Maintenance and Assurance Officer

OSM Thome Limited; United States; On-site; USD 60,000 - 100,000; Full time

Benefits offered by this job

Insurance provided by company

Job summary

OSM Thome is seeking a Maintenance and Assurance Officer to support various offshore vessels worldwide for a drilling and construction contractor. This 12-month assignment (renewable) offers challenging duties in asset management, documentation control and maintenance coordination.

The role requires a Bachelor's degree and about 3 years in technical administration, CMMS familiarity, strong English, and proficiency in Excel.

Qualifications

• Bachelor's degree or equivalent qualification.
• Around 3 years' experience in technical administration, document control, or maintenance support in oil & gas or related sector.
• Familiarity with CMMS and EDMS platforms.
• Strong organizational skills and ability to manage multiple priorities and records.
• Proficient in Microsoft Office, especially Excel.
• Good understanding of maintenance workflows, documentation, and change control processes.
• Strong communication skills across site and head office.

Responsibilities

• Provide day-to-day administrative and technical support to the local asset management team.
• Maintain accurate maintenance records by updating the CMMS and tracking work orders.
• Assist technical personnel with maintenance coordination and documentation.
• Monitor equipment issues, maintenance reports, and outstanding corrective actions.
• Support maintenance planning activities, including work order administration and process improvements.
• Coordinate MOC documentation, approvals, and close-out actions.
• Assist with facility maintenance administration and related support activities.
• Maintain employee timesheet records and provide administrative follow-up.
• Prepare material requests and maintain related records.
• Manage site documentation in the document management system.
• Track action items and status updates for stakeholders.
• Maintain registers for equipment certifications (lifting gear, rigging, etc.).
• Liaise with site and head office to keep documentation and asset records accurate.

Skills

CMMS familiarity

Maintenance workflows

Excel

Documentation control

English proficiency

Organizational skills

Multi-site coordination

Education

Bachelor's degree

Tools

CMMS

Electronic Document Management System

Job description

Explore this job opportunity as a Maintenance and Assurance Officer for a Various Offshore Vessels operating Worldwide. Employment will be with our client, a drilling and construction contractor.

Information about the job:

• Job Title: Maintenance and Assurance Officer.
• Project: Various Offshore Vessels.
• Location: Worldwide.
• Duration: 12 months (renewable).
• Rotation: 90/30 days on/off or 56/28 days on/off.
• Salary: Please state your realistic expectations when applying. This will be discussed with the right candidate. Consolidated net monthly, not paid while on rotational leave.
• Start date: TBC.
• Overtime: Applicable.
• Insurance: Provided by the company.
• Employer: Our client, a drilling and construction contractor.

Requirements/Qualifications/Competence:

• Bachelor's degree or equivalent qualification.
• Around 3 years' experience in a technical administration, document control, or maintenance support role within the oil and gas, energy, or similar industrial sector.
• Familiarity with maintenance management systems (CMMS) and electronic document management platforms.
• Strong organisational skills with the ability to manage multiple priorities and maintain accurate records.
• Proficient in Microsoft Office, particularly Excel.
• Good understanding of maintenance workflows, technical documentation, and change control processes.
• Strong communication skills with the ability to work across site and office teams.
• Professional level of written and spoken English.

Tasks:

• Provide day-to-day administrative and technical support to the local asset management team.
• Maintain accurate maintenance records by updating the CMMS and tracking work order progress.
• Assist technical personnel with maintenance-related coordination and documentation.
• Monitor equipment issues, maintenance reports, and outstanding corrective actions, escalating concerns where required.
• Support maintenance planning activities, including work order administration and process improvements.
• Coordinate Management of Change (MOC) documentation, monitor approvals, and track close-out actions.
• Assist with facility maintenance administration and related support activities.
• Maintain employee timesheet records and provide administrative follow-up.
• Prepare material request documentation and maintain associated records.
• Manage site documentation by updating procedures, manuals, forms, and operational records within the document management system.
• Track action items, technical findings, and integrity-related tasks, providing status updates to relevant stakeholders.
• Maintain registers for equipment certifications, including lifting gear, rigging, and wire rope documentation.
• Administer office consumables, stationery, and printer supplies, ensuring adequate stock levels.
• Liaise with both site personnel and head office to ensure documentation, maintenance data, and asset records remain accurate and current.