Maintenance Administration Specialist (Logs and Records)

ITnova; California (MO); On-site; USD 65,000 - 90,000; Full time

Benefits offered by this job

Medical, Dental & Vision benefits

Company paid life Insurance

401k

Paid time-off

Paid holidays

Job summary

ITnova is seeking a detail-oriented Maintenance Administration Specialist (Logs and Records) to join its aviation maintenance team. This role focuses on managing aircraft maintenance records, documentation, and historical files to ensure accuracy, compliance, and readiness for safe-for-flight certification.

The ideal candidate will have experience with aviation documentation systems, records management, and QA processes, supporting audits and regulatory requirements in a fast-paced environment.

Qualifications

• Minimum 3–5 years in aviation maintenance administration or logs and records.
• Strong working knowledge of OOMA and maintenance documentation systems.
• Familiarity with CNAFINST 4790.2 and NAMP documentation requirements.

Responsibilities

• Maintains and manages aircraft logs, records, and historical files to CNAFINST 4790.2 and local procedures.
• Ensures accuracy and completeness of OOMA entries, maintenance actions, inspections, and documentation.
• Performs audits of maintenance documentation for compliance with QA standards.
• Tracks inspections, life limits, and due requirements; coordinates with Maintenance Control, QA, and work centers for timely action.
• Reviews maintenance actions for proper documentation and support of safe-for-flight certification processes.
• Prepares reports and metrics related to aircraft readiness and maintenance status.
• Supports QA audits, inspections, and program compliance reviews.
• Maintains filing systems and records retention per document control requirements.

Skills

Aviation maintenance administration

Attention to detail

Records management

Data accuracy

Tools

OOMA system

Maintenance documentation systems

Job description

ITnova is seeking a detail-oriented Maintenance Administration Specialist (Logs and Records) to join our aviation maintenance team supporting mission-critical rotary‑wing aircraft operations. This position is responsible for managing aircraft maintenance records, documentation, and historical files to ensure accuracy, compliance, and operational readiness. The ideal candidate has experience with aviation maintenance documentation, records management, and quality assurance processes, with a strong understanding of maintenance tracking systems, technical publications, and regulatory requirements. This role plays a critical part in supporting safe‑for‑flight certification, audit readiness, and effective maintenance operations in a fast‑paced, mission‑focused environment.

Responsibilities

• Maintains and manages aircraft logs, records, and historical files in accordance with CNAFINST 4790.2, NAMP, and local procedures.
• Ensures accuracy and completeness of OOMA entries, maintenance actions, inspections, component removals and installations, and associated documentation.
• Performs audits of maintenance documentation to ensure compliance with quality assurance and records management standards.
• Tracks scheduled inspections, component life limits, and due requirements and coordinates with Maintenance Control, QA, and work centers for timely action.
• Reviews maintenance actions for proper documentation and support of safe‑for‑flight certification processes.
• Prepares reports and metrics related to aircraft readiness, discrepancies, and maintenance status, as assigned.
• Supports QA audits, inspections, and program compliance reviews.
• Maintains filing systems and records in accordance with records retention and document control requirements.

Requirements

• Minimum of 3 to 5 years aviation maintenance administration or logs and records experience.
• Strong working knowledge of OOMA and maintenance documentation systems is required.
• Familiarity with CNAFINST 4790.2 and NAMP documentation requirements is required.
• High attention to detail and data accuracy is required.
• Must be a U.S. citizen, able to obtain and maintain a Common Access Card (CAC); Secret clearance is preferred based on assignment.
• Must be able to read, interpret, and apply maintenance publications, directives, and forms relevant to logs and records administration.

Physical Requirements

• Must be able to lift and maneuver 50 pounds.
• Able to pass a fit‑for‑work physical and/or drug test as required.
• Must be able to work in areas that require awkward posturing, bending, kneeling, squatting, and working overhead.
• Must be able to work at height in the hangar and on the flight line, as required.
• Must be able to man and perform flight line extinguisher duties, as required.
• If required, must be able to pass a DOT physical and operate powered industrial trucks.
• If required, must be able to pass a respiratory physical and wear a respirator for 2 to 4 hours.
• If required, must be able to perform confined‑space activities.
• Travel may be required.
• Position is contingent upon award.

Benefits

• Medical, Dental & Vision benefits
• Company paid life Insurance
• 401k
• Paid‑time‑off
• Paid holidays

ITnova is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, pregnancy, sexual orientation, age, national origin, disability, status as a protected veteran, or any other protected characteristic.