Mailroom Coordinator

University of St. Thomas; Saint Paul (MN); On-site; USD 22,592 - 27,276; Full time

Benefits offered by this job

Up to 100% tuition remission for employees and dependents

Employer retirement contribution of 9.4%

Medical, dental, and vision options

Employer-paid disability and life benefits

401(k) and paid maternity/paternity leave

Job summary

A prestigious university in Minnesota is seeking a Mailroom Coordinator to handle mail processing and shipping. The ideal candidate will manage student workers, ensure timely service, and possess a High School Diploma with previous mailroom experience. This entry-level position offers a range of benefits, including tuition remission for employees and their dependents, and health insurance options.

Qualifications

• Two years of experience in a mailroom or office setting.
• MN driver’s license with no outstanding violations required.
• Completion of a DMV background check.

Responsibilities

• Process and ship online orders with relevant paperwork.
• Direct interoffice and external mail services.
• Train student workers on Mailroom operations.
• Handle postage meter machines and ensure chargebacks.

Skills

Mailroom operations

Customer service

Communication

Education

High School Diploma or equivalent

Job description

Join to apply for the Mailroom Coordinator role at University of St. Thomas.

Pay Range

Base pay range: $16.40/hr - $19.80/hr. The pay range provided by the University is used as a good faith estimate; actual pay will be based on skills and experience.

Job Summary

This position exists to process & ship online orders as well as assist in the coordination and workflow within the mail center.

Essential Functions

• Processing online Campus Store Orders and shipping them out with all relevant paperwork filed. If an order cannot be filled, it is routed to the appropriate buyer for resolution, and back‑orders are followed up to ensure timely resolution.
• Assisting in directing interoffice and external mail services; establishing and implementing policies, procedures, and standards to assure timely processing and delivery of mail and packages. Communicating information to the campus community and routing mail and packages to inside and outside runs.
• Knowledge of regulations regarding domestic and foreign shipping, pricing, and cost‑saving services to the community. Handling the process and management of postage meter machines, metering mail, and ensuring chargebacks are applied to the mail room.
• Training student workers on all aspects of the Mailroom operations and MBS order processing on Minneapolis and St. Paul campuses. Scheduling students to meet the needs of the Mailroom while staying within the budget.
• Other duties assigned by the Director of Campus Stores/Mail Services, including assistance with campus store activities during high‑traffic or peak times, as assigned.

Qualifications

• High School Diploma or the equivalent.
• Two (2) years of experience in a mailroom or office setting.
• Must have a MN driver’s license with no outstanding violations.
• Completion of a DMV background check.

Benefits

• Up to 100% tuition remission for employees and dependents upon eligibility.
• Up to 50% tuition remission for spouses upon eligibility.
• Employer retirement contribution of 9.4% of annual salary upon eligibility.
• Medical, dental, and vision options.
• Employer‑paid disability, life, and AD&D benefits.
• Disability insurance, 401(k), paid maternity leave, paid paternity leave, tuition assistance.

Employment Details

Seniority level: Entry level.

Employment type: Full‑time.

Job function: Administrative, Project Management, and Customer Service.

Industries: Higher Education, Online and Mail Order Retail.

How to Apply

All interested candidates must apply online at https://www.stthomas.edu/jobs/. Follow the instructions to complete an online application which includes creating or updating an applicant profile, uploading a résumé, and completing the job‑specific application.

In light of its commitment to a safe learning and working environment, employment requires consent and successful completion of a background screening.

Official job posting is at www.stthomas.edu/jobs.

Equal Employment Opportunity

The University of St. Thomas embraces belonging and equal opportunity for all. Our convictions of dignity, diversity and personal attention call us to embody and champion an inclusive environment. The University is an Equal Employment Opportunity Employer (EEO). All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age, status as a protected veteran, or other protected characteristic.