Maintenance Coordinator

Albertsons Companies; Pleasanton (CA); On-site; USD 42,000 - 65,000; Full time

Benefits offered by this job

Weekly pay

Early wage access via Stream

Employee discounts

Medical, Dental, 401k benefits

Paid time off

Job summary

Albertsons Companies is seeking an Administrative Assistant to support maintenance and refrigeration teams in Pleasanton, CA. The role involves handling routine admin tasks, maintaining records, and coordinating with technicians and vendors.

The position requires 5+ years of experience and strong communication, with proficiency in MS Word, Excel, Outlook, PowerPoint, and Access. Competitive benefits and a supportive team environment are offered.

Qualifications

• High school diploma required; some college preferred.
• 5+ years of Administrative Assistant experience in related fields.
• Strong written and verbal communication skills; detail-oriented.

Responsibilities

• Assist stores with maintenance services administration, including billing and vendor lists.
• Provide general admin support to Refrigeration Manager and Technicians.
• Maintain complex maintenance records and invoices.
• Answer inquiries and route calls; dispatch technicians as needed.
• Create and maintain unit documents and reports for leadership.

Skills

Administrative experience

Strong written/verbal communication

MS Word

MS Excel

MS Outlook

PowerPoint

MS Access

Maximo familiarity

Mainframe familiarity

Education

High school diploma

Some college desirable

Tools

Maximo

Mainframe

Portal system

Job description

Why choose us?

Are you ready to take the next step in your career? Join us for an exciting opportunity at Albertsons Companies, where innovation and customer service go hand-in-hand!

At Albertsons Companies, we are looking for someone who’s not just seeking a job, but someone who wants to make an impact. In this role, you’ll have the opportunity to lead, innovate, and contribute to the growth of a company that values great service and lasting customer relationships. This position offers the chance to work in a fast-paced, dynamic environment that’s constantly evolving.

Main Responsibilities

• Assists stores with routine and preventative maintenance services and calls, addressing related issues including billing, dispute resolution, and maintenance of approved vendor lists.
• Provides general administrative support to the Refrigeration Manager and Refrigeration Technicians.
• Maintains complex records related to maintenance and repair work.
• Responds to inquiries in the area of responsibility, including routine correspondence to service providers (e.g., warranty letters, check requests, requisitions).
• Collects and updates data, provides reports and basic analysis for the Director of Maintenance and Refrigeration Manager, and checks information for accuracy.
• Answers department phones as needed, routes calls to appropriate areas, and dispatches Refrigeration Technicians as required.
• Coordinates maintenance schedules for Technicians with Refrigeration Supervisors.
• Reviews information/data and makes decisions within defined guidelines, parameters, and instructions.
• Examines and prioritizes documents to determine work to be completed or the best course of action. Sorts, files, and maintains invoices, receipts, contracts, service records, refrigerant and refrigerant compliance documents, and other special department documents.
• Creates and maintains unit documents such as ledgers, financial records, service information, emergency contact information, vendor insurance files, procedure manuals, etc.
• Acts as a resource to staff in the work group and performs other related functions and duties as assigned.

We are looking for candidates who possess the following

• High school graduate with some college or related technical school desirable.
• 5+ years of experience as an Administrative Assistant or Department Specialist, preferably in a related department such as Refrigeration, Maintenance, Construction, or Real Estate.
• Strong written and verbal communication skills.
• Strong computer skills, including proficiency in Word, Excel, Outlook, PowerPoint, and Access.
• Detail-oriented, organized, and strong analytical skills.
• Familiarity with company systems (portal, Maximo, mainframe) is preferred.

We also provide a variety of benefits including

• Competitive wages paid weekly
• Access to up to 50% of your earned wages before payday, via our partnership with Stream
• Associate discounts
• Health and financial well-being benefits for eligible associates (Medical, Dental, 401k and more!)
• Time off (vacation, holidays, sick pay). For eligibility requirements please visit myACI Benefits
• Leaders invested in your training, career growth and development
• An inclusive work environment with talented colleagues who reflect the communities we serve

Physical Environment

• May sit for long periods at a desk or computer terminal and use calculators, keyboards, telephones, and other office equipment during the normal workday. Stooping, bending, twisting, and reaching may be required to complete job duties.

Pay Transparency

Starting rates will be no less than the local minimum wage and may vary based on criteria such as location, experience, and qualifications. Candidates with unique qualifications may be considered for compensation above this range. Benefits may include medical, dental, vision, disability and life insurance, sick pay, PTO/Vacation Pay or Flexible Time Off, paid holidays, bereavement pay, and retirement benefits (pension and/or 401k eligibility). Applications will be accepted on an on-going basis. [If applicable:] Associates in this position may be eligible for a quarterly bonus.