Machinery Sales Coordinator – Admin & Support

Hopenn; Holtsville (NY); On-site; USD 62,400 - 74,880; Full time

Benefits offered by this job

Health insurance

401(k) with company match

Holidays & PTO

Company laptop

Job summary

H.O. Penn Machinery in Holtsville, NY is seeking a Machine Sales Coordinator to provide administrative support for new, used and rental machine orders, ensuring timely processing and maximum sales profitability.

You will coordinate inventory, shipping, credit approvals, and collaborate with Service, Rentals, Parts and Credit teams, while maintaining files and forms to assist Sales reps.

Qualifications

• Minimum 2 years of administrative, sales support, customer service, or coordination experience.
• Experience supporting equipment, construction, heavy machinery, rental, transportation, or industrial sales operations preferred.
• Strong organizational skills with the ability to manage multiple priorities and meet deadlines in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficient in Microsoft Office Suite, particularly Excel, Word, and Outlook.

Responsibilities

• Provide administrative support and assistance in processing of new, used and rental machine orders to ensure the Corporation will realize maximum sales opportunity and profitability
• Coordinate all activities required to satisfy a sales order including inventory status, shop modifications, work tools, transportation, delivery tickets and credit approval
• Notify the Service Department of preparation instructions, modifications and installation of work tools when equipment is received
• Assist the Corporate Rental Coordinators with the availability of equipment, work tools, preparation instructions and shipping and receiving tickets
• Support the Region Sales Manager in division operations
• Support the sales effort by processing projections, quotes, contracts, cost and tracking worksheets and submitting all the necessary documentation to Corporate to complete a sales transaction in a timely fashion
• Maintain branch files on sales and rental transactions
• Maintain and update all the forms and literature to assist the Sales Representatives in performing their duties
• Coordinate all the necessary paper flow to ensure smooth interdepartmental operations
• Communicate with our customers, vendors and the market in a manner commensurate with our corporate values
• Support operations by assisting walk in customers as needed
• Contribute to a positive and productive work environment for all departments in the company
• Work closely with other departments including but not limited to: Parts Department - ordering parts for new, used and rental machines. Service Department – issuing work order requests. Credit – processing credit applications, requesting credit releases. Accounting – processing worksheets, contracts, tax forms and billing information. Finance – processing contracts

Skills

Administrative experience

Sales support

Customer service

Communication

Time management

Tools

Microsoft Excel

Microsoft Word

Microsoft Outlook

Job description

H.O. Penn Machinery in Holtsville, NY is seeking a Machine Sales Coordinator to provide administrative support for new, used and rental machine orders, ensuring timely processing and maximum sales profitability.

You will coordinate inventory, shipping, credit approvals, and collaborate with Service, Rentals, Parts and Credit teams, while maintaining files and forms to assist Sales reps.