Mail Services Assistant (Part-Time, Extra Help)

City of Ventura; United States; On-site; USD 31,000 - 37,000; Part time

Job summary

The City of Ventura is hiring a part-time, extra help Mail Services Assistant (Office Assistant I). This position supports the Digital Publishing office and performs general clerical and mail operations under supervision.

It is temporary and at-will, contingent on budget and agency needs. Primary duties include collecting mail, sorting mail, applying postage, operating a digital postage meter and scale, recording charges, and assisting printing production as needed.

Qualifications

• A combination of education, training and experience equivalent to completion of the high school supplemented by additional clerical and computer coursework, keyboarding abilities sufficient to perform the job, and six months of clerical experience are required.

Responsibilities

• Pick up mail from the U.S. Post Office and City offices at both on‑site and off‑site locations.
• Sort and distribute incoming and outgoing U.S. and interdepartmental mail according to the established mail schedule.
• Meters all outgoing U.S. mail with appropriate postage and delivers it to the U.S. Post Office.
• Operate Mail Service equipment such as a digital postage meter and scale.
• Input postage charges into Mail Services database, checking for accuracy.
• Lift medium to heavy packages (may be up to 50 pounds).
• Maintain appropriate records and perform related duties as assigned.
• Provide support to Digital Publishing as needed, such as printing and finishing processes, equipment operation, and other daily printing production tasks.

Skills

Clerical skills

Keyboarding

Education

High school diploma or equivalent

Tools

Digital postage meter

Scale

Job description

Applications are accepted exclusively through the City of Ventura Career Site: www.cityofventura.ca.gov/jobs. Submissions through other websites or methods will not be accepted. Applications and supplemental questions will be accepted until Thursday, October 1, 2026, at 11:59 p.m.

Pay $22.18 - $26.96 Hourly (DOQ)

About the Opportunity

The City of Ventura is hiring a part-time, extra help Mail Services Assistant (Office Assistant I). This position works under general supervision and performs a wide variety of general clerical and operational duties supporting the City’s Digital Publishing office and operations. This is a temporary part-time “extra help" at‑will position. Extra help positions are subject to budget availability and agency needs.

Key Responsibilities

• Pick up mail from the U.S. Post Office and City offices at both on‑site and off‑site locations.
• Sort and distribute incoming and outgoing U.S. and interdepartmental mail according to the established mail schedule.
• Meters all outgoing U.S. mail with appropriate postage and delivers it to the U.S. Post Office.
• Operate Mail Service equipment such as a digital postage meter and scale.
• Input postage charges into Mail Services database, checking for accuracy.
• Lift medium to heavy packages (may be up to 50 pounds).
• Maintain appropriate records and perform related duties as assigned.
• Provide support to Digital Publishing as needed, such as printing and finishing processes, equipment operation, and other daily printing production tasks.

Minimum Qualifications – Required

A combination of education, training and experience equivalent to completion of the high school supplemented by additional clerical and computer coursework, keyboarding abilities sufficient to perform the job, and six months of clerical experience are required.

License

Depending on assignment, possession of a valid California Class C driver's license is required.

Selection Process

All applications and supplemental questionnaires submitted will be screened in relation to the criteria outlined in this job announcement. Candidates will be reviewed, and only those candidates determined to be most qualified based on experience, training, and education, as submitted, will be invited to participate further in the selection process. Candidates will be notified about their status after the filing deadline. The Eligibility List established for this classification may be used to fill other regular and temporary vacancies at the discretion of the City.

Additional Information

For additional information on the duties and responsibilities of the position, refer to the job descriptions located on the City’s Career Page at City of Ventura Jobs or by viewing here Office Assistant I.

Questions? Contact the Recruitment Team: [e-mail] [phone]

In compliance with the Americans with Disabilities Act (ADA), if you need an accommodation in a selection process, please notify the Human Resources Department in writing by the final filing date of the position you are interested in. The Human Resources address is: 501 Poli Street, Room 210, Ventura, CA 93001, [phone], e-mail: [e-mail].

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!

Welcome to Ventura, a lively coastal community known for its unique blend of history, culture, and natural beauty! Nestled between Los Angeles and Santa Barbara Counties, Ventura is consistently ranked as one of America’s most desirable places to live. With nearly 110,000 residents, our city spans 32 square miles and proudly offers the services and amenities of a full‑service municipality led by an elected seven‑member City Council and a dedicated team of nearly 700 employees across 11 departments. In Ventura, you’ll find an exceptional quality of life supported by outstanding city services and a strong commitment to integrity, innovation, and fiscal responsibility. Our City Council and City Manager are passionate about maintaining Ventura as a safe, clean, and vibrant community. With a $531 million budget for FY 2024/25, we are committed to serving residents, businesses, and visitors alike. To learn more about the City of Ventura, please visit FY2024-25 Adopted Budget. Ventura’s natural beauty and mild, year‑round climate make it a haven for outdoor enthusiasts. Locals and visitors enjoy over 800 acres of open green spaces, 32 parks, and scenic historic sites. Popular activities include biking, hiking, surfing, paddleboarding, and whale watching, not to mention a short trip to the Channel Islands National Park. Discover Ventura’s rich offerings and explore our community at About Ventura – where we’re proud to be a place that’s welcoming, connected, and ready to inspire.

The City is an equal opportunity employer and strives to attract qualified applicants from all walks of life without regard to race, color, ethnicity, religion, national origin, age, sex, sexual orientation, gender identity, gender expression, marital status, ancestry, physical disability, mental disability, medical condition, genetic information, military and veteran status, or any other status protected under federal, state and/or local law. We aim to create an environment that celebrates and embraces the diversity of our workforce. We welcome you to join our team!