requests and update property data.
• Coordinate vendors for HVAC, plumbing, pools, and more.
• Produce recurring reports and checklists for inspections.
• Support readiness decisions with internal teams.
• Assist with emergency preparedness planning.

Skills

Organizational skills

Communication skills

Software proficiency

Calm under pressure

Attention to detail

Dispatching experience

Job description

Elevate your career as our next Maintenance Coordinator.

At Cape & Coast Premier Properties, we’re proud of our reputation, offering the mostextensive collection of luxury beach homes from Cape San Blas to St. George Island andMexico Beach. Our success can be directly attributed to our 5-star beachfront and poolproperties, world-class experiences, upscale amenities, and unrivaled white gloveservice.

The values that define us and shape our actions can be summed up in the followingstatements:

We believe the best vacations take place in strong local communities

We always aim to create growth and opportunity for our team

We measure success on the happiness of our guests, team, and the communityin which we serve

Who We’re Looking For:

We’re looking for a highly organized, detail-driven coordinator to help keep our field operations running smoothly. In this role, you’ll support our maintenance team by dispatching and tracking daily tasks, coordinating vendor schedules, managing routine reporting, and helping ensure homes are ready, safe, and guest-ready, especially during high-volume turnover periods.

This is a fast-paced role that requires strong communication, comfort with technology, and the ability to prioritize quickly as needs change throughout the day.

What You’ll Do:

Daily Dispatch & Task Coordination

Monitor technician progress and task status throughout the day using our operations platforms and mobile tools

Assign, update, and follow up on maintenance tasks to ensure accuracy and timely completion

Enter new service requests and keep property/task information updated in our systems

Review and tidy daily task lists at the end of each day to keep operations clean and organized

Schedule and coordinate vendors for recurring and on-demand services (HVAC, plumbing, pools, pest control, landscaping, septic, construction, fire protection, and more)

Track appointments, confirm access details, and follow up to ensure work is completed and documented

Report and manage utility/service outages when needed (internet, power, water, etc.)

Reporting & Operational Admin

Monitor and respond to operational communications (email, text, calls) with professionalism and urgency

Produce recurring reports and checklists (ex: exterior inspections, grill cleaning, checkout-related items, etc.)

Support readiness decisions such as early check-in approvals by confirming home status with internal teams

Inventory & Supply Support

Help order and track signage needed for properties.

Work closely with Maintenance, Housekeeping, Guest Services, Reservations, and Owner Services to keep priorities aligned

Assist with emergency preparedness planning by helping build task lists, response teams, and assignments when needed

Qualifications

Strong organizational skills with the ability to manage multiple moving priorities at once

Clear, professional communication skills (written and verbal)

Comfortable working across multiple software systems and able to learn new platforms quickly

Ability to stay calm under pressure and make sound decisions in a fast-paced environment

High attention to detail and strong follow-through, accuracy and completion matter in this role

Prior experience in dispatching, property operations, maintenance coordination, or vendor scheduling is a plus

Hourly Wage:$19.00 per hour, plus aperformance-based bonus

Generous PTO

Paid mileage reimbursement for travel between properties, or company vehicle isprovided based on availability

Health insurance

Life insurance

Vision insurance

Retirement benefits or accounts

Healthcare spending or reimbursement accounts, such as HSAs, FSAs, and HRAs

Long-term disability insurance

Short-term disability insurance

Workplace perks such as recreation activities, food and coffee, and flexible workschedules

Other

Schedule:The right candidate must be able to work weekends.