Luxury Meetings & Events Coordinator

montage; Park City (UT); On-site; USD 50,000 - 70,000; Full time

Benefits offered by this job

Employee discounts

Healthcare benefits

Career growth opportunities

Job summary

Pendry Park City, part of Montage International, seeks a Meeting & Events Coordinator to support the Meetings & Events Department by providing strategic administrative support to the Director and Manager. You will help align operations with the company’s goals, vision, mission, and values.

In this role you will assist with scheduling, client liaison, booking reports, and preparation of contracts and related paperwork.

Qualifications

• High school or equivalent education required.
• Minimum 1 year of banquet service, events service, conference services or sales admin experience.
• Minimum 2-3 years of customer service experience in hotel/events/restaurant.
• Luxury hotel experience strongly preferred.
• Bachelor’s Degree.
• Delphi experience.
• Opera experience.
• Passkey experience.
• Previous Reservations or Group Coordinator experience.
• Basic math skills and ability to handle money and operate a POS system.
• Clear, eloquent English communication.

Responsibilities

• Greet guests and associates; handle inquiries and forward qualified leads to the manager.
• Schedule appointments, coordinate rentals and event items; conduct client site inspections.
• Create internal booking reports and distribute BEOs.
• Prepare contracts, BEOs, resumes, catering and conference paperwork.
• Process reservations; manage staff and VIP lists as directed by the Reservations Manager.
• Review rooming lists for accuracy and billing; ensure prompt processing.
• Meet department standards; complete details accurately.
• Send confirmations and literature requests to clients; respond to reservations.

Skills

Customer service

Communication

English fluency

Team coordination

Multitasking

Education

High school diploma

Bachelor’s Degree

Tools

Delphi

Opera

Passkey

Reservation software

POS system

Job description

Pendry Park City, part of Montage International, seeks a Meeting & Events Coordinator to support the Meetings & Events Department by providing strategic administrative support to the Director and Manager. You will help align operations with the company’s goals, vision, mission, and values.

In this role you will assist with scheduling, client liaison, booking reports, and preparation of contracts and related paperwork.