Mail Manager (Motor Vehicle Operator)

U.S. Army Intelligence and Security Command (DOA)

Fort Belvoir (VA)

On-site

USD 71,000 - 92,000

Full time

5 days ago

Be an early applicant

A complete application in a minute

Tailored resume and cover letter, ready to send.

Get past ATS filters

Job summary

U.S. Army Intelligence and Security Command (INSCOM) Fort Belvoir, VA seeks an Official Mail Manager. Responsibilities include directing official mail operations, policy development, and ensuring compliance with USPS and DoD requirements.

The role also covers acting as COR for mail-contracts, overseeing postage equipment, and managing mail-financial resources, with occasional TDY as required.

Qualifications

Experience applying established postal regulations and security procedures when handling official or sensitive mail.
Experience tracking postal expenditures to maintain accountability for official mail funds.
Experience operating postage equipment.

Responsibilities

Official Mail Manager for HQ INSCOM; develops and implements mail policies and procedures.
Contract Officer’s Representative (COR) for mail meter rental and USPS postage contracts.
Oversees postal equipment usage to meet workload needs and ensure security.
Manages postal expenditures and balances to ensure cost-effective operations.
Operates government vehicle for official mail runs between USPS, INSCOM facilities, and satellites.

Skills

Postal regulations

Security procedures

Mail expenditure tracking

Mail operations

Tools

Postage meters

Postal equipment (X-ray)

Job description

Summary

About the Position: This position is in the Defense Civilian Intelligence Personnel System (DCIPS). Employees occupying DCIPS positions are in the Excepted Service and must adhere to U.S. Code, Title 10, as well as Department of Defense Instruction 1400.25. This position is located at U.S. Army Intelligence and Security Command (INSCOM), Assistant Chief of Staff (ACOFS), G-1, Special Programs Division, People Soft Branch, at Fort Belvoir, Virginia.
Learn more about this agency

Summary

Overview

Help
Location
1 vacancy in the following location:
Fort Belvoir, VA
No matching locations found.
Work site options

Telework eligible

Remote job

Relocation expenses reimbursed

Salary

$70,623 – $91,815 per year

Pay scale & grade

GG 9

Promotion potential

None

Learn more about pay scale and grade

Pay scale and grade determines the salary of the job.

Work schedule

Full-time

Travel Required
Occasional travel – Temporary duty (TDY) travel may be required 15% or less of the time.

Appointment type
Permanent
Occupations and job series

0305 Mail And File

Supervisory status

Federal service type

This job is in the Excepted Service

Represented by a union
No

Drug test

Yes

Security clearance

Sensitive Compartmented Information

Position sensitivity and risk
Special-Sensitive (SS)/High Risk
Jobs require a background check and some require a security clearance. The type depends on the job.
Background check type

National security

Financial disclosure required

Yes

Some jobs require financial disclosure to identify conflicts of interests.

Announcement number

SDST-27-13084690-DCIPS-R2

Control number
890496700

This job is open to

Help

The public

U.S. Citizens, Nationals or those who owe allegiance to the U.S.

Federal employees – Competitive service

Current federal employees whose agencies follow the U.S. Office of Personnel Management’s hiring rules and pay scales.

Federal employees – Excepted service

Current federal employees whose agencies have their own hiring rules, pay scales and evaluation criteria.

Veterans

Veterans of the U.S. Armed Forces or a spouse, widow, widower or parent of a veteran, who may be eligible for derived preference

Clarification from the agency

See “Who May Apply” in the “Qualifications” section for more information on who is eligible to apply for this position.

Duties

Help

Serves as the Official Mail Manager for HQ INSCOM and develops and implements command-wide mail policies and procedures in accordance with applicable USPS, DoD, and Army requirements.
Serves as the Contracting Officer’s Representative (COR) for mail meter rental and USPS postage contracts, ensuring compliance with contract requirements.
Oversees and directs the use of postal equipment, including postage metering and X-ray machines, to meet changing workloads and operational requirements.
Manages the official mail program’s financial resources by reviewing postal expenditures, mail service costs, reimbursable accounts, and postage meter balances to ensure proper accountability and cost-effective use of funds.
Serves as the hand receipt holder for assigned postal equipment and supplies and ensures equipment is properly maintained and safeguarded.
Evaluates official mail operations, conducts internal inspections, and recommends changes to improve mail services, operational efficiency, and regulatory compliance throughout the Command.
Serves as the technical advisor on official mail matters and provides guidance, training, and briefings to HQ INSCOM and subordinate command personnel on proper mail procedures.
Coordinates the Mail and Distribution Center security program with INSCOM Continuity of Operations (COOP), antiterrorism, and other security representatives to ensure mail operations comply with applicable security requirements.
Operates a government motor vehicle on daily mail runs to pick up and deliver official mail, including classified mail, between the U.S. Post Office, HQ INSCOM, and satellite facilities.
Loads and unloads mail and packages weighing up to 70 pounds and completes required trip tickets, vehicle inspections, preventive maintenance records, and accident documentation.

Requirements

Help

Conditions of employment

Appointment may be subject to a suitability or fitness determination, as determined by a completed background investigation.
In accordance with Change 3 to AR 600-85, Alcohol and Drug Abuse Prevention and Control Program, individual must successfully pass a urinalysis screening for illegal drug use prior to appointment and periodically thereafter.
Must be able to obtain and maintain a Top Secret security clearance based on a T5 (or equivalent level) investigation with eligibility for sensitive compartmented information (SCI).
Must be qualified to operate Government motor vehicles in accordance with current standards and guidelines, and must be able to obtain and maintain a valid state issued civilian driver’s license.
Must be able to handle and lift objects weighing up to 70 pounds with repeated walking, bending and climbing.
Pre-employment physical examination is required for this position.
Temporary duty (TDY) travel may be required 15% or less of the time.
All INSCOM staff may be subject to extended TDY or worldwide deployments during crisis to perform mission essential functions as determined by management.
Meet USPS and DoD requirements for the handling of sensitive materials.
Must have never been removed for cause from work in a postal, mail, or other communications activity.
Required to submit Confidential Financial Disclosure Report, OGE-450, (5CFR Part 2634, Subpart I) upon entering the position and annually, in accordance with DoD Directive 5500-7-R, Joint Ethics Regulation, dated 15 May 2024.

Qualifications

Who May Apply:

Only applicants who meet one of the employment authority categories below are eligible to apply for this job. You will be asked to identify which category or categories you meet, and to provide documents which prove you meet the category or categories you selected. See Proof of Eligibility for an extensive list of document requirements for all employment authorities.

10-Point Other Veterans’ Rating
30 Percent or More Disabled Veterans
5-Point Veterans’ Preference
Current Army Defense Civilian Intelligence Personnel System (DCIPS) Employee
Current Department of Army Civilian Employees
Current Department of Defense (DOD) Civilian Employee (non-Army)
Current DoD Defense Civilian Intelligence Personnel System (DCIPS) Employee (non-Army)
Defense Civilian Intelligence Personnel System (DCIPS) Interchange Agreement
Disabled Veteran w/ a Service-Connected Disability, More than 10%, Less than 30%
Non-Department of Defense (DoD) Transfer
Prior Federal Service Employee
Priority Placement Program, DoD Military Reserve (MR) and National Guard (NG) Technician Eligible
Priority Placement Program, DoD MR and NG Preference Eligible Tech Receiving Disability Retirement
Priority Placement Program, DoD Retained Grade Preference Eligible
United States Citizen Applying to a DCIPS Position

Army DCIPS positions apply Veteran’s Preference to preference eligible candidates as defined by Section 2108 of Title 5 U.S.C., in accordance with the procedures provided in DoD Instruction 1400.25, Volume 2005, DCIPS Employment and Placement.

In order to qualify, you must meet the experience requirements described below. Experience refers to paid and unpaid experience, including volunteer work done through National Service programs (e.g., Peace Corps, AmeriCorps) and other organizations (e.g., professional; philanthropic; religious; spiritual; community; student; social). You will receive credit for all qualifying experience, including volunteer experience. Your resume must clearly describe your relevant experience.

To qualify based on your experience, your resume must describe at least one year of experience which prepared you to do the work in this job. Specialized experience is defined as:

Experience applying established postal regulations and security procedures when handling official or sensitive mail. AND
Experience tracking postal expenditures to maintain accountability for official mail funds. AND
Experience operating postage equipment to process official mail.

This definition of specialized experience is typical of work performed at the GG/GS-07 grade/level in the federal service or GG/GS-08 equivalent outside the federal service .

You will be evaluated on the basis of your level of competency in the following areas:

Accountability
Program Management
Technical Competence
Vehicle Operation

Education

NOTE: Some federal jobs allow you to substitute your education for the required experience in order to qualify. For this job, you must meet the qualification requirement using experience alone–no substitution of education for experience is permitted.

Additional information

This position requires a 2 year trial period during which the agency evaluates your fitness and whether your continued employment advances the public interest. In making this determination, the agency may consider your performance and conduct; agency needs and interests; whether your continued employment supports organizational or Government goals; and whether it promotes the efficiency of the Federal service. Continued employment requires written certification that it advances the public interest.
Male applicants born after December 31, 1959, must complete a Pre-Employment Certification Statement for Selective Service Registration.
You will be required to provide proof of U.S. Citizenship.
Direct Deposit of Pay is required.
All INSCOM employees may be subject to extended TDY or worldwide deployments during crisis situations to perform mission essential functions as determined by management.
Must be able to obtain and maintain a Top Secret security clearance based on a T5 (or equivalent level) investigation with eligibility for sensitive compartmented information (SCI) security clearance.
This position requires you to submit a Public Financial Disclosure Report (OGE 278) or a Confidential Financial Disclosure Report (OGE450) upon entry, and annually thereafter.
Selection is subject to restrictions resulting from Department of Defense referral system for displaced employees.
If you have retired from federal service and you are interested in employment as a reemployed annuitant, see the information in the Reemployed Annuitant information sheet.
This is a General Administration and Management Career Program position aligned under the Human Capital & Resource Management (HC/RM) Career Management Directorate.
Multiple positions may be filled from this announcement.
Salary includes applicable locality pay.
Advance in Hire (AIH) may be authorized if determined to be in the best interest of the Government.
Payment of Permanent Change of Station (PCS) costs is not authorized, based on a determination that a PCS move is not in the Government interest.
Recruitment and/or relocation incentive may be authorized when determined to be in the best interest of the government.
Student Loan Repayment is not authorized.

Expand Hide additional information

Candidates should be committed to improving the efficiency of the Federal government, passionate about the ideals of our American republic, and committed to upholding the rule of law and the United States Constitution.

Benefits

Help

A career with the U.S. government provides employees with a comprehensive benefits package. As a federal employee, you and your family will have access to a range of benefits that are designed to make your federal career very rewarding. Opens in a new windowLearn more about federal benefits.

Review our benefits
Eligibility for benefits depends on the type of position you hold and whether your position is full-time, part-time or intermittent. Contact the hiring agency for more information on the specific benefits offered.

How you will be evaluated

You will be evaluated for this job based on how well you meet the qualifications above.

As part of the assessment process, your resume will be evaluated using a competency-based method. This structured evaluation measures your qualifications, experience, and skills against the core competencies required for the position. Final scores will determine whether you are referred to the Hiring Manager for further consideration.

Once the announcement has closed, a review of your application package (resume, supporting documents, and responses to the questionnaire) will be used to determine whether you meet the qualification requirements listed on this announcement. Please follow all instructions carefully when applying, errors or omissions may affect your eligibility.

If, after reviewing your resume and/or supporting documentation, a determination is made that you have inflated your qualifications and/or experience, you may lose consideration for this position.

Benefits

Help

Required documents

Required Documents

Help

WARNING : DO NOT INCLUDE CLASSIFIED INFORMATION IN YOUR APPLICATION PACKET! Application packages that contain Classified information WILL NOT receive consideration for this position. Should you submit a resume or any other document as part of your application package and it is confirmed that any of the information is Classified, in addition to being found ineligible for consideration for this position, your Security Office will be notified to determine if any further action is warranted.

The documents you are required to submit vary based on the authority you are using to apply (i.e., applying as a veteran, applying as a current permanent Federal employee, applying as a reinstatement, etc). Please review the following links to see which documents you need to provide to prove your eligibility to apply: Applicant Checklist for Internal/Merit Promotion Announcements.

As described above, your complete application includes your resume, your responses to the online questionnaire, and documents which prove your eligibility to apply. If you fail to provide these documents, you will be marked as having an incomplete application package and you will not be considered any further.

1. Your resume:

Your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration.
For each relevant work experience, make sure you include the employer’s name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.
Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what’s in your resume.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy.
For additional information, to include formatting tips, see: What to include in your resume.

2. Other supporting documents:

Cover Letter, optional
Most recent Performance Appraisal, if applicable
Proof of Eligibility to Apply: Your application must include the documents whichprove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.

NOTE: Documents submitted as part of the application package, to include supplemental documents, may be shared beyond the Human Resources Office. Some supplemental documents such as military orders and marriage certificates may contain personal information for someone other than you. You may sanitize these documents to remove another person’s personal information before you submit your application. You may be asked to provide an un-sanitized version of the documents if you are selected to confirm your eligibility.

How to Apply

Help

To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 11/05/2026 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/13084690).
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. As a reminder, your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the ‘Required Documents’ section.
You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. Your resume selected in USAJOBS will be included, but you must re-select other documents from your USAJOBS account or your application may be incomplete.
It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.

To verify the status of your application, log into your USAJOBS account (https://www.usajobs.gov/applicant/profile/dashboard/), all of your applications will appear on the Welcome screen. The Application Status will appear along with the date your application was last updated. For information on what each Application Status means, visit: https://help.usajobs.gov/how-to/application/status.

Agency contact information

Army Applicant Help Desk

Email

USARMY.APG.CHRA-NE.MBX.APPLICANTHELP@ARMY.MIL

Website

https://portal.chra.army.mil/hr_public?id=app_inq

Address

ST-IC-W4VYAA US ARMY INTELLIGENCE AND SECURITY CMD

DO NOT MAIL

Fort Huachuca, AZ 85613

Next steps

If you provided an email address, you will receive an email message acknowledging receipt of your application. Your application package will be used to determine your eligibility, qualifications, and quality ranking for this position. If you are determined to be ineligible or not qualified, your application will receive no further consideration.

Fair and transparent

The Federal hiring process is set up to be fair and transparent. Please read the following guidance.
Criminal history inquiries Equal Employment Opportunity (EEO) Policy
Financial suitability New employee probationary period
Privacy Act Reasonable accommodation policy
Selective Service Signature and false statements
Social security number request

Required Documents

Help

1. Your resume:

Your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration.
For each relevant work experience, make sure you include the employer’s name, job title, start and end dates (include month and year), for qualifications purposes, the number of hours worked per week, and a brief description that show you can perform the tasks at the required level listed in the job announcement. If your resume does not contain this information, your application may be marked as incomplete, and you may not receive consideration for this position.
Use plain language. Avoid using acronyms and terms that are not easily understood. The hiring agency will not make assumptions about what’s in your resume.
If your resume includes a photograph or other inappropriate material or content, it will not be used to make eligibility and qualification determinations, and you may not be considered for this vacancy.
For additional information, to include formatting tips, see: What to include in your resume.

2. Other supporting documents:

Cover Letter, optional
Most recent Performance Appraisal, if applicable
Proof of Eligibility to Apply: Your application must include the documents whichprove you are eligible to apply for the vacancy. The Proof of Eligibility document describes authorities commonly used in merit promotion recruitment and what document(s) are required to prove you meet the requirements of the authority. You must meet the requirements of at least one of the authorities listed in the Who May Apply section above to receive further consideration.

How to Apply

Help
To apply for this position, you must complete the online questionnaire and submit the documentation specified in the Required Documents section above.

The complete application package must be submitted by 11:59 PM (EST) on 11/05/2026 to receive consideration.

To begin, click Apply to access the online application. You will need to be logged into your USAJOBS account to apply. If you do not have a USAJOBS account, you will need to create one before beginning the application (https://apply.usastaffing.gov/ViewQuestionnaire/13084690).
Follow the prompts to select your resume and/or other supporting documents to be included with your application package. As a reminder, your resume must be two pages or less and must support the specialized experience described in this announcement. Resumes exceeding two pages will be removed from consideration. For additional information, refer to the ‘Required Documents’ section.
You will have the opportunity to upload additional documents to include in your application before it is submitted. Your uploaded documents may take several hours to clear the virus scan process.
After acknowledging you have reviewed your application package, complete the Include Personal Information section as you deem appropriate and click to continue with the application process.
You will be taken to the online application which you must complete in order to apply for the position. Complete the online application, verify the required documentation is included with your application package, and submit the application. Your resume selected in USAJOBS will be included, but you must re-select other documents from your USAJOBS account or your application may be incomplete.
It is your responsibility to verify that your application package (resume, supporting documents, and responses to the questionnaire) is complete, accurate, and submitted by the closing date. Uploaded documents may take up to one hour to clear the virus scan.
Additional information on how to complete the online application process and submit your online application may be found on the USA Staffing Applicant Resource Center.