Maintenance Coordinator
Texas State University
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Benefits offered by this job
Job summary
Texas State University in San Marcos seeks a Maintenance Coordinator to manage facility maintenance and repairs across Student Success spaces. You will coordinate requests, monitor progress, and ensure quality service while working with University Facilities, contractors, and vendors.
You will oversee maintenance workflows, track performance, and coordinate preventive maintenance while delivering strong customer service to students and staff. Strong communication and organization are essential.
Qualifications
- Bachelor's degree or equivalent in a relevant field and 2 years of facilities experience.
- Experience coordinating maintenance projects, contractors, vendors, or service providers.
- Knowledge of work order management systems and facility maintenance processes.
- Experience with CMMS to track work orders or service tickets.
Responsibilities
- Coordinate maintenance, repair, and preventative maintenance for facilities operated by Support Services.
- Receive, prioritize, and monitor work orders for timely resolution.
- Serve as liaison between departmental staff, University Facilities, contractors, and vendors.
- Conduct routine facility inspections and identify maintenance needs, safety concerns, or improvements.
- Track maintenance requests, project status, vendor activities, and service outcomes.
- Coordinate facility access and scheduling for contractors and maintenance personnel.
- Assist with emergency response and coordinate repairs during urgent situations.
- Supervise workload and train staff on maintenance procedures.
Skills
Education
Tools
Job description
Posting Number: 2027157
Location: San Marcos
Department: Support Services
Recruitment Type: Open Recruiting
Job Type: Full-Time
Monthly Salary:
Job Category: Non-Exempt
- Bachelor's degree in Facilities Management, ConstructionManagement, Business Administration, Public Administration, or a related field; or an equivalent combination of education and experience.
- Two (2) years of progressively responsible experience in facilities operations, maintenance coordination, construction administration, property management, or a related field.
- Experience coordinating maintenance projects, contractors, vendors, or service providers.
- Knowledge of work order management systems and facility maintenance processes.
- Strong organizational, problem-solving, and project coordination skills.
- Excellent verbal and written communication skills.
- Demonstrated ability to manage multiple priorities and meet deadlines.
- Proficiency with Microsoft Office Suite and computerized maintenance management systems
- Experience using a Computerized Maintenance Management System (CMMS) to track work orders or service tickets
- Experience working within a higher education environment.
- Experience collaborating with facilities management or physical plant operations.
- Experience utilizing work order management systems such as AiM, Maximo, or similar platforms.
- Knowledge of basic building systems, including HVAC, plumbing, electrical, and life safety systems.
- Experience managing vendor contracts and service agreements.
- Experience supporting student-facing facilities or auxiliary operations
The Maintenance Coordinator serves as the primary point of contact for facility maintenance and repair activities within assigned Student Success facilities. This position coordinates maintenance requests, monitors project completion, conducts quality assurance inspections, and serves as a liaison between department stakeholders, University Facilities (Physical Plant), contractors, vendors, and support service teams. The position provides oversight of maintenance workflows, tracks service performance, and coordinates preventative maintenance activities while delivering exceptional customer service to students, staff, and university partners.
- Coordinate maintenance, repair, and preventative maintenance activities for dining halls, and other spaces managed by support services.
- Receive, prioritize, and monitor work order requests to ensure timely resolution of facility issues.
- Serve as the primary liaison between departmental staff, University Facilities, contractors, and external vendors.
- Conduct routine facility inspections to identify maintenance needs, safety concerns, and opportunities for improvement.
- Monitor ongoing repair projects and ensure work is completed according to university standards and project specifications.
- Track and maintain records of maintenance requests, project status updates, vendor activities, and service outcomes.
- Coordinate facility access and scheduling for contractors and maintenance personnel.
- Assist with emergency response activities and coordinate facility repairs during urgent situations.
- Perform post-repair inspections to verify the quality and completeness of work performed.
- Ensure facilities comply with applicable university policies, safety regulations, and operational standards.
- Document deficiencies and coordinate corrective actions with contractors and university personnel.
- Serve as the primary customer service contact regarding maintenance and facility-related concerns.
- Communicate project updates, maintenance schedules, service interruptions, and repair timelines to stakeholders.
- Develop positive working relationships with students, staff, faculty, university departments, and external service providers.
- Coordinate responses to facility concerns and ensure stakeholders receive timely follow-up and resolution updates.
- Promote a customer-focused approach that supports the mission and goals of the Division of Student Success.
- Assist with tracking maintenance expenditures and contracted service costs.
- Review invoices and verify completion of contracted work before payment processing.
- Support the development of maintenance plans and annual facility improvement priorities.
- Maintain accurate records, reports, and documentation related to maintenance activities and vendor performance.
- Participate in procurement processes, including obtaining quotes and coordinating services through approved university procedures.
- Review, and assigning workload to support services maintenance team
- Assist with training staff on facility reporting procedures and maintenance request processes.
- Recruit, train, evaluate staff performance yearly.
Other duties as assigned
11/11/2026
11/27/2026
No
Monday, Tuesday, Wednesday, Thursday, Friday
8:00AM
5:00PM
Applicant must have a valid Texas Driver's License and be a driver in good standing with less than ten (10) points deducted for driving infractions as determined by the employer driving standard system.
Texas State University is committed to a policy of non-discrimination and equal opportunity for all persons regardless of race, sex, color, religion, national origin or ancestry, age, marital status, disability, veteran status, or any other basis protected by federal or state law in employment, educational programs, and activities and admissions.
Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.
In accordance with federal law, all new employees must complete the Form I-9 and provide acceptable documentation verifying their identity and authorization to work in the United States. Texas State University participates in E-Verify, and employment is contingent upon the successful verification of work authorization. Employees are required to maintain valid work authorization to satisfy the conditions of Form I9 at all times during their employment and the university makes no implicit or explicit promises to financially support visa or permanent residency applications.
Texas State University is an emerging research institution located in the burgeoning Austin-San Antonio corridor and in the beautiful Texas Hill Country. It is the largest of eight campuses in the Texas State University System and one of the 75 largest universities in the country, with over 38,000 students and approximately 4,000 faculty and staff.
Texas State is located in San Marcos, a growing community of over 50,000 people located about half way between Austin and San Antonio. Texas State enjoys a setting that is unique among Texas universities. The beauty of the crystal-clear San Marcos River and the stately cypress and pecan trees on the campus add to the charm of the university's picturesque setting. Our location on the banks of the San Marcos River provides outdoor recreational activities throughout the year.
- Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents!
- Generous paid time off: vacation, holidays, sick days and many more!
- Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program
- Great professional development opportunities: choose from a variety of workshops, training, online learning and even access educational leave opportunities and reimbursement for academic courses
- An inclusive Bobcat community: join our many social networks offered on and off-campus
- Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributions
By joining the Texas State Bobcat team, you'll be a part of one of the most beautiful, diverse, and growing universities in the nation.
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