Maintenance Administrative Clerk – Lansing Transit

WeDriveU; Illinois; On-site; USD 38,000 - 54,000; Full time

Benefits offered by this job

Medical Insurance

Dental Insurance

Vision Insurance

Retirement 401(k)

Commuter Benefits

Paid Holidays

EAP

Job summary

WeDriveU seeks a Maintenance Administrative Clerk to support our fleet operations in Illinois. You will manage work orders in Maximo, coordinate with operations to schedule repairs, and ensure accurate data entry for parts, quotes, and inventory.

This role requires strong organizational skills, attention to detail, and proficiency with MS Office or Google Workspace. Full-time, on-site position with comprehensive benefits and growth opportunities.

Qualifications

• Must have prior experience in Automotive / Fleet service and maintenance.
• High School diploma or equivalent.
• Excellent organizational skills and attention to detail.
• Proficient with MS Office / Google Workspace.

Responsibilities

• Facilitate and manage information flow within Maintenance Department.
• Liaise with Operations to schedule fleet vehicles for repair and maintenance.
• Open, close and update work orders in Maximo.
• Enter data from repair orders daily and process parts quotations.
• Submit parts and inventory requisitions for PO generation.
• Receive parts into Maximo and generate required reports.
• Maintain accurate vehicle asset information and filing systems.

Skills

Attention to detail

Organizational skills

Data entry

Administrative tasks

Education

High School diploma

Tools

Maximo

MS Office

Google Workspace

Job description

WeDriveU is the leader in shared mobility solutions that connect communities, campuses, and workplaces. WeDriveU operates private shuttle and public transit systems across the U.S serving millions of passenger journeys a year. The company’s 5,500+ team members operate 4,000 vehicles across 55 U.S. locations, providing safe, reliable and sustainable options as part of a global family of brands serving more than 1 billion bus and rail passengers on four continents. Visit wedriveu.com to learn more about our company, clients and career opportunities.

Duties and Responsibilities:

• Effectively facilitating and managing the flow of information within the Maintenance Department
• Liaising with the operations department for the purposes of scheduling fleet vehicles into the shop for repair and maintenance
• Opening, closing and updating work orders within the fleet maintenance system (Maximo)
• Entering data from repair orders on a daily basis
• Requesting and processing parts and service quotations
• Submitting parts and inventory requisitions for purchase orders
• Receiving parts and inventory into Maximo
• Generating reports as needed
• Ensuring that all vehicle asset information is kept current and matches the actual assets in the CSC
• Adhering to company policies and procedures
• Maintaining accurate, orderly and up to date filing systems for all maintenance records
• Maintaining security of all files and records
• Performing various administrative tasks

Hard Requirements:

• Must have prior experience in Automotive / Fleet service and maintenance.
• High School diploma or equivalent
• Must possess excellent organization skills.
• Must demonstrate excellent attention to detail.
• Maintain a safe, clean and professional work area.
• Must be proficient in MS Office / Google Workspace

We Offer

++Physical Health++

• Exceptional Medical, Dental, Vision, and Life Insurance benefits

++Financial Health++

• Competitive compensation packages
• 401(k) with 4% employer match
• Financial Wellness Tool
• Commuter Benefits

++Emotional Health++

• Employee Assistance Program (EAP)
• PTO for part-time and full-time positions
• Paid holidays
• Pet & Legal Insurance

++Personal Development++

• On-the-job training and skills development
• Internal transfer opportunities for career growth

*Benefits vary by position and location

WeDriveU is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment free of discrimination or harassment where thoughts and ideas of all employees are appreciated and respected. We value excellence and recognize that by respecting the diverse backgrounds, skills, and perspectives of our workforce, we will sustain a competitive advantage and remain an employer of choice. We also see diversity as more than policies; it is imperative for enabling us to attract, retain and develop the best talent available.