Asset Coordinator

Texas State University; San Marcos (TX); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Health insurance

Paid time off

Work-life balance resources

Professional development opportunities

Inclusive Bobcat community

Retirement plan

Job summary

Texas State University is seeking an Asset Coordinator to maintain and update the university's facilities inventory. The role requires on-site audits of campus buildings, data entry into the CMMS, and collaboration with HVAC, Electrical, Plumbing, and Controls teams to reflect changes from repairs or retrofits.

Applicants should have two years of related facilities experience, familiarity with asset-management systems such as AssetWorks AiM, and a valid Texas driver's license.

Qualifications

• Two years of experience in facilities maintenance or related field.
• Experience using asset-management systems such as AssetWorks AiM.
• Valid Texas driver’s license.
• Ability to conduct frequent on-site work across a large campus.

Responsibilities

• Conduct on-site audits to identify and document major facility equipment.
• Input and manage asset data in CMMS with accuracy.
• Collaborate with trades to update CMMS records after work orders.
• Coordinate with project managers to collect data for new assets and archive decommissioned assets.
• Enforce tagging standards and naming conventions to ensure data integrity.

Skills

Facilities experience

Asset management systems

Driver's license

Field surveys

Education

Bachelor's degree in facilities management or related field

Tools

AssetWorks AiM

GIS

CAD floor plans

Job description

San Marcos, TX

Texas State University

Asset Coordinator

Posting Number: 2027156

Location: San Marcos

Department: Facilities Support Services

Recruitment Type: Open Recruiting

Job Type: Full-Time

Job Category: Exempt

Required Qualifications:

• Two years of experience in facilities maintenance, facilitiesoperations, facilities management, construction management, or aclosely related field.
• Experience using computer applications and enterprisefacilities or asset-management systems, such as AssetWorks AiM, tomaintain electronic records, organize information, and preparereports.
• Valid Texas driver's license.
• Ability to conduct frequent on-site work throughout a largecampus environment, including walking and standing for extendedperiods while performing field surveys, asset verification, andsite assessments, with or without reasonable accommodation.

Preferred Qualifications:

• Bachelor's degree in facilities management, constructionmanagement, geography, business, information systems, or a relatedfield
• Experience cataloging, tagging, or verifying facility assets orspace inventory
• Experience with GIS, mobile data collection tools, maps, or CADfloor plans
• Experience maintaining asset, maintenance, and warrantyrecords
• Experience in higher education, public sector, or largemulti-building environments

Job Description:

Responsible for maintaining and updating the university'sfacilities inventory.

Job Duties:

• Conduct on-site audits of campus buildings to identify,barcode/tag, and document major facility equipment (e.g., chillers,boilers, air handling units, switchgear, emergency generators,backflow preventers)
• Input, update, and manage detailed asset information (make,model, serial number, location, installation date, warranty status,replacement cost estimates) in the university's CMMS system
• Collaborate with university trade shops (HVAC, Electrical,Plumbing, Controls) to capture and update equipment changes due tofailures, replacements, or retrofits; verify and update CMMSrecords after work orders or component swaps
• Coordinate with project managers and contractors duringconstruction, renovation, or retrofits to collect new asset dataand archive decommissioned assets
• Enforce asset tagging standards, naming conventions, and dataprotocols to ensure data integrity for preventive maintenancescheduling across all facilities management teams

Job Open Date: 11/11/2026

Job Close Date:

Open Until Filled: Yes

Normal Work Days: Monday, Tuesday, Wednesday, Thursday,Friday

Normal Work Hours Start: 8:00AM

Normal Work Hours End: 5:00PM

Legal and Required Notices:

Texas State University is committed to a policy ofnon-discrimination and equal opportunity for all persons regardlessof race, sex, color, religion, national origin or ancestry, age,marital status, disability, veteran status, or any other basisprotected by federal or state law in employment, educationalprograms, and activities and admissions.

Employment with Texas State University is contingent upon theoutcome of record checks and verifications including, but notlimited to, criminal history, driving records, education records,employment verifications, reference checks, and employmenteligibility verifications.

In accordance with federal law, all new employees must complete theForm I-9 and provide acceptable documentation verifying their identity andauthorization to work in the United States. Texas State Universityparticipates in E-Verify, and employment is contingent upon thesuccessful verification of work authorization. Employees arerequired to maintain valid work authorization to satisfy theconditions of Form I9 at all times during their employment and theuniversity makes no implicit or explicit promises to financiallysupport visa or permanent residency applications.

About Texas State and San Marcos:

Texas State University is a emerging research institution locatedin the burgeoning Austin-San Antonio corridor and in the beautifulTexas Hill Country. It is the largest of eight campuses in theTexas State University System and one of the 75 largestuniversities in the country, with over 38,000 students andapproximately 4,000 faculty and staff

Texas State is located in San Marcos, a growing community of over50,000 people located about half way between Austin and SanAntonio. Texas State enjoys a setting that is unique among Texasuniversities. The beauty of the crystal-clear San Marcos River andthe stately cypress and pecan trees on the campus add to the charmof the university's picturesque setting. Our location on the banksof the San Marcos River provides outdoor recreational activitiesthroughout the year.

Why work @ Texas State?

• Amazing health insurance: various coverage options starting yourfirst day of employment for full-time employees with Texas Statepaying 100% of the employee premium and 50% for yourdependents!
• Generous paid time off: vacation, holidays, sick days and manymore!
• Excellent work life balance resources: mother and family-friendlyresources in addition to a comprehensive FREE wellnessprogram
• Great professional development opportunities: choose from avariety of workshops, training, online learning and even accesseducational leave opportunities and reimbursement for academiccourses
• An inclusive Bobcat community: join our many social networksoffered on and off-campus
• Retirement peace of mind: TRS pension, retirement plans andvoluntary saving options with generous employer contributions

By joining the Texas State Bobcat team, you'll be a part of one ofthe most beautiful, diverse, and growing universities in thenation.