Maintenance Administrative Assistant

Hydro Systems; Smithfield, Northern (NC, KY); Hybrid; USD 38,000 - 48,000; Full time

Job summary

Dover Fueling Solutions in Smithfield, NC, is seeking a Maintenance Administrative Assistant responsible for organizing the parts room, labeling and inventorying equipment, and providing admin support through data entry into MVP One or spreadsheets.

You will perform cycle counts, kit parts for maintenance work orders, and maintain accurate maintenance records and invoices while ensuring parts are easily accessible for the technical staff.

Qualifications

• 1-2 years of relevant work experience; experience in a parts room, warehouse, or maintenance environment preferred.
• Proficiency in MS Office (Excel, Word) and CMMS software such as SAP PM, Maximo, or Fiix.
• High accuracy in data entry and labeling

Responsibilities

• Organize plant equipment, parts room, tool crib, and inventory storage areas using 5S principles into MVP One.
• Label shelves, bins, and parts for quick identification.
• Receive, unpack, and store incoming parts, tools, and supplies.
• Perform physical cycle counts and monthly inventory checks.
• Identify, count, and kit parts for scheduled maintenance work orders.
• Update maintenance records, equipment history logs, and work orders.
• Process incoming packing slips and invoices.
• Generate usage reports for management review.

Skills

Attention to Detail

Data Entry

Organizational Skills

Tools

MS Office (Excel, Word)

CMMS (SAP PM, Maximo, Fiix)

Job description

## Maintenance Administrative AssistantApply: Onsite: Smithfield, North Carolina, USA: Full time: Posted Today: JR101975At Dover Fueling Solutions (DFS), we are taking fueling and convenience retail to the next level. We are passionate about cultivating excellence in everything we do, but what really fuels us is our people. They’re the heart of our company. As an employee, our promise to you is that you’ll work on new and innovative products and solutions, be mentored by managers and teammates who are collaborative, caring, and act with integrity, and have the opportunity to grow in ways that are meaningful to you. Unique and interesting projects – both locally and globally – will challenge you and allow you to pursue different and rewarding career paths.We are #EnergizedByGrowth.DFS is part of a legacy of leadership that spans back generations, made up of some of the most trusted, leading-edge brands in the industry. As part of Dover Corporation and with our talented, innovative, outstanding people, we are doing great things and redefining what is possible in fueling and convenience retail. Providing advanced fuel-dispensing equipment, including clean energy solutions, systems and payment, automatic tank gauging and wet stock-management solutions, DFS comprises the product brands of Wayne Fueling Systems, OPW Fuel Management Systems, ClearView, Tokheim, ProGauge, Fairbanks, LIQAL, AvaLAN, and Bulloch Technologies. Headquartered in Austin, TX, DFS has a significant technology development and manufacturing presence worldwide, including facilities in Brazil, China, India, Italy, Poland, the Netherlands, the United Kingdom and the United States.The Maintenance Administrative Assistant is responsible for organizing, labeling, and inventorying the parts room, all plant equipment, and machines, while providing administrative support through accurate data entry into the Computerized Maintenance Management System (MVP One) or spreadsheets. This role ensures parts are easily accessible, inventory records are accurate, and technical staff can work efficiently. **Key Responsibilities** * **Organization & Labeling** + Organize all plant equipment, machines and parts room, tool crib, and inventory storage areas using 5S principles into MVP One. (Sort, Set in Order, Shine, Standardize, Sustain). + Label shelves, bins, and parts accurately to ensure quick identification. + Receive, unpack, and put away incoming parts, tools, and supplies. + Conduct physical cycle counts and monthly inventory checks to ensure accuracy. + Identify, count, and kit parts for scheduled preventative maintenance work orders. + Clean and maintain an organized inventory area.* **Data Entry & Administrative Support** + Perform accurate data entry of inventory items, including part numbers, descriptions, costs, and vendor info into the CMMS or Excel. + Reorder parts when min/max quantities are reached. + Research part availability and source alternatives for critical spare parts. + Update maintenance records, equipment history logs, and work orders. + Process incoming packing slips and invoices. + Generate usage reports for management review.**Required Education, Skills and Qualifications** * 1-2 years of relevant work experience. Previous experience in a parts room, warehouse, or maintenance environment is highly preferred.* **Computer Skills:** Proficiency in MS Office (Excel, Word) and/or experience with inventory software or CMMS tools (e.g., SAP PM, Maximo, Fiix).* **Attention to Detail:** High accuracy in data entry and labeling.This position is eligible to earn a discretionary bonus based on performance metrics and other criteria outlined in our applicable bonus plan.We consider several job-related, non-discriminatory factors when determining the pay rate for a position, including, but not limited to, the position’s responsibilities, a candidate’s work experience, a candidate’s education/training, the position’s location, and the key skills needed for the position. Pay is one of the Total Rewards that we provide to compensate and recognize employees for their work.All qualified applicants will receive consideration for employment without discrimination on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, protected veteran status, disability, age, genetic information, or any other factors prohibited by law.