Mailroom Clerk

Westminster School; Simsbury (CT); On-site; USD 25,000 - 35,000; Part time

Job summary

Westminster School in Simsbury, Connecticut, is seeking a Mailroom Clerk responsible for processing all incoming and outgoing mail. This part-time position involves working 20 hours per week across specified shifts, dealing with various mailroom duties while ensuring timely distribution.

The ideal candidate must have a high school diploma and 3-5 years of experience, demonstrating strong organizational skills and the ability to handle physical tasks. The position offers competitive pay and involves no benefits.

Qualifications

• Must have three to five years of related experience.
• Ability to sort and distribute large amounts of mail.
• Must be able to lift up to 50 pounds at times.

Responsibilities

• Sorts incoming mail by department, employee, and student.
• Operates mail machines and processes outgoing mail.
• Maintains records of receipt and mailing dates.

Skills

Highly organized

Detail oriented

Communication skills

Education

High School diploma

Tools

Mail machines

Postage meter

Photocopying machine

Job description

Westminster School, one of the leading independent boarding schools in the country, is a diverse, close-knit community of approximately 190 employees and 430 male and female students (seventy-five percent boarding, twenty-five percent day students) set on a 200-acre campus in Simsbury, Connecticut. Since its founding in 1888, Westminster School has been committed to the core values of community, character, balance, and involvement. Our motto describes our community – “virtute et numine” – by Grit & Grace.

General Summary

The Mailroom Clerk is responsible for processing all incoming and outgoing mail for the school in a timely manner. This is a part-time 20-hour per week position with hours of Monday 12pm-4pm, Tuesday-Friday 12:30pm-3:30pm, and Saturday 9am-1pm, 10 months per year (mid-August through mid-June). Periodic coverage over summer months will also be required. The Mailroom Clerk reports directly to the Director of Facilities & Security Operations.

Primary Duties and Responsibilities

• Sorts incoming mail by department, employee, and student to ensure timely distribution.
• Sorts interdepartmental mail including notices and memoranda.
• Operates mail machines including the postage meter, photocopying machine, and mail folding and inserting machine. Also serves as point of contact for service calls.
• Processes and weighs outgoing mail.
• Maintains records of receipt, mailing dates, and other required information.
• Replenishes postage on the postage meter as needed.
• Stocks supplies needed for the mailroom.
• Provides back‑up mailroom support for afternoons and Saturdays as needed.

Job Qualifications

• High School diploma required. Three to five years of related experience required.
• Basic understanding of operating instructions and processes for machines.
• Basic understanding of or the ability to learn locations and organizational structure of the school.
• Must be highly organized and detail oriented.
• Basic understanding of postage rates and regulations.
• Ability to correctly sort and distribute large amounts of mail.
• Ability to understand and follow written and oral instructions.
• Must be able to keep information confidential as appropriate.
• Must be able to lift up to 50 pounds at times.
• Must be positive and get along with visitors, vendors, students, and colleagues.

To Apply

This is a non-exempt (hourly) position that offers a competitive pay rate; this position is not benefits‑eligible. To apply, please send a cover letter and resume to the Director of Human Resources, Pamela Daly, at [e-mail].

Westminster School is an Equal Opportunity Employer

Westminster School is an affirmative action equal opportunity employer and encourages applications from candidates of color. Westminster School reaffirms its long‑standing nondiscriminatory policy and employs individuals of any race, religion, sexual orientation, gender identity, or national origin to all the rights, privileges, programs, and activities generally accorded or made available at Westminster. Westminster does not discriminate in its hiring, educational policies, admissions policies, scholarship programs, or athletic and other school‑administered programs.

Notice of Nondiscriminatory Policy as to Students

In keeping with our support for a diverse community, Westminster abides by all applicable federal and state laws and does not discriminate on the basis of any protected characteristic, including race, color, religious creed, sex, sexual orientation, gender identity or expression, national and ethnic origin, ancestry and/or disability in administration of its educational policies, admissions policies, scholarship and loan programs, and athletic and other school‑administered programs. Westminster admits students of any race, color, national and ethnic origin to all the rights, privileges, programs, and activities generally accorded or made available to students at the School.

995 Hopmeadow Street
Simsbury, Connecticut 06070

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