Maintenance Coordinator

Real Property Management Today; Tacoma (WA); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

Competitive salary

Paid time off

Retirement plan with company matching

Professional development

YMCA membership

Job summary

Real Property Management Today is seeking a Maintenance Coordinator to oversee maintenance operations across our property management portfolio. You will coordinate between property managers, technicians, and vendors, prioritize work orders, and ensure work complies with company standards and regulations.

Responsibilities include managing schedules, vendor quotes, inventory, safety training, and reporting to management.

Qualifications

• High school diploma or equivalent; associate degree a plus.
• At least 2 years in maintenance, preferably in property management.
• Experience coordinating between tenants, managers and vendors is preferred.

Responsibilities

• Receive, prioritize, and assign maintenance work orders.
• Coordinate with external vendors and obtain quotes.
• Develop and oversee a preventative maintenance schedule.
• Communicate with tenants and staff on work order status.
• Monitor inventory for maintenance supplies.
• Ensure compliance with regulations and company policies.
• Prepare reports on maintenance activities and budgets.
• Coordinate emergency repairs and maintenance.
• Provide training to maintenance staff.
• Maintain records of work orders, invoices, and inventory.

Skills

Strong organizational abilities

Excellent communication

Proficient in maintenance software

Basic maintenance knowledge

Time management under pressure

Education

High school diploma (Associate degree a plus)

Tools

AppFolio

Job description

Job Summary

The Maintenance Coordinator is responsible for overseeing the maintenance operations within our property management portfolio. This role ensures that all maintenance requests are addressed promptly and efficiently, coordinating between property managers, maintenance manager, technicians, and external vendors. The Maintenance Coordinator will also manage the maintenance schedule, prioritize work orders, and ensure that all work complies with company standards and regulatory requirements.

Job Title: Maintenance Coordinator

Key Responsibilities

• Work Order Management: Receive, prioritize, and assign maintenance work orders. Track progress and ensure timely completion.
• Vendor Coordination: Schedule and coordinate with external vendors and contractors for specialized repairs and services. Obtain quotes and manage vendor relationships.
• Preventative Maintenance: Develop and oversee a preventative maintenance schedule to minimize downtime and unexpected repairs.
• Communication: Act as the primary point of contact between tenants, property managers, and maintenance staff. Ensure clear communication on work order status and timelines.
• Inventory Management: Monitor and maintain inventory levels for maintenance supplies and equipment. Place orders as necessary to ensure availability.
• Compliance: Ensure that all maintenance activities comply with local, state, and federal regulations, as well as company policies.
• Reporting: Prepare regular reports on maintenance activities, work order status, and budget usage for management review.
• Emergency Response: Coordinate emergency repairs and maintenance, ensuring a rapid response to urgent issues.
• Training: Provide training and support to maintenance staff on procedures, safety protocols, and company standards.
• Record Keeping: Maintain accurate records of all maintenance activities, including work orders, vendor invoices, and inventory logs.

Qualifications

• Education: High school diploma or equivalent. An associate degree in a related field is a plus.
• Experience: Minimum of 2 years in a maintenance-related role, preferably in property management. Experience in a coordinating role is preferred.
• Willing to train a candidate with the right skill set; motivated, hungry, organized and detail oriented.

Skills

• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficient in using maintenance management software (AppFolio).
• Knowledge of basic maintenance and repair procedures.
• Ability to work under pressure and manage time effectively.

Additional Requirements

• Valid driver's license and reliable transportation.
• Familiarity with maintenance troubleshooting, local building codes and regulations a plus.

Benefits

• Competitive salary based on experience.
• Paid time off and holidays.
• Retirement plan with company matching after a year.
• Opportunities for professional development and growth
• YMCA membership after 90 days.