MAIL PROCESSING SPECIALIST - Facilities

Tarrant County College; Fort Worth (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A leading higher education institution in Fort Worth is seeking a Mail Processing Specialist to ensure efficient mail sorting and delivery. The ideal candidate will have strong communication skills, attention to detail, and experience in a clerical environment. Responsibilities include managing mail technologies, processing packages, and adhering to safety protocols. This full-time role offers a chance to contribute to the operational efficiency of the college.

Benefits

Group health plans for medical, dental, and vision coverage

Employee Assistance Program (EAP)

Life and long-term disability insurance

Flexible spending accounts for health care

Retirement benefits

13 paid holidays

Wellness Program

Qualifications

• Two years of clerical experience required, preferably in mailroom.
• Must have a valid driver's license with a good driving record.

Responsibilities

• Ensures prompt and efficient mail sorting, processing, and delivery.
• Operates mobile signature capture and tracking devices.
• Assists customers with mail and package tracking.

Skills

Communication

Interpersonal Skills

Attention to Detail

Education

High school diploma or GED

Tools

Microsoft Office

Touch Screen Mailing Machines

Hand-held Barcode Scanners

Job description

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Summary

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT

NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

Ensures prompt and efficient mail and package sorting, processing, and delivery for Tarrant County buildings while adhering to USPS regulations and established Tarrant County SOPs, policies, and procedures. Utilizes a variety of mail technologies to perform sorting, sealing, weighing, data capture, and mail tracking and perform data entry. Utilizes safety procedures to discern suspicious mail.

• Utilizing special software, enters various classes of mail and packages into database and utilizes signature and tracking functions when necessary to ensure delivery of sensitive and signature capture mail.
• Processes and monitors e-Certified mail and packages.
• Operates mobile signature capture and tracking devices. Utilizes tracking database features to locate mail and signatures received upon demand.
• Verifies meter output for quality control of daily outgoing totals using specialized software.
• Inputs totals into spreadsheets to document running daily balances and may upload funds upon if accounts show minimal balance. Notifies supervisor for approvals and reviews for quality control.
• Delivers packages received by outside carriers to all downtown buildings per safety protocols.
• Monitors mail and packages using suspicious mail criteria and notifies supervisor immediately while taking appropriate cautionary steps per USPS policy. Notifies the appropriate authorities.
• Assists customers with mail and package tracking, policies, and mail process information.
• Delivers and picks up mail at the post office. Sorts incoming, outgoing, and interoffice mail for pickup and delivery to County buildings and internal P.O. boxes. Prepares certified, restricted delivery, Fed-Ex, UPS, USPS, and Airborne mail and packages.
• Performs all other related duties as required.
  
  
• High school diploma or GED.
• Two (2) Full-Time years of clerical experience required, preferably in a mailroom or shipping and receiving environment.
• Applicant must be able to pass Sheriff's Department background check.
• Must have a current and valid driver's license with a good driving record.
• Ability to follow verbal and written instructions.
• General knowledge of presort and postage requirements.
• Good telephone and interpersonal skills.
• Must be able to read, sort, deliver, and process mail and packages.
• Must be able to operate touch screen mailing machines and hand-held barcode scanners.
• Must be able to operate a commercial vehicle safely.
  
  

Summary

THIS POSTING MAY CLOSE AT ANY TIME ONCE A SUFFICIENT

NUMBER OF APPLICATIONS HAVE BEEN RECEIVED

Ensures prompt and efficient mail and package sorting, processing, and delivery for Tarrant County buildings while adhering to USPS regulations and established Tarrant County SOPs, policies, and procedures. Utilizes a variety of mail technologies to perform sorting, sealing, weighing, data capture, and mail tracking and perform data entry. Utilizes safety procedures to discern suspicious mail.

Essential Duties And Responsibilities

• Utilizing special software, enters various classes of mail and packages into database and utilizes signature and tracking functions when necessary to ensure delivery of sensitive and signature capture mail.
• Processes and monitors e-Certified mail and packages.
• Operates mobile signature capture and tracking devices. Utilizes tracking database features to locate mail and signatures received upon demand.
• Verifies meter output for quality control of daily outgoing totals using specialized software.
• Inputs totals into spreadsheets to document running daily balances and may upload funds upon if accounts show minimal balance. Notifies supervisor for approvals and reviews for quality control.
• Delivers packages received by outside carriers to all downtown buildings per safety protocols.
• Monitors mail and packages using suspicious mail criteria and notifies supervisor immediately while taking appropriate cautionary steps per USPS policy. Notifies the appropriate authorities.
• Assists customers with mail and package tracking, policies, and mail process information.
• Delivers and picks up mail at the post office. Sorts incoming, outgoing, and interoffice mail for pickup and delivery to County buildings and internal P.O. boxes. Prepares certified, restricted delivery, Fed-Ex, UPS, USPS, and Airborne mail and packages.
• Performs all other related duties as required.
  
  

Minimum Requirements

• High school diploma or GED.
• Two (2) Full-Time years of clerical experience required, preferably in a mailroom or shipping and receiving environment.
• Applicant must be able to pass Sheriff's Department background check.
• Must have a current and valid driver's license with a good driving record.
• Ability to follow verbal and written instructions.
• General knowledge of presort and postage requirements.
• Good telephone and interpersonal skills.
• Must be able to read, sort, deliver, and process mail and packages.
• Must be able to operate touch screen mailing machines and hand-held barcode scanners.
• Microsoft Office skills required.
• Must be able to operate a commercial vehicle safely.
  
  

(THE SELECTED CANDIDATE(S) FOR THIS POSITION MUST TAKE AND PASS

A PRE-PLACEMENT PHYSICAL EXAMINATION & DRUG TEST)

If hired, you must provide proof of educational attainment at new hire processing

Tarrant County will conduct background checks on new hires that will include a criminal background check related to convictions and deferred adjudications in the past seven years and may include credit reports, motor vehicle records, employment records and educational attainment. A conviction or deferred adjudication is not an automatic bar to employment. Each case is considered individually.

Physical Demands And Work Environment & Other Requirements

While performing the duties of this position, the incumbent is regularly required to bend, carry, grasp/squeeze, hear, tolerate hot and cold inside and outside temperatures, be exposed to insects, keyboard, kneel, lift below the waist, lift between waist and shoulder, lift to the side/twist, use material handling equipment, tolerate noise, pull, push, reach, see near, sit, squat, stand, stoop, talk, twist, use his/her hands, drive a vehicle, walk, walk on an incline, use wide hand spread, work with others, and work overtime. This position may require overtime, rotating shifts nights, evenings, weekends and holiday work. Candidates must have the ability to pass a criminal background investigation prior to employment.

Tarrant County offers a full range of employee benefit programs for eligible employees, retirees, and their families. These programs include group health plans for medical, dental, and vision coverage; an Employee Assistance Program (EAP); life and long- term disability insurance; and flexible spending accounts for health care and dependent care reimbursements. The County also provides retirement benefits. Full time employees participate in the Texas County & District Retirement System (TCDRS), and employees may also participate in a retirement savings program (Deferred Compensation). In addition to these "basic employee benefits" and retirement services, employees benefit from a variety of other programs including 13 paid holidays, a Wellness Program, and more.

• Note: These benefits are for Tarrant County employees only. For benefit information regarding Community Supervision and Corrections Department (CSCD) employees, please contact Patrice Harrison at [phone].
  
  

01

Do you have a High School Diploma, GED or a higher level of education?

• Yes
• No
  
  

02

Do you have two (2) years of Full-Time clerical experience (preferably in a mailroom or shipping and receiving environment)?

• Yes
• No
  
  

03

Do you have a general knowledge of presort and postage requirements and the ability to read, sort, deliver, and process mail and packages?

• Yes
• No
  
  

04

Do you have the ability to operate touch screen mailing machines and hand-held barcode scanners?

• Yes
• No
  
  

05

Do you have good communication skills and have the ability to follow written and verbal instructions?

• Yes
• No
  
  

06

Are you PC literate and proficient with Microsoft Office products?

• Yes
• No
  
  

07

Do you have a current and valid driver's license with a good driving record and the ability to operate a commercial vehicle safely?

• Yes
• No
  
  

08

Are you able to pass a Sheriff's Department background check?

• Yes
• No
• Required Question

Seniority level

• Seniority level

  Entry level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Other

• Industries

  Higher Education

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