Mail Shipping Material Handling Coordinator
US AMR-Jones Lang LaSalle Americas, Inc.
Stand out for this role — generate a tailored resume and cover letter in about a minute.
Benefits offered by this job
Job summary
JLL is hiring a Mail Shipping Material Handling Coordinator in Eagan, MN. The role involves managing mail, shipping, and material handling tasks at the client site, with hybrid responsibilities and strong emphasis on accuracy and safety.
The successful candidate will support international shipments, prepare documentation, and maintain reports using data analytics. Candidates should be detail-oriented, organized, and capable of working with a diverse team.
Qualifications
- High school diploma or equivalent is required.
- Strong computer skills with Microsoft Office Suite are required.
- Excellent communication and customer service skills are essential.
- Ability to learn new technologies quickly.
Responsibilities
- Prepare courier packages, coordinate pick-up and delivery and confirm receipt with stakeholders.
- Process and validate documentation for shipment handoff to freight suppliers.
- Enter bills of ladings and maintain shipment records and inventory.
Skills
Education
Tools
Job description
Mail Shipping Material Handling Coordinator
Eagan, MN 55121
Applying to
Mail Shipping Material Handling Coordinator
Posted 1 Day Ago Full Time Less than 10 Applies
Eagan, MN 55121
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented peopleand empowering them to thrive, grow meaningful careers and to find a place where they belong. Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.
JLL is seeking a Mail, Shipping & Material Coordinator to join our team. This position involves working with a diverse group of internal and external stakeholders at a client site in Eagan, MN. This will be a hybrid role providing a wide variety of shipping support services to the local team, as well as administrative project work supporting the account. The successful candidate will be detail oriented with strong organizational skills and a team player attitude.
- Prepare courier packages, coordinating pick‑up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner
- Provide backup support processing international shipments
- Process and validate documentation for handoff to the designated freight suppliers for outgoing packages
- Record all incoming and outgoing packages (internal and external)
- Troubleshoot and fix any issues with equipment and software
- Use data analytics to create reports on incoming and outbound shipping data
- Support delivery and / or coordination of onsite pick‑up of packages for employees
- Report on defective materials or questionable conditions to the department supervisor
- Maintain the work area in a clean and orderly condition and follow prescribed safety regulations
- Provide operational excellence through administrative support
- Sort and distribute USPS & PO Box mail
- Process requests in the client’s waste stream profile system
- Transport 5-gallon and 55-gallon containers of hazardous and non-hazardous lab waste to centralized building locations (usually a designated 90‑day hazardous waste room)
- Inspect drums for proper labeling as described in the waste stream profile system
- Close containers according to checklist (bung tightness, bolt location relative to label, etc.)
- Palletize and prepare for shipping according to checklist, situated on pallet, banded, manifest number added
- Follow checklists with attention to details
- Plan order of work to ensure efficient completion within required timelines
- Follow all Health and Safety rules including personal protective equipment and material handling instructions
- Communication to lab occupants and requesters for non‑compliant waste shipments
- Maintain inventory of supplies, labels, liners, zip ties, etc.
- Conduct regular site inspections to identify issues and create tickets proactively
- Maintain accurate records and documentation within the CMMS platform and actively monitor and take action steps on work orders
- Identify and implement operational improvements and short/long‑term projects within budget
- Ensure compliance with building, health, safety, and fire codes
- Collaborate with internal departments and vendors to deliver committed services
- Other duties that may include but are not limited to: reception and guest support, mail and courier services, office supplies and equipment maintenance, landlord relations and management of building access passes, safety and security support
- High school diploma or equivalent
- Training provided depending on specific role
- Computer skills and experience with Microsoft products such as Excel, Word, Outlook, PowerPoint
- High degree of comfort learning new technologies
- Ability to interact with client personnel
- Strong customer service and interpersonal skills
- Excellent communication skills, both written and verbal. Must be able to present information in a clear and concise manner
- Strong computer skills and experience with Microsoft products such as Excel, Word, Outlook, etc.
- A high degree of accuracy is required for handling sensitive equipment and proper routing of shipments
- Ability to work in fast paced environment while managing multiple work streams and priorities
- Ability to lift 50 lbs. repeatedly
- Lifting, bending, twisting and operating a manual pallet jack, powered pallet jack & forklifts
This position does not provide visa sponsorship. Candidates must be authorized to work in the United States without sponsorship.
55,000.00 – 65,000.00 USD per year
This range is an estimate and actual compensation may differ. Final compensation packages are determined by various considerations including but not limited to candidate qualifications, location, market conditions, and internal considerations.
On-site –Eagan, MN
- 401(k) plan with matching company contributions
- Comprehensive Medical, Dental & Vision Care
- Paid parental leave at 100% of salary
- Paid Time Off and Company Holidays
- Early access to earned wages through Daily Pay
At JLL, we harness the power of artificial intelligence (AI) to efficiently accelerate meaningful connections between candidates and opportunities. Using AI capabilities, we analyze your application for relevant skills, experiences, and qualifications to generate valuable insights about how your unique profile aligns with the specific requirements of the role you're pursuing.
JLL Privacy Notice
Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.
For more information about how JLL processes your personal data, please view our Candidate Privacy Statement .
For additional details please see our career site pages for each country.
For candidates in the United States, please see a full copy of our Equal Employment Opportunity policy here .
Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities. If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process – you may email us at HRSCLeaves@jll.com. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page. I want to work for JLL.
Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.
Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.
Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.
California Residents only
If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.
Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.
Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
Mail Shipping Material Handling Coordinator
Eagan, MN 55121
Applying to
Posted 1 Day Ago Full Time Less than 10 Applies
'/%3e%3cpath%20d='M101.744%2012.4726L102.894%2016.1947L99.0021%2013.2201L101.744%2012.4726ZM105.3%208.40937H100.488L99.0026%203.59473L97.5116%208.41047L92.7%208.40385L96.5965%2011.3834L95.1055%2016.1942L99.0021%2013.2196L101.408%2011.3834L105.3%208.40992V8.40937Z'%20fill='white'/%3e%3cdefs%3e%3clinearGradient%20id='paint0_linear_5593_1381'%20x1='90'%20y1='9.44471'%20x2='99'%20y2='9.44471'%20gradientUnits='userSpaceOnUse'%3e%3cstop%20stop-color='%2300AD70'/%3e%3cstop%20offset='0.998594'%20stop-color='%2300B67A'/%3e%3cstop%20offset='1'%20stop-color='%23DCDCE6'/%3e%3c/linearGradient%3e%3c/defs%3e%3c/svg%3e){kind=small}
