Mailroom Coordinator

Jones Lang LaSalle Incorporated; United States; On-site; USD 42,000 - 54,000; Full time

Benefits offered by this job

401(k) plan with company matching

Medical, Dental & Vision care

Paid parental leave

Paid time off & holidays

Daily Pay

Job summary

Jones Lang LaSalle is seeking a Mailroom Coordinator for on-site support in Mobile, AL. You will manage mailroom operations, handle postage and shipping, and assist with facilities services for Airbus Americas, Inc. Mobile.

The role emphasizes strong organizational skills, customer service, and budget awareness, with opportunities to contribute to cost efficiencies and service improvements.

Qualifications

• Minimum a high school graduate; associate's degree or equivalent combination preferred.
• 1 year minimum industry experience; 2+ years preferred.

Responsibilities

• Mailroom duties including sorting/delivering mail and notices to departments and employees.
• Weighing, processing, and applying correct postage to outgoing mail and packages.
• Operate and maintain mailroom equipment (postage meters, copiers, folding/inserting machinery).
• Track inbound/outbound shipping logs, postage usage, and certified mail data.

Skills

Listening & communication

Organizational skills

Interpersonal skills

Finance & budgeting

G-Suite & CMMS

Customer service

Education

High school diploma

Associate's degree (preferred)

Tools

Google G-Suite

ServiceNow CMMS

Job description

Job Summary

The Mailroom Coordinator role will be responsible for mailroom operations and administrative support ensuring compliance to established business processes related to Corporate Real Estate and Facilities, assisting the Facility Manager with the delivery of quality facility management services for Airbus Americas, Inc. Mobile.

Area of Responsability

Mailroom Duties – 75%

• Sorting and delivering incoming and interdepartmental mail, notices, and memoranda to designated departments and individual employees according to scheduled daily runs.
• Collecting outgoing departmental mail across all designated collection points.
• Operating and maintaining standard mailroom equipment, including postage meters, high-volume photocopiers, and mail folding/inserting machinery.
• Weighing, processing, and applying correct postage to outgoing mail and packages to meet daily carrier collection deadlines.
• Tracking and recording inbound/outbound shipping logs, delivery receipts, postage usage, and certified mail tracking data.
• Monitoring and replenishing postage meter funds and maintaining inventory of mailroom packaging, paper, and processing supplies.
• Executing additional facilities support and administrative mailroom duties as assigned by the contract manager.

General Office Duties 15%

• Recommending and managing service delivery initiatives to optimize operational quality while reducing overall costs.
• Tracking and analyzing key performance indicators (KPIs) to drive continuous improvement in service reliability and cost efficiency.

Other Duties 10%

• Other duties as assigned.

Education / training

Minimum a high school graduate. Prefer an associate's degree or combination of education and experience.

Years of relevant experience

Minimum of 1 year industry experience. Prefer 2+ years of industry experience.

Skills and knowledge

• Strong ability to listen and communicate effectively (verbal and written)
• Outstanding organizational and time management skills
• Strong interpersonal skills
• Strong finance and budget skills
• Proficient using common business applications (Google G-Suite, ServiceNow CMMS)
• Outstanding Internal and External customer service skills

Manufacturing and Office environment

Some walking and lifting.

Visa sponsorship

This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.

Location

On-site –Mobile, AL

Personalized benefits that support personal well-being and growth

• 401(k) plan with matching company contributions
• Comprehensive Medical, Dental & Vision Care
• Paid parental leave at 100% of salary
• Paid Time Off and Company Holidays
• Early access to earned wages through Daily Pay

Recruitment Process

At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.

Equal Employment Opportunity

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

Policy Information

JLL Privacy Notice Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely. For more information about how JLL processes your personal data, please view our Candidate Privacy Statement. For additional details please see our career site pages for each country. For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here. Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at [e-mail]. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page

At JLL, we give you the opportunity, knowledge and tools to own your success, because we value what makes each of us unique. We help our people thrive, grow meaningful careers and find a place where they belong. Together, we strive to be exceptional and shape a better world. For over 200 years, JLL (NYSE: JLL), a leading global commercial real estate and investment management company, has helped clients buy, build, occupy, manage and invest in a variety of commercial, industrial, hotel, residential and retail properties. A Fortune 500® company with operations in over 80 countries around the world, our employees bring the power of a global platform combined with local expertise. Driven by our purpose to shape the future of real estate for a better world, we help our clients, people and communities SEE A BRIGHTER WAYSM. JLL is the brand name, and a registered trademark, of Jones Lang LaSalle Incorporated. For further information, visit jll.com.