Mailroom Clerk

KITH; New York (NY); On-site; USD 34,000 - 36,000; Full time

Job summary

KITH, based in New York, seeks an on-site Mailroom & Facilities Assistant for its Williamsburg HQ. The role covers daily mail handling, package distribution, and vendor coordination, with IT move support and office setup tasks.

You will log shipments in Notifii, manage outgoing mail, stock supplies, assist with pantry duties, and perform general facilities work. Strong communication and teamwork are essential; ability to lift up to 20 pounds is required.

Qualifications

• Strong communication with internal teams.
• Basic Excel skills for logs and records.
• Ability to sort and distribute large volumes of mail.
• Willingness to lift up to 20 pounds and move items.

Responsibilities

• Sort and deliver all incoming mail and packages promptly.
• Receive, track, and log mail using Notifii.
• Manage outgoing mail and prepare shipment labels.
• Support office moves, furniture setup, and vendor coordination.
• Maintain mailroom organization and stock supplies.

Skills

Good communication

Excel basics

Team coordination

Mail sorting

Ability to follow instructions

Education

High school diploma or equivalent

Tools

Notifii

Job description

Location: HQ - Williamsburg, Brooklyn

Status: Full-Time/ 100% on-site

Compensation: $25.00 -$26.00 Hourly

Duties/Responsibilities

• Sort and deliver all incoming mail and packages to departments and/or employees promptly.
• Collect departmental mail from designated mailroom locations daily.
• Receive, track, and record all incoming mail (UPS, DHL, FedEx, USPS) using the designated system (Notifii), ensuring accurate logging and timely distribution or availability for employee pickup.
• Manage all outgoing mail (UPS, DHL, FedEx, USPS), including preparing labels (currently primarily UPS) and ensuring timely dispatch.
• Facilitate messenger service requests for employees through the service line.
• Assist with packaging needs, including labeling and assembling boxes.
• Manage daily drop-offs of packages to employees and be available for package collection in the mailroom. Mailroom & Supply Management
• Maintain the mailroom's organization and accessibility for employees.
• Stock necessary mailroom supplies proactively.
• Maintain records of receipt, mailing dates, and other required information within Notifii. Office Support & Facilities
• Respond to service calls/service line requests and complete assigned tasks daily.
• Assist with deliveries and vendors, including bringing items in and out of the office.
• Collect and dispose of broken-down boxes and ensure office floors are free of garbage and debris.
• Perform regular pantry upkeep, including wiping down counters, restocking beverages and snacks, managing coffee machine, and emptying trash.
• Provide support for general facilities-related work. Assist with various handy tasks such as furniture assembly and moves, minor repairs (e.g., tightening furniture), and other building-related tasks as needed.
• Support IT with desk moves, setups, and monitor configurations.
• Ensure printers are stocked with paper and empty shredders regularly.
• Assist employees with heavy lifting or moves as needed.
• Check in with freight and lobby security for deliveries and assist in monitoring incoming and outgoing delivery/mover services.
• Reception & Coverage
• Be knowledgeable of reception duties and provide coverage during breaks or absences.
• Assist with coverage when the receptionist or office manager is out, taking directions and fulfilling necessary tasks.
• Miscellaneous Tasks
• Assist with other miscellaneous tasks as needed or requested to support business needs.
• Pick up materials and other office needs/orders as required (potentially involving off-site errands).
• Required Skills/Abilities
• Good communication skills and ability to communicate efficiently within a team
• Basic understanding of operating instructions and processes of cleaning and mail sorting.
• Basic understanding of or the ability to learn locations and organizational structure of the company.
• Basic understanding of Excel
• Ability to correctly sort and distribute large amounts of mail.
• Ability to understand and follow written and oral instructions.
• Ability to complete projects in a timely manner.

Education and Experience

• High school diploma or equivalent preferred.
• Experience in a related area is preferred.

Physical Requirements

• Must be able to lift up to 20 pounds at times.
• Must be able to traverse office facilities to pick up mail.

Office Move Related Key Responsibilities

• Inventory Management: Taking ownership of tracking and organizing specific categories of items (e.g., office supplies, IT equipment) during the packing, moving, and unpacking phases.
• Packing and Unpacking Assistance: Participate actively in the physical packing and unpacking of office items, understanding the flow of materials.
• Workspace Setup: Assist with the physical setup of furniture, equipment, and supplies in the office layout.
• Vendor Interaction: Observe and potentially participate in interactions with moving companies and other service providers involved in the relocation.
• Support for Office Functionality: Assist in setting up essential office systems and processes in the new location to ensure a functional workspace from day one.
• Supply Management: Unpack and organize mailroom supplies and equipment in the new office according to the planned layout.
• Set up mail sorting areas, shelves, and any necessary mail processing stations.
• Problem-Solving & Support: Address and resolve any immediate issues or concerns that arise during the move. Provide on-site support to staff during the move and setup in the office.

WHO WE ARE

Established in 2011 in New York City, Kith is a lifestyle brand and specialty retailer that offers seasonal collections of men's, women's and children's apparel, accessories and footwear through a distinct lens of personal storytelling. Kith embodies a multi-faceted lifestyle, with uncompromising detail to fabrication and design. Led by Founder, CEO and Creative Director Ronnie Fieg, the brand is known globally for evoking nostalgia from a dynamic point of view, and working closely with a carefully selected set of best-in-class collaborators.

Kith operates 16 standalone boutiques around the world, and 3 shop-in-shops. Kith Treats, conceived from Fieg’s childhood love for cereal, operates in 10 locations, as well as Sadelle’s at Kith restaurants in Paris, Miami Design District, Toronto and Seoul.

The Kinnect Foundation, a non-profit established and operated by Kith, is a non-profit devoted to creating positive change through education, community and social impact.

Kith is an equal employment opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status or any other characteristic protected by law.

All career opportunities offered by Kith are fully on site, and if contacted, all email communication will come from a kith.com or kithnyc.com email address. Please note that any correspondence from an alternative email domain, or offering anything other than in-person work, is fraudulent.