LTC Olathe Administrative Assistant

AuBurn Pharmacy; Olathe (KS); On-site; USD 36,000 - 48,000; Full time

Benefits offered by this job

Competitive pay

Benefits

401k match

Job summary

AuBurn Long Term Care Pharmacy in Olathe, KS, is seeking a Full-Time LTC Administrative Assistant. The role supports visitors, callers, and LTC staff while maintaining daily office operations, including communications, supplies, mail, and equipment.

Workweek is Monday–Friday 8am–5pm, up to 40 hours. The position requires excellent customer service, strong communication, and the ability to multitask in a fast-paced environment.

Qualifications

• Computer literate; MS Office
• 1-2 years of office experience
• High school diploma or GED
• 1-2 years of customer service experience
• Pharmacy experience preferred
• Ability to obtain State Pharmacy Technician registration preferred

Responsibilities

• Welcome visitors and callers and provide customer service.
• Maintain lobby, break rooms, and common areas; manage mail and supplies.
• Process daily deposits and posting; coordinate with departments on projects.
• Plan and support travel, meetings, and internal events; assist in pricing and procurement of office equipment and supplies.
• Assist in planning and communicating trade shows and on-site events.

Skills

Customer service

Communication skills

Multitasking

Education

High school diploma or GED

Pharmacy technician registration (preferred)

Tools

MS Office

Job description

AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm up to 40/hrs a week.

The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers.

Key Areas of Responsibility:

Customer Care Duties

• Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone.
• Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner.

Here we GROWAgain!!

AuBurn Long Term Care Pharmacy has an opening for a dedicated professional to join our team. Located in Olathe, KS, our closed-door pharmacy serves local nursing homes, group homes and other similar facilities. We have an immediate need for a Full-Time LTC Administrative Assistant. Must be available to work Monday through Friday 8am-5pm up to 40/hrs a week.

The LTC Administrative Assistant serves as the point person for all visitors and callers and provides operational support for LTC staff. The LTC Administrative Assistant also maintains daily office operations by receiving and distributing communications, maintaining supplies and equipment, picking up and delivering items, and providing excellent service to internal and external customers.

Key Areas of Responsibility:

Customer Care Duties

• Welcome customers, staff, business associates, and service personnel who contact the LTC Pharmacy in person or by phone.
• Actively and passionately communicate the AuBurn Pharmacy vision to customers, staff, and others in a professional, respectful, friendly, and engaging manner.

Office and Administrative Duties

• Maintain the lobby and vestibule areas includes watering plants, dusting, vacuuming and sweeping as needed.
• Maintain employee break room, including washing dishes.
• Ensure that the conference room and other common areas remain clean and presentable at all times.
• Sort and distribute mail and other incoming and outgoing materials and supplies.
• Daily deposit and payment posting
• Work with all departments to complete assigned projects.
• Assist in making travel, meeting and event arrangements, and planning internal events.
• Ensure operation and availability of office equipment, includes initiating repair calls and communications with staff regarding status of equipment.
• Researching and obtaining pricing for replacement office equipment as needed.
• Verify, order and distribute office and cleaning supplies as needed.

Marketing and Advertising Support Duties

• Assisting with planning, preparation and communications of trade shows and on-site events

Required Skills, Traits, and Behaviors:

This position requires a passion for delivering world-class customer service, including excellent communication skills and the ability to interact positively and collaboratively with internal and external customers.

The Administrative Assistant must be:

• Receptive to people from diverse backgrounds
• Flexible and able to change tasks quicklyTolerant of frequent interruptions
• Discrete, honest, and ethical
• Proactive, self-motivated, and highly productive
• Detail oriented and organized
• Able to recognize and solve problems with little assistance
• Able to take direction and constructive criticism well
• Able to work effectively under pressure
• Able to multi-task and prioritize multiple projects

Required Background, Experience and Credentials:

• Computer literate; includes proficient use of MS Office
• 1-2 years of office experience required
• High school diploma or equivalent (GED)
• 1-2 years of customer service experience
• Pharmacy experience preferred
• Ability to obtain State Pharmacy Technician registration preferred

If you are a friendly, loyal, and hard-working team player and appreciate a family-oriented work environment, we may have a home for you at AuBurn Pharmacy!

• We offer competitive pay, benefits, paid time off, store discounts and 401k match.