Luxury Real Estate Agent Services Coordinator

The Agency; Los Angeles (CA); On-site; USD 32,000 - 34,000; Full time

Benefits offered by this job

Paid time off

Professional development budget

Comprehensive health benefits

401(k)

HSAs FSAs

Employee Assistance Program (EAP)

Job summary

The Agency is a global luxury real estate brokerage with offices across Brentwood, Venice, and Manhattan Beach. The Agent Services Coordinator will support agents daily, manage reception, assist with marketing materials, and coordinate across Marketing, Agent Experience, and other departments.

You will operate our proprietary platforms, handle events, and help maintain a premium agent environment. Ideal candidates have 0–2 years in office admin or related roles, are tech-savvy with Canva and

Qualifications

• 0-2 years of experience in office administration, marketing, and/or customer service.
• Bachelor's degree preferred.
• Experience with Canva and basic design understanding is a plus.
• Proficient use of Google Suite and general business software.
• Excellent written and verbal communication skills.

Responsibilities

• Oversee general reception items, office organization, and daily office management.
• Act as the primary liaison between the office and departments such as Marketing and Agent Experience.
• Maintain office supplies and organize marketing collateral for agent use.
• Assist with in-office meetings and events, including setup and breakdown.
• Collaborate with office staff to ensure a positive agent experience and culture.
• Assist with administrative tasks, including processing leases and commission checks.
• Coordinate facility management and troubleshoot equipment and repairs.
• Manage relationships with office agents and advise on marketing tools and resources.
• Use proprietary systems to create deadline-driven marketing materials and quick fixes to assets.
• Assist agents with marketing requests and troubleshooting.
• Adhere to brand standards across all marketing materials.
• Work 4 days/week in Brentwood; 1 day/week alternating between Venice and Manhattan Beach offices.

Skills

Self-starter

Customer service

Communication skills

Attention to detail

Organizational skills

Multitasking

Travel flexibility

Education

Bachelor's degree preferred

Tools

Google Suite

Canva

Adobe Acrobat DC

DocuSign

Zip Forms

Job description

The Agency is a global luxury real estate brokerage with offices across Brentwood, Venice, and Manhattan Beach. The Agent Services Coordinator will support agents daily, manage reception, assist with marketing materials, and coordinate across Marketing, Agent Experience, and other departments.

You will operate our proprietary platforms, handle events, and help maintain a premium agent environment. Ideal candidates have 0–2 years in office admin or related roles, are tech-savvy with Canva and